January 11, 2017

East Delivery Union Management meeting January 11, 2017 held at 280 Progress boardroom at 10:30 am

M. Duquette Troy Seto
L. Charles K. Aggarwal
C. O’Conner W. Lee
S. Chau J. Mateus
D. Richmond  
C. Coolahan  
C. Wittich  
G. Pratts  

RMO Unfinished Business

1.) Route Values Missing/Incorrect Walk 203 Malvern

Management: Reschedule for next UMM.

2.) Scarborough D- Walk 640

CUPW: Carrier still has not been paid

Management: Will follow-up with Route Measurement

RMO New Business

1.) Iron Ring Map

CUPW: Requesting a copy of the iron ring map

Management: Will follow-up with RM

C&D Unfinished Business

1.) Not Doing Article 50’s (Malvern)

CUPW: Received an email from Kerry Hobbs. Would like the results of the Pre-50 results. Walks 204 and 218

Management: Management to follow-up.

2.) Lunch Locations

CUPW: Chris and Kerry have been out, found locations from West Hill Scar C and Depot 4. Still on-going. When are we implementing? For Pickering, they had lunch locations in the previous structure, can’t we use those locations?

Management: For Pickering, Manager to speak with Chris Coolhan. Management to follow-up on implementation at 280 Progress. Reviews have been conducted at Scar Depot 11.

The corporation’s positions are that all routes previously alleging without lunch locations, but subsequently having undergone restructure, are considered resolved. Routes are structured in accordance with the Collective Agreement/LCRMS in that employees shall take their meal on route at the location of their choice and are in receipt of 3 minutes of travel allowance.

3.) 038’s review timeline (Pickering)

CUPW: Toronto O, R, L, Scar D, need copies once restructures are implemented. For Pickering, Chris highlighted all issues on the 038s for Pickering.

Management: Chris to follow-up with Julie via phone call.

4.) 1/3 splits on headers

CUPW: Richmond Hill/ Thornhill is outstanding

Management: Management in Richmond Hill/ Thornhill to follow-up

5.) Departure Time Studies

CUPW: All restructures that occurred in the fall, a departure studies need to be done. Agincourt, West Hill, Depot 4, Scarborough F, Scarborough C, Don Mills, Scar Depot 11, Markham/Unionville, Pickering

Management: Management to follow-up on process.

6.) Temps in Vacant Positions

CUPW: Status Quo

7.) Retroactive pay for Load / Unload study results – recent payments

CUPW: Resolved

January 11, 2017- Closed

8.) Headers not showing SLB or RPO clearance times

CUPW: Headers should clearly identify clearance times on each route.

Management: RM (Amanda) to provide feedback on whether this information is required on Headers.

9.) RDO list – 602-10-00920

CUPW: Every year in January, Mike to receive the RDO lists

Management: Don Mills/ Willowdale has provided their RDO lists. Mike already had the other Willowdale stations.

10.) Oversized

CUPW: O/S parcels going onto Depot Cart by LCA.

Management: Mr. Aggarwal: Employees need to speak with Team Leaders if they have any concerns with a mail piece. Management has followed-up with all concerns. Will hold additional mini-meetings to re-enforce. Mr. Mateus: Safety talks have been completed with employees

11.) Weekend / Xmas Parcel Delivery

CUPW: Peak has ended for 2016, closed until Peak 2017.

12.) LJOSH not involved with issues (280, Brodie, Wynford)

CUPW: Getting better and CUPW continues to monitor to ensure process followed

Management: Continue to re-enforce health and safety practices

January 11, 2017- Closed

13.) New employees, Clause 6.03

January 11, 2017- Closed

14.) Management is not following FAF forms

CUPW: Require feedback from Johanna Hartanu

Management: CUPW has filed a grievance for the situation in Don Mills, concern to be discussed through grievance process.

January 11, 2017- Closed

15.) Rotation of Duties – Scarb Dep 11

CUPW: Requesting Rotation of Duties for part-time employees

Management: Rotation between parcel, packet and carding activities. Caller Window activities will not be included in the rotation. Ms. Dzienniak will provide proposal to Mike for review.

16.) Stouffville staffing

CUPW: Suggested filling the newly created position via Article 13

Management: To follow-up on staffing vacant positions

17.) Gaylords are too high

CUPW: Resolved

January 11, 2017- Closed

18.) Time Value for breaking off line of route (West Hill & Agincourt)

CUPW: Walks are structured to come back by 6:20 pm, but operations are asking LC to come back for 6 pm. LC should be provided time values to come back at 6 pm and go back out to finish their routes. This is happening at West Hill and Agincourt. Any LC who has to bring back SLB need to be back for 6 pm as per operations.

Management: Warren to follow-up with RM.

19.) O/T Lists not Posted In Stations

CUPW: These lists are supposed to be physically posted for everyone to see

Management: Mr. Mateus will confirm lists are posted for his respective stations by end of the week.

20.) Christmas Special Tours

CUPW: Minutes were not sent out for Christmas. Inconsistent application in the field

Management: In 2017, management will finalize consultation minutes and have meeting with operations to ensure consistency in peak 2017

21.) Contracting out Work in High Mail Volumes

Cupw: Maritime Ontario does pick up (5 tons) of parcels, the work normally done

by letter carriers.

Mgt:appendix “I” applies. Pg. 434, “… the corporation has no intention of contracting out work normally, regularly, and actually performed by letter carriers where such contracting out would result in surplus employees…..”

We have no surplus here.

C&D Round Table-New Business

1.) December 2016 Minutes

CUPW: Minutes are not being received in a timely manner.

Management: Agrees to adhere to the timelines outlined in the collective agreement.

2.) Iron Ring Map, Malvern

CUPW: Requesting Iron Ring Maps. Looking for boundaries between areas.

Management: Warren to follow-up with DSO.

New Business

1.) West Beaver Creek- Driver’s Abstract Reimbursement

CUPW: What is the protocol for reimbursement for obtaining Driver’s abstract. There is a delay in reimbursement to employees

Mgt: will follow up

2.) 280 Progress: Management is calling employee at home when they are using Personal Day

Management: We are calling employees if they have not spoken with a team leader

3.) 280 Progress: Temps are being called at home to report to another stations before reporting to their home station

CUPW: Employee should be reporting to home station first before being reassigned

Management: Will review and follow-up

4.) Ajax: Dangerous and hazardous substance protocol should be adhered to

CUPW: Procedures should be followed and team leaders should be familiar with procedures

Management: A review of procedures will be conducted with the team leaders in the area.

5.) Don Mills: Incident during the week of January 11, 2017

CUPW: Escalation and response to the incident can be improved

Management: Appropriate stakeholders were involved and the necessary steps were taken in a timely manner according to corporate protocol. Additional support was provided to employees through meetings and EAP support.

RETAIL Unfinished Business

1.) 280 Progress Retail – 2 term employees

CUPW: Concerns over staffing levels in RPO

Management: Stephanie to review with PC&R Manager and Director of Retail

2.) Staffing of PO4 Clerks at Stouffville

CUPW: Suggested filling the newly created position via Article 13

Management: To follow-up on staffing vacant positions

3.) RHDT Staffing

January 11, 2017- Closed

4.) 5 Ton Clearance needed Stouffville RPO

CUPW: Management should review the appropriate method (5-Ton or Step Vans) for clearing this RPO

Management: Will follow-up with RM

RETAIL New Business

1.) Other Issues – round table -NO ISSUE

R.S.M.C. Consultations

Unfinished Business

1.) EE’s who have abandoned employment – status

CUPW: Status Update

Management: Mr. Aggarwal, has proceeded with process to address employees who are not reporting to work

2.) Stouffville Realignment

CUPW: Structure is completed, but RM indicated they are awaiting for approval for implementation.

Management: Not on the current restructure schedule, but will follow-up with Anna Hornberg

3.) Log Sheet - Procedure Change

CUPW: Start and collect all Log sheets on the same day will help ensure that information is collected and documented in a timely manner

Management: Will review and follow-up

4.) Adding OCRE to West Beaver Creek

CUPW: We like to review adding an OCRE to this site

Management: Asked Mr. Pratt to follow-up with Mr. Burtt and Ms. Marshall

5.) Weekend Parcel Delivery for RSMC’s (follow up)

Cupw: what is the pay per parcel?

Mgt:no change from last year. $1.00 per parcel plus drive time

6.) New floor plan for Stouffville

Cupw: what’s the status

Mgt: work in progress

7.) 5 Ton Clearance, Markham and Stouffville clearing

Mgt: same as item # 4 under Retail unfinished business above

8.) Maple – 2 RSMC routes had RMB’s converted to CMB’s

Cupw: some customers requested accommodation in these CMB boxes. Union

Believes that these accommodations were approved and don’t have any

Standard way of paying the employees properly.

Mgt: Jeffrey Caswell to follow up

9.) Working In Lunchroom – Stouffville


10.) OCRE 14th Ave.


New Business On Mins.

Other Issues – round table

1.) 3 routes not gone out

2.) Insufficient training

Cupw: 3 days in class and 2 days on floor training are not enough

3.) Seniority lists

Cupw: we need seniority lists from all stations

4.) Transfer and inspections

Cupw: when RSMC employee transfers from one route to another route, there was no annual inspections done. When someone leaves the route, the route needs to be checked.

5.) 280-Personal Days

Cupw: someone at 280 was on leave the last day of the year. When he/she came, he/she had 3 days’ worth of mail. Also lost 3 days of personal days.

Next meeting is February 9 2017 @ 10:30 @ 280 Progress Ave.

Minutes by: Troy Seto