Local Consultation Minutes

Meeting purpose York Distribution Centre (YDC) Monthly Consultation – Scarborough Local
Date, time, and place Date: Wednesday, September 21, 2017
Time: 08:00 – 9:30am
Place: YDC Board Room
Attendees The table below is a list of everyone who attended the consultation (*by phone)

Mike Duquette Ewa Dzienniak
Learie Charles Herman Alves
Chris Richards
Derek Richmond

Local Consultation Minutes

Topics discussed: This table provides a summary of each of the topics discussed at the consultation


1.) MAM 11 Staffing

CUPW – informed union has scheduled meeting with PC&R to review current concerns surrounding staffing for vacant MAM 11 positions.

CUPW – clarifying that these employees belong to YDC and not to SCLPP

CPC – The employees own positions at YDC and are employees at YDC but report through an org structure to a superintendent at SCLPP. One MAM 11 has been staffed and one existing vacancy is pending.

One position was staffed through the transfer. One position still remains vacant, follow up with HR and Maintenance management.

CUPW – Is there any update on the staffing?

CPC – Not at this time, CUPW was to reach out to Julie

CUPW – Reached out to Julie but did not get a response

CPC – We haven’t heard any response as yet

2.) State of incoming mail from LVR

CUPW – hearing ongoing concerns regarding Amazon gaylords and loose loads. Specific concerns regarding injuries for employees dealing with these items.

CPC – This is an issue that has been ongoing and continuous communication is being relayed to the customer through the service network to resolve issues regarding quality of the arriving loads from LVM customers. LJSCH is engaged in this issue. Scheduled to visit Walmart warehouse on July 13, 2017.

CUPW – what was the result of visit to Amazon

CPC – Visit was actually to Walmart. It was observed that it is an entirely manual process and the process is to not overload skids past six feet. Compliance is an issue at times and will continually be monitored. Overloaded monos and gaylords will continue to be addressed as they arrive to YDC. Visit to Amazon is still pending.

CUPW – Is record keeping being conducted regarding how many units are coming in

CPC – Yes, also contact/follow up is being made regularly through email

CUPW – Was there a visit to Amazon

CPC – Visit has been put on hold for now

CUPW – Same concern exists with the Gaylords and Skids incoming

CPC – We continue to monitor for compliance and continue to follow the process in place for securing


1.) CUPW – Is there a rotation of duties issue at the UMO, are all employees be able to perform all the duties.

CPC – Rotation of duties is offered but is not completely in place due to accommodation issues. We are looking to implement some changes to provide duties for each position in order to ensure the work is shared equitably, co-operatively and fairly.

CUPW – It would probably be good for someone from CUPW to be present to facilitate. Is there a sample of the duties provided?

CPC – Provided documents

CUPW & CPC – meeting will be held at UMO next week

2.) CUPW – Loose load height is still an issue and needs to be addressed to make loose load safe

CPC – Loose load heights specifically in Amazon loose loads are high and when required supervisors will assist to lower height if necessary. Stools are available and provided

3.) CUPW – Meeting time and introduction for new hires needs to be arranged when they report for first shift if not handled during training sessions and new hires need copies of the collective agreement

CPC – Time will be arranged and coordinated as required and collective agreements will be distributed

4.) CUPW - Grievance reply time needs to be arranged when requested

CPC – Procedure will be followed as stipulated in the collective agreement

5.) CUPW – Inquiries regarding the violence in the workplace procedure

CPC – The policy is posted on the health and safety board

6.) Christmas consult meeting to be scheduled in October as part of the UMM meeting

7.) CPC – what should be the policy for assigning MMHE drivers for shift 3 RDO when shift 1 employees are called in early for duty

CUPW – when necessary seniority should be used to determine the MMHE drivers

NEXT MEETING: October 18, 2017