Local Consultation Minutes

Meeting purpose York Distribution Centre (YDC) Monthly Consultation – Scarborough Local
Date, time, and place Date: Wednesday October 18, 2017
Time: 08:00 – 9:30am
Place: YDC Board Room
Attendees The table below is a list of everyone who attended the consultation (*by phone)

Mike Duquette Ewa Dzienniak
Learie Charles Farouk Elabasery
Chris Richards Penny Comport
Derek Richmond

Local Consultation Minutes

Topics discussed: This table provides a summary of each of the topics discussed at the consultation


1.) MAM 11 Staffing

CUPW – informed union has scheduled meeting with PC&R to review current concerns surrounding staffing for vacant MAM 11 positions.

CUPW – clarifying that these employees belong to YDC and not to SCLPP

CPC – The employees own positions at YDC and are employees at YDC but report through an org structure to a superintendent at SCLPP. One MAM 11 has been staffed and one existing vacancy is pending.

One position was staffed through the transfer. One position still remains vacant, follow up with HR and Maintenance management.

CUPW – inquiring about the position being staffed

CPC – currently regular person on a long term temporary assignment position is not owned

2.) State of incoming mail from LVR

CUPW – hearing ongoing concerns regarding Amazon gaylords and loose loads. Specific concerns regarding injuries for employees dealing with these items.

CPC – This is an issue that has been ongoing and continuous communication is being relayed to the customer through the service network to resolve issues regarding quality of the arriving loads from LVM customers. LJSCH is engaged in this issue. Scheduled to visit Walmart warehouse on July 13, 2017.

CUPW – what was the result of visit to Amazon

CPC – Visit was actually to Walmart. It was observed that it is an entirely manual process and the process is to not overload skids past six feet. Compliance is an issue at times and will continually be monitored. Overloaded monos and gaylords will continue to be addressed as they arrive to YDC. Visit to Amazon is still pending.

CUPW – Is record keeping being conducted regarding how many units are coming in

CPC – Yes, also contact/follow up is being made regularly through email

CUPW – Was there a visit to Amazon

CPC – Visit has been put on hold for now

CUPW – Same concern exists with the Gaylords and Skids incoming

CPC – We continue to monitor for compliance and continue to follow the process in place for securing

CUPW status on gaylords from amazon

CPC – continuing to address with stake holders and manage any safety risks that are present as loads are received


CUPW – met with UMO staff to address the duties and cooperation with the employees

CPC – following up with staff at UMO, taking measures to address the issues


1. CUPW – need to have updated seniority lists last to date is 2014

CPC – Will update the list, was verified that the list is up to date from September 14th, 2017.

2. CUPW -Issues with annual leave from an employee that has union leave needs to go up for monthly annual bid, same with other employees who are on other leave to ensure their weeks that are going up for . Monthly bids are being completed yet not posted so employees don’t know what weeks are available.

CPC – will follow up with monthly bids on current absences and postings.

CUPW – HH training to deal with some of the difficulties in the workplace

CPC – to reach out for support from L&D will look into selecting a few individuals

CUPW – will there be additional supervision to manage the operation

CPC- looking into options of temp assignments, HRBP and other supports to be on site

CUPW – crowding at the ATR, breaks and lunches

CPC – currently have 3, will need employees to utilize all rather than the one closest to the lunch room will communicate this to employees to have them better understand the issues

1.) CUPW – Is there a rotation of duties issue at the UMO, are all employees be able to perform all the duties.

CPC – Rotation of duties is offered but is not completely in place due to accommodation issues. We are looking to implement some changes to provide duties for each position in order to ensure the work is shared equitably, co-operatively and fairly.

CUPW – It would probably be good for someone from CUPW to be present to facilitate. Is there a sample of the duties provided?

CPC – Provided documents

CUPW & CPC – meeting will be held at UMO next week

2.) CUPW – Loose load height is still an issue and needs to be addressed to make loose load safe

CPC – Loose load heights specifically in Amazon loose loads are high and when required supervisors will assist to lower height if necessary. Stools are available and provided

3.) CUPW – Meeting time and introduction for new hires needs to be arranged when they report for first shift if not handled during training sessions and new hires need copies of the collective agreement

CPC – Time will be arranged and coordinated as required and collective agreements will be distributed

4.) CUPW - Grievance reply time needs to be arranged when requested

CPC – Procedure will be followed as stipulated in the collective agreement

5.) CUPW – Inquiries regarding the violence in the workplace procedure

CPC – The policy is posted on the health and safety board

6.) Christmas consult meeting to be scheduled in October as part of the UMM meeting

7.) CPC – what should be the policy for assigning MMHE drivers for shift 3 RDO when shift 1 employees are called in early for duty

CUPW – when necessary seniority should be used to determine the MMHE drivers

Christmas Consultation

CPC – 40 hours guaranteed part time group starting Nov 13, Shift can change tentatively 15:00 – 23:00, 18:00 – 02:00 or 17:00 – 1:00

CUPW – if the employees cannot work a full hours schedule on one occurrence, can they still get full assignment?

CPC- yes, if this will be a one occurrence and not a pattern

CPC – influx of casuals on shift # 3 & 1, 200 also anticipating 50 additional Christmas Casuals for shift # 2 starting Nov 15 tentative schedule 7:00 – 15:00 – based on these hours FT employees will get 2 to 4 hours of overtime , CUPW welcome to visit the training classes

CUPW – If the casuals are guaranteed 40 hours per week the part time employees will also have extended hours, if this is done on day to day it may cause issues with the part time employees in terms of planning. Looking for a more predictable workforce by providing the offer to part time employees

CPC – will run a manual sort at UMO, trailer equipped with washroom on site to accommodate the additional employees at UMO. ILC’s will also be operational. Staggered lunch breaks to ensure enough space for all employees YDC boardroom to be utilized as an additional lunch room

CUPW – Inform employees new to YDC that parking is an issue, also Midwest back up of 5 ton vehicles is of concern CPC strategy is to assign security outside and to have a Supervisor outside to work with traffic flow

CUPW – Due to congestion is CPC taking more Safety Measures to address the Christmas workflow, gaylords too high to depot is a concern need to ensure we do not use these as the depots cannot off load safely

CPC – strategy around large depots 280 Progress, 600 Commissioners and Newmarket to be loaded on trailers. Reviews with support groups from Process Engineering and HRBP to assist with safe workflow, tall gaylords will not be used (amazon) only CPC standard gaylords will be sent to depots.

CUPW- rotation of duties to be considered for the ILC, FT – PT employees are not all necessarily interested in the task will keep them in original rotation for skilled work on knowledge sorts and Keying

CPC- in agreement with the ILC strategy to keep consistent operation.

CUPW - considering to assign employees within the Scarborough local to the work available at YDC rather than brining casuals from Gateway (or other).

CPC- plan is to operate as self- efficient unit but if any need for additional manpower Scarborough local will take priority.

CUPW – Inquiring about additional MAM-11

CPC- has requested additional MAM- 11, shift #3 and # 1 to have an additional MAM-11 the employee will have knowledge on the system

NEXT MEETING: November 8, 2017