2014-06-11 EAST MONTHLY UNION MANAGEMENT MEETING URBAN

Consultation Minutes
-between-
Canada Post Corporation (CPC)
-and-
Canadian Union Postal Workers (CUPW)
11-Jun-14
East C&D Monthly UMM

  
CPC: C. D'Angelo, P. Comport, P. Zimmermann, Debra Nicholson, Warren Lee  
   
CUPW: M. Duquette, D. Richmond, L. Charles, G. Pratt, J. Hartanu, S. Vango, C.Wittich, G. Fillier, K. Davidson, Chris  
   
 RMO Business 
Item #Comments 
Walks with end times changing 03-2014CUPW: Walks are being adjusted with split shifts all the time without the LC or supervisor knowing about it. Some are even 1.5 minutes. This becomes an issue when or if the employee works overtime on his own walk and the supervisor explains to the employee that it is not overtime because there is a split shift on the route. Why can't the employee be notified ahead of time?? April 9-2014: The split shift has to be taken with a lunch. CPC: We are allowed to implement split shifts under the collective agreement. Agree that the employee and supervisor should be notified ahead of time and the reason. Julie will follow up with the RMO's. April 9-2014: We will be sending what has changed to the supt. An activity report is sent to the supervisor as well and it should be provided to the employee. SAP is showing different than what the RMO's are doing. We are doing our best to fix and waiting for SAP ticket to be updated. Nothing in the collective agreement where the split shift can be put. Is it in the LCRMS? Escalated by Jan to Darlene Mulvahill. Will have to get back to them. Mike raised a concern about splits not attached to lunch. Julie to follow up with Dave about taking out splits. Julie will continue to push the issue. Julie P. Sandra D.
 CUPW: Walks are being adjusted with split shifts all the time without the LC or supervisor knowing about it. Some are even 1.5 minutes. This becomes an issue when or if the employee works overtime on his own walk and the supervisor explains to the employe  
 CPC: the corporation continues to investigate 
Scanning of parcels for delivery 03-2014CUPW: Every employee is being told to scan the parcels everyday. It was only supposed to be a matchup/check count for these items. There is no time value for these scannings. You said it was only a once in a while event if the count did not match up. CPC: Glen Ramlochan will follow up. Rob Lafleur is the contact in Ottawa. Glen says they are discussing nationally with CUPW. Should start seeing a reduction with routes having to rescan. Will pay overtime if necessary for routes having to do so. Don Mills has a load study and will look to see if this is an issue. Will deal with grievances at pre-arb. G. Ramlochan Mgrs
Article 50's 04-14CUPW: Stations not doing the article 50's. In depot 4, one request has been lost 5 times. We are requesting that Chris be present when it is being done. CPC: Easter will not be a good time for it. There has to be a pre-determination done before the actual article 50 is commenced. Cos will follow up with the stations to determine if the pre-50 work/determination is to be done. Doing pre-article 50's. Once they have the results they will be able to determine which walks are valid for article 50. C. D'angelo
 CPC: work in progress. 
Markham/Unionville Plan B restructureCUPW: Mike said it both restructures will have a complete bid. CPC: Julie thinks it is a B minor for Markham. She'll check with Dave. Ensure employees are notified of bid.  
 CPC: location has put in as well as proper values and has been properly paid.  
Carded items to RPO 04-14CUPW: Is there any time values for taking carded items to the RPO? Happening in Scar F.Your sign says if they are not back by 5 then they have to go to the RPO. It is part of your process. There is no time value for driving back. CPC: It is only if they are not back by 5pm. It is not a daily occurrence. D. Thurston will look into.D. Thurston
 New Business 
Lunch LocationsCUPW: Might have been given a location but information has not been entered in SAP and no time value. CPC: Managers will look into own stations. CUPW: there are signs say that carded items must be carded to RPO before 5pm. The issue is that 2nd wave employees dont' get back after 5pm. CPC: will investigate.All Managers
Load StudiesCUPW: no back pay received CUPW: between 8-10 minutes were added to routes in Willowdale depot 2. the union has no proof that employees' were properly paid. In addition, the union has not background information how CPC arrived to these numbers.W. LEE
New Header SheetCUPW: new header sheet does not include CMB, lunch location and sequence is different. CPC: will follow upCos D'angelo
Random split shifts on routes showing up and disappearingCUPW: If this is going on will the employee be paid? CPC: If it runs into overtime they will be paid. Julie trying to find out from Ottawa why it is happening.J. Parent
 CUPW: employees are not aware of the split shift at all  
 C&D Unfinished Business 
Bar charts - Scarborough stations 03-14CUPW: This is the second year that none of your stations are complying. Chart shown of which stations in the local that are not received since last September. April 9/14: received some barcharts but still missing the willowdales. The attrition relief is being done incorrectly in some stations. Attrition relief absences should not be counted but if they are banked against a route then absences should be counted. Willowdale B is a big concern, not vetted in over a year. Their stafffing sheets are different from all the other stations. You should be going back to last September. Chris O'Connor can assist. CPC: We have been following up with this. You should be receiving updated lists shortly. April 9/14: We are also waiting for some vetters to come back from holidays. R. Lee and Jan will follow up with Joseph M. CUPW: Missing updates from Willowdale stations. Will check to see what is outstanding. CPC: Bar chart status sent out with minutes.P. Comport
CLOSED  
PDT IssuesCUPW: What provisions are in place until issue resolved. Some supv are assuming employees can complete the job while having to hand write all items. CPC: Ordered extra chargers, batteries and PDT's to assist employees. System to be changed in a year from now. Cos wants the individual names and he will follow up.  
CLOSED  
SAIRS and LJOSH MinutesCUPW: Unsure if they are receiving all copies of LJOSH minutes. CPC: Were unaware that they weren't sending. Can Mike send them something from the email address so we will know it is correct as Glen thought people were sending them in. Cos wants a list of all union email addresses. Minutes to be sent to LJOSH@scarboroughcupw.org.  
 CPC: the corporation will provide LJOSH minutes to the union  
Access/HR issues 03-14CUPW: We would like to have someone from Access/HR at the meeting to address issues. Too many employees are having issues and their supervisor is not able to provide the answer for them. CPC: We are trying to arrange to have the Access/HR manager attend. As requested in previous emails, send the details of the cases ahead of the meeting. She will attend one of the upcoming meetings. April 9-2014: The Access/HR manager is scheduled to be at the next meeting on May 14/14. Union is still to send details of any cases they would like to discuss. Hold until next meeting.  
CLOSED  
6:05 Notice, Employee TransfersCPC: Since it has reverted back to 2 post offices we must inform CUPW employees that they must resubmit to either east or west. We now have many transfers we can't enter. CUPW: Need to put information notice out and give at least a month. CUPW: They weren't getting the transfer lists but are starting to get now. P. Zimmermann
CLOSEDCPC: has not provided or sent to all applicants on file. It will be one week later. The parties that a new application is required. The union is not getting the transfer list consistently.  
Losing personal days while on STDP 04-14CUPW: There are cases where members are being approved for STDP but are not getting their personal days back. CPC: We will need details. Learie Charles to send details to Neil Johnson for follow upL. Charles
CLOSED  
Taking more than 72 hrs to give Form 7s to employeesCUPW: Still not receiving Form 7 and SAIRS on time. CPC: Will revisit with supt to hold meetings with supvs.  
Willowdale B roof issue 04-14CUPW: There are issues with the roof leaking and it appears nothing is being done about it? CPC: R. Lee has looked into. The issue has been called in numerous times and every time one is fixed another leak pops up. The roofing company and property manager are still assessing to see what is required. Status quo until next meeting. status quoJ. Mateus
Local not receiving WSIB Form 7s & SAIRSCUPW: Local is not receiving their copies. No injury reported to union since Jan. 1st. Supv used to mail a copy to the union. Was there a directive telling supv not to send. CPC: Not aware of it. Will mail copies of all missing form 7s and SAIRS.All managers
YDC Group 2 Temporary EmployeesCUPW: YDC temps assume they will automatically to go to east list as this is what Kimti is telling them. They need to know that they must pick a list. CPC: Ensure temps canvassed to go to Toronto, South Central and east. If they go to the east list there may not be work. If they choose to remain on the list there will be no work and list will be dissolved. Also need to be LC trained.Kimti & D Moore
 CPC: the list will be changing soon. There should be separate meeting to discuss the Eclipse system issues.  
Annual Leave Administration - Vacant WeeksCUPW: Annual leave not being filled through monthly postings. Comp time not being allowed. Should be a process. CPC: Cos and Ken going through stations to rectify. Mark does not want to have a separate process for bidding comp time. It will be looked at on an individual basis.C. D'Angelo
Training on the Three Methods of DeliveryCUPW: Has there been training on this? CPC: Mini meetings were held at all stations. CUPW: Wants proof meetings were held. CPC: Each manager will be responsible for their area. CUPW: the video provided at training had no audio. No one know what was going. CPC: will follow up.All managers
Access to Sequenced Mail in StationsCUPW: Certain stations' sequenced mail is held in trailer until all other mail sorted causing OT. CPC: Julie will follow up with stations. CPC: all other managers need to respond. As for Cos's area of responsibility, the mail will be available to employee in timely fashion.All Managers
WBC StatusCUPW: New tenant in building. No one has consulted with union. Employees asking if moving. CPC: Unaware, will follow up with Joesph Mateus.Warren
CLOSEDCPC: Mail Ops is moving on weekend of June 20, 2014. Retail is moving the weekend of August 2-3, 2014 with Go live at new retail space on South side of building on August 4, 2014. The union is invited to visit on June 20, 2014 in the afternoon as well as advance review late morning on June 20, 2014 although CPC is prepared to have a walk thru with them on June 19, 2014.  
Position changesCUPW: Teri Renault in Don Mills. You can change hours moving forward. Problem is the past. CPC: The hours will be changed to 2:00 - 6:00 and Julie will discuss with Mark on what they will do for the past. Penny has sent request to Access/HR to change the start time.J. Parent
CLOSED  
LCA START TIME CHANGE EE c.b. 05-14CUPW: Received request from Kerry Hobbs to change the start time from 12:00 to 10:30 a.m. Can change but must go to Cathy and tell her the start time is changing. CPC: Cos will talk to Kerry regarding it. CPC changed the start timeC. D'Angelo
CLOSED  
MMHE Training for relief and annual employeesCUPW: Posed a problem a few times. On LJOSH minutes. Training doesn't know when they can train. CPC: Suggest they wait until after the bid. Julie will follow up with Leroy.  
Depot support moving to other stationsCUPW: At Brodie Unionville they are daily using LCA from Markham, RH20, TH20. CPC: Julie requesting details as she might be able to retie the position in the upcoming restructure. status quo. CUPW: when LCA or Depot Support move to other station within the same facility, it is considered "out of station" thus overtime must be offered within station first.J. Parent
Escalation process for LJOSHCUPW: Local issues should be dealt with internally. This isn't happening. Not getting 30 days to resolve. CPC: Julie requires specifics. CPC: each zone needs respond. Status quoAll Managers
Form 6CUPW: Supv handing out form 6 and expecting worker to fill out. Form 6 not required. CPC: Will talk to stations. Status quoJ. Parent
Pilot project to post monthly bids on a website.CPC: How does union feel about it? Can start with the local. Possibly email bids to them. CUPW: Would have to think about it. Concerned about privacy of what's in the electronic bids. CPC: Paul will send PDF file to Mike to discuss.P. Zimmermann
Minute takingCPC: Minutes will be projected on the screen to ensure everything is captured correctly and signed off at the end of the meeting. CUPW: In agreement.  
CLOSED  
Inputting STDP and IODPCUPW: Causing undo hardship on employees. Not using the correct code for displaced or PPD employees. CPC: Find out what the code is that the supv should be using and pass information on to stations. Will contact Carm Rossi to give session on this. Possibly roll up displaced group 1 people to one station? CPC: Penny spoke with Ken Killian on what the proper code is to use. It is 9910 (STDP Approved Pre-EI). SAP was checked for accuracy and all entries dating back to Jan. 1, 2014 were coded correctly for Pearlyn Baptiste. Need a list of other names to check. P. Comport
FlyersCPC: political flyers can be delivered up to and including June 12, 2014 (election day) without compression rate.Cos
 Retail 
Temp in RetailCUPW: 39.07 backfilling in Don Mills ending in June. Employee gets to bump the junior on the list. Let retail know the proper process when this happens. Betty Sherwood in Don Mills gets to bump the junior person. Junior may be working in Toronto. CPC: Mark will talk to Danny.M. Deabreu
CLOSED  
MOA for UAD for Unilever May 2014CPC: Delivery beginning May 26th to select apartments. 5 day working window at 4.5 cents per piece.  
CLOSED  
Vehicle inspection or check listCUPW: the new list does not contain as much information as the previous one. Cos D'Angelo
End of Meeting