Consultation Minutes
Canada Post Corporation (CPC)
Canadian Union of Postal Workers (CUPW)
November 14, 2012
East C&D Monthly UMM

CPC: N. Johnson, J. Parent, G. Ramlochan, M. DeAbreu, Jim Wineck  
CUPW: M. Duquette, E. Duschene, Leary Charles, G. Tomaszewski, G. Filier, C. Beth  
 RMO Business 
Item #Comments 
LCA/DRS Toronto 'R'CUPW: Arose out of the restructure. Would like to combine PT LCA and PT DRS for the full time DRS. CPC: Julie to address and set up a meeting for resolution. Meeting has taken place. Completed.J. Parent
Departure/Load Study - Don Mills/O/R - 07-2011CUPW: Have not had any recent updates. Departure & Load studies are different because of use of RMO. Load study should have been completed within 8-12 weeks. CPC: Schedule has been set for various stations. We are trying to do as they are implemented. We want to capture the most efficient process. Will speak to operations and engage the engineering dept. There is no specific date for Don Mills yet. CUPW: We would like to meet in January and consult on these. Load study meeting is set up for January 16th, 2013S. Dyment
Register Mail in Sequence Mail 04-2012CUPW: It is still being spread throughout the mail. We have asked since April about this. The LC's are seeing it as they are delivering at point of delivery. Are you going to discipline people for it. Is the mail being double counted. CPC: It is supposed to be placed on top of the tray and culled out from the plant. There may be an occasional one that is missed. There is a process that the LC can still scan it at the point of delivery. We are not going to discipline if it's not someone's fault that a scan is missed but any such occasion will be looked at on a case by case basis. Sandra will check to see if the mail is being double counted; update November 20/12...Sandra... The mail is counted for the MVI. MVI volumes are only captured once the mail has been sorted for the last time on the machineS. Dyment
Depot 11, walk #2 04-2012"CPC: Katie has to contact route measurement to get direction and specific timelines for completion.
STATUS QUO"G. Ramlochan
CMB Scanning values 04-2012CUPW: All routes are getting CMB scanning, will there be new time values for it, and will it be paid retroactively?  
 CPC: The update is done before it goes in. We don't have the 075 to show the difference between the two. All walks that have CMB's are given the values now. It's a scan value. It is being done for all the PT restructures. We have gone back and done all the stations. Not all are done yet but it is being completed. Sandra will provide the value.S. Dyment
Sequenced Sortation CUPW: Not happening as much as originally CPC: Bring to the attention of the supervisor for ongoing monitoring  
Time values for texting 05-2012CUPW: Will there be time values associated with texting on the PDT. Especially since overtime may be offered via text. CPC: There is no value for texing at this point in time. If additional time incurred it could be 15.08 overtime if they are over 8 hours. The values are from National  
Timing for MailroomsCUPW: There should be time values associated with it. CPC: It can be reviewed for if the value is correct but the issue is in front of arbitrator Von Veh now.  
Building RoutesCUPW: When building new routes, they are sometimes allowing for U-turns, etc when it is efficient to do so. CPC: They are instructed to build the routes using best practices which may involve u-turns. The clock is turned on or off accordingly. Domenic will distribute from manual. The issue is in front of an arbitrator now.  
Flipping IssueCUPW: There should be time values for flipping the case twice per shift, rather than only 1. CPC: They get a value for the flip, and there is an additional value for remove and replace  
Sort timesCUPW:What is included within the time values given for sorting? CPC: Householders is not included. Broken down in O75. D. Carso to send out LCRMS. STATUS QUO-Glen Filier will talk to Domenic for confirmation.  
New mats for vehiclesCUPW: Pilot project has begun for new mats in vehicle, that allow for drivers to easier clear water/ice from their vehicles. Are there time values for this? CPC: It was a pilot project. There is no value at this time. If rolled out, values will be discussed nationally. It is set to be discussed at the next NJOSH in December  
Breakdown of sort - values/ SLB value/ Mats in vehicleCUPW: Where are the values that break down a sort. Also, where is the clearance value for SLB's? Regarding the pilot in Ajax, is there a value for removing the mats with ice??CPC: Amanda will send the list of SLB valuesD. Carso
Quality review minutesCUPW: Minutes should be generated for the quality review meetings CPC: Done  
Time value - matching PDT items to actual items 11-2012CUPW: What is the value for matching what one has to what is showing in PDT? It should be part of the load study. CPC The numbers should match. There may have been a calculation of error percentage in there. There is no value if process is followed. CUPW You can't be blaming the process on the workers.  
Texts sending drivers to RPO 11-2012CUPW: On Fridays we get texts saying take the mail to the RPO at Ajax station. CPC: There is usually a tour that takes the mail to the RPO. Will look into it. The time is structured into the rover's tour to perform this function.S. Dyment G. Ramlochan
Carding Priority Courier at RPO 11-2012CUPW: The carding of priority courier at the RPO, does it have to be same day since there is no noon commitment anymore. CPC: Will review and get back to youS. Dyment
Value for breaking off route 11-2012CUPW: People are having to break off to bring SLB clearances back to the depot to meet cut-off. Where's the value. CPC: Sandra will look into.S. Dyment
Don Mills - BBM in M3C 11-2012CUPW: The employee is using a ford transit. CPC: Amanda is aware of it. There should be a fix to iron out. He will be given the right time value and we are looking at a stepvan for him.A. Jefferies
Ajax/Pick mail coming in late 11-2012CUPW: The mail is coming in too late. CPC: Will look into it.S. Dyment G. Ramlochan
Ajax meal location for LC's 11-2012CUPW: Dawn Gayle told us she has found a designated meal location. Where is the value? CPC: Will look into it with DawnS. Dyment
Strip mall Harwood and Kingston 11-2012CUPW: The mail is not sequenced properly for the plaza CPC: The supervisor can fix this in the aim system. Sandra will email the supervisor to find out what the issue is. S. Dyment
Scarb. 'D' normal departure time 08-2010Study is done. Julie will send to Mike at the end of the week. Parties to analyze resultsJ. Parent
Depot 11 departure time"CPC: The study is now completed and results sent to Mike. The parties will review and recommend any necessary changes
"G. Ramlochan
Article 54 Issue - 12-2010Mark and Mike to set up date to discuss further. The meeting has taken place and they are working on a resolution.Status quo  
Training for New Hires - 01-2011CUPW: We have escalated to next levelM. DeAbreu
Extra Hours/Crossing Sections/Relief - 04-2011Email was sent to Ken Davidson to arrange a time with May and Mark to resolve. Waiting for confirmed date to discuss further. Status quoMay and Ken
P04 Training - ergo lift/pallet truck/mono - 04-2011LDI has been provided our requirements. They said they would send a Q4 schedule. Recognized they would need something. Glen to follow upG. Ramlochan
Article 17.05 call backs 09-2011CPC: Jim met with Ken to discuss and decided to wait for stablization.Ellen said they are calling OT in Ajax. Glen has  
CLOSEDconfirmed they did not call OT but Ellen said Wei Gan took it. Glen will follow up. Glen re-confirmed that Wei did not have 17.04 overtime  
Barchart VettingPCR to ensure regular refresher training takes place as required and when identified. Stations still outstanding. Mike has no received. Cathy Beth to sit with sup and vetter. The numbers have been agreed to for reductions  
CLOSEDStatus QuoP. Comport
280 Progress dock positions 03-2012CPC: Julie to follow up with Claudette in PCR re: art 54 eeJ. Parent
Vacant LCA position 07-12CUPW: There has been a vacant LCA position for 6 month. If you are not filling why is there a body in it. It can be used for accomodation. CPC: It is not being filled right now. I disagree there could be someone on the 54 list that will fit. We can discuss at the next 54 meeting.Jim Wineck
Access Cards 07-12"CUPW: Needs expanded access to gain entry into multiple locations. CPC: Glen reported that no further access will be granted. Glen will follow up with Derek. Derek Krol is investigating with his group to determine what is being done across the country and whether this will form a precedence. He will get back to me...Oct 17th 2012
Derek Krol is investigating with his group to determine what is being done across the country and whether this will form a precedence. He will get back to me...Oct 17th 2012.....GLEN STILL HAS TO CHECK WITH JAN ON THIS
"G. Ramlochan
Retrofitting of Transit Connects and Handcarts 07-12"CUPW: When will retrofitting of transit connects and handcarts be done? CPC: More carts are available. Supvrs to address issue through mini meetings and let employees know they are available. Jan to follow up with Dan Lawn. No personal carts should be used. All completed in Ajax / Pickering. Julie will discuss with fleet to see if it can be done.
"G. Ramlochan
Modified Duties Explanations 07-12CUPW: Modified duties are often not explained to workers. Supervisors should explain the offer of modified duties especially where it pertains to computer based training. CPC: Nicole S. has been meeting with team leaders today and ongoing. Mgrs will reiterate with team leaders what the expectations areJ. Parent
Temp listCUPW: Requested list be sent to Mike weekly. CPC: May was instructed to send it directly to Mike. Only received it once. Penny followed up with May and she is sending weekly.P. Comport
Employees unable to report to Gateway laid offCUPW: Employees with restrictions who are home and applying for Unemployment or Sunlife are being called back to work a day here and there. This is interfering with benefits. Need an agreement on how to proceed. CPC: CPC's position is that we will attempt to accommodate when we have the work available iwthin their restrictions. The employee will report their time worked to Service Canada so it can be adjusted accordingly. We will not be recalling those on the LTD list.M. Deabreau
Bubble ReportCUPW: We are now getting some, but not all. Also, some names that are doing mod are not on the report. CPC: PCR will be facilitating the process. It should be ironed out soonP. Comport
OT ProcessCUPW: Heard Malvern making a speaker announcement for OT or West Hill the other day. Want to ensure we are following the correct procedure. CPC: Penny informed them they were canvassing through equal op list, texting ee's and then requesting help through the zone office. The zone office would then email all sttions asking them to canvass their staff. Non-PT'd people should not be allowed to do PT call backs unless trainedJ. Parent
Art. 54 positions DON MILLSCUPW: Don Mills/R/O in a unique position as there are not enough people for designated rehab walks. Can we redistribute? CPC: Decided that positions would be bid on and people told they could be bumped but not to where. Mike says they were told they would become relief. Are they regular relief or attrition relief? If walk used permanently what happens to the ee that is being removed from the route? Permanently? Temporarily? Why are you treating Don Mills differently then other stations in the local? Will they be on the next bids? Discussions are taking place with CUPW as to what will happen with the Corporation's designated rehab walks and the employees currently encumbent in those positions. - CPC: We will be having further discussions on the bid once we iron out the details. Will hold out any current vacancies.....STATUS QUOJ. Parent
Toner cartridgesCUPW: HRSDC directive relating to 66 Ray regarding the handling of cartridges. Who is supposed to be doing it? Are there special instructions? As far as George knows there has been no meeting. George will escalate it on his end. CPC: Look up safety talk. Glen will follow up with OHSG. Ramlochan
Stouffville and Markham LJOSH inspectionsCUPW: Prep and LJOSH meeting or tour to be held in under 1 hour. CPC: Deb. Nicholson to address. Kerry told Julie she gives as much time as necessary.  
H&S training for LJOSHCUPW: WBC, Stouffville and Maple reguire training. CPC: There are regular courses available Submit a list of names to Jim Wineck and Randy Saunders. CPC not aware of training schedule. Christine Ludlow the contact. George to send list of names of people requireing training to Jim. Jim to contact Christine re classes... STATUS QUOJ. Wineck
DRS at WBCCUPW: Richmond Hill and Thornhill are deleting to make 1 DRS position to serve both stations. However there are 2 people doing it. CPC: Jim checked and only one person doing position. 1 doing DRS in day and 1 on RTS at nights  
PT and prolonged work daysCUPW: With the prolonged work days, YDC drivers who had to transfer to LC positions are suffering. Supervisors are not empathetic (Willowdale 2). CPC: CUPW to provide specifics. Two names provided. Some people working over 40 hours a week on a regular basis. One ee received 22 trays of nonsequenced trays. Time needed for collating flyers. People having to eat on their runs and having to break their route to bring mail back for 6 p.m. Seems like the OT will never go away. CPC: Working on reducing nonsequenced mail. Seeking employee feedback to fix issues. CUPW will inform their membership that they do not have to work more than 48 hours a week.  
PPD casesCUPW: PPD reviews are taking too long to process and not getting a decision in a timely manner. Consultations are too  
 late. We need them months in advance. Don't forget retail in the inclusion of accomodationL. Sanderson
CLOSEDPPD reviews are taking too long to process and not getting a decision in a timely manner. Consultations are too  
 late. We need them months in advance. CPC: Forward to disability management group for follow up.  
 PPD reviews are proceeding with GWMS according to a priority, based on age of PPD and upcoming restructure information.  
 The PPD reviews are concluding within standard time frames - if there are specific instances where this is not the case I  
 would ask these be specified and raised to me. All reviews which have currently been requested will be actioned prior to Dec 31  
Sequencing not being corrected 10-2012CUPW: RMO saying supv not doing corrections. Non sequenced to go to MSD case and then manual sort but going back to  
 the plant. Also, issue with building mail not being deselected. Someone is needed to correct it. CPC: We realize there is a higher focus needed. We are working on it  
Proposal to change LCA hoursAjax - 1 FT position 4-12, 1 position 10-6 2 pt 5-8 proposal move one full time to 7-3 1 part time position to 3-6 and one 5-8.  
 With change of hours positions do not go up for bids. They cannot bump. Can canvass two part timers. Can put into  
CLOSEDeffect for next Monday unless there are issues. Then would be Monday after.  
Householders being put out the same day in Ajax 10-2012"CUPW: It has been brought to Dawn's attention but date not being changed. Flyers are continually being put out after noon. CPC: With the PT model things have to change and our past practice may not be possible. We try to put up by noon but sometimes it is not possible to do so. We can put out the flyers anytime the day before and have argued this before. We can discuss separately what would be an acceptable time. The managers can put together a proposal of what would be an operationally feasible time.
MSC moved to Ajax but did not complete training"CUPW: Can we keep him at Ajax? Doesn't want to be in YDC. CPC: Glen is trying to get LC training for him. Will follow up to see if any way he can stay in Ajax. Jan to follow up with Wayne & Director of Training re: additional LC Training Classes for this year ASAP.
"G. Ramlochan
No strips for extra casesCUPW: Scar C couldn't put ee on extra case as no strips available. What updates have been done? CPC: Julie will follow up...strips are provided nowJ. Parent
Malvern edit books not at casesCUPW: Shouldn't they be at cases? CPC: yes, will ensure it is done.J. Parent
Early Starts and merging mailCUPW: Early starts starting at West Hill and other PT stations pulling out mail and upsetting others. CPC: Someone is in to look at the early starts. They are still not allowed to merge mail. Glen to re-empahsize to AjaxJ. Parent G. Ramlochan
Safety shoes 10-2012CUPW: Has there been a change? CPC: Safety shoes will be provded to clerks and LCA's. $90 per year up to $180 every 2 years. Was announced through mini meetings. Is it retroactive? Need receipts. CUPW to provide specifics.J. Mullett
Has there been an announcement that you can only CUPW: ee cannot do additional 1/3rds of their routes if it costs OT. Must deliver 100% of 1/3rd as of Oct. 15th. Managers
do 1/3 of flyers a day 10-2012CPC: Was not aware it was starting Oct. 15th. Will send message out to stations.  
Temps in Don MillsCUPW: 12 temps used in Don Mills to cover clerks on training. Cannot use temps to cover as no absence. 39.07J. Parent
Bulletin re bidding after restructure 10-2012CPC: Won't happen until March. National consultation has been held where CPC has stated that we will commence the bidding upon the restructure exercise being completed. Further discussions will be held locally when the next restructures are approaching. STATUS QUO  
First aid issue with WSIB claim 11-2012Issue with letter from WSIB about claim for administering first aid to another person. CPC: Glen is looking into this.G. Ramlochan
Unionville moves 11-2012CUPW: We have some concerns, specifically re: 6.05 A&B national notices, the bidding, and attrition relief. Will the attrition relief go or stay with the stations?? What are the splits with these? CPC: There will be consultation on these issues. Laura Aitchison will be contacting youL. Aitchison
Depot support training 11-2012CUPW: When is this happening?? The relief should have training. CPC: Glen will have to follow up with LDIG. Ramlochan
Guide for new DA's 11-2012CUPW: Is there a step by step guide for the new DA's. CPC: Will check to see if there is one. There is one, will have sent to JoannaG. Ramlochan
PDA for delivery agents 11-2012CUPW: Allan Ackerman says there is a PDA for delivery agents now. Can we have it?? CPC: There is one available. Sent to Mike Duquette by email from Mark  
Modifying the 2 bundle system 11-2012CUPW: There are workers sitting at home because of no modified duties. How is the 2 bundle system not be modified? CPC: The work and values are based on the 2 bundle method. Modifying it will add time to the walk. It will not be done at this time.  
Receiving R.O.E 11-2012CUPW: Workers are having trouble Records of Employment to get E.I. We should have an accesshr representative here. CPC: Accesshr is not responsible for sending it. We will outline the process in writing.G. Ramlochan
CPC losing WSIB decision 11-2012CUPW: What is an acceptable time for CPC to pay back and adjust for lost wages, benefits, etc.? CPC: You are referring to a specific case out of Pickering. Glen will look into and get back to JoannaG. Ramlochan
Temp in retail - owed 400 hoursStatus Quo 
Retail closure Richmond HillCUPW: There is still the issue of what to do with some of the displaced people. CPC: Catarina Barroso has been asked to contact Mike to set up consultation.  
Don Mills - RetailCUPW: 39.07 should be offered to fill retail position.D. Kotsopolous
Don Mills - RetailCUPW: 39.07 out of Richmond Hill still working in Don Mills. Temp should not be there. If temp is being utilized what positionD. Kotsopolous
 is she covering? 
Gateway East Delivery Section 10-2012CUPW: Mike wants LJOSH minutes for Gateway for the last year. Displaced ee were told no modified duties as you will A. Reese
 be standing for 8 hours. However, now there is movement of IDC carts to the dock. Does this open up possible accomodations  
Displaced people working in Gateway 10-2012accommodations for some? Rotation of duties? CPC: Mark sent email regarding receiving minutes. No answer yet.  
 Mike needs to know who the temps are replacing? Issues with hours?A. Reece
Grievances for Gateway 10-2012CUPW: Where will they be held; Gateway or 280 Progress? CPC: Still waiting to hear from plant who will be doingM. Deabreau
 the hearing. Email has been sent to union to set up hearing/s. Adrian Reese will be doing the hearings. Hearings will be held at Gateway  
Overtime/extended hours at GATEWAY10-2012CUPW: Gateway is an instalation. Any extended hours 39.07 39.04 39.05 crosses post office. If they are going to offer extra hours they should be offering extra hours for the rest of the plant. CPC: Discussions set to take place with Toronto Local and Gateway so we can attempt to apply uniform for both Metro East and West Post Offices. We are waiting for the 2 national directors to discuss which method to be applied before we implementM. DeAbeau
2 clerks on one case in GatewayCUPW: There was some issues. Cases were flat, no open back. CPC: A. Reese
Equipment in GatewayCUPW: Not enough equipment to do the job.  
Air Quality in GatewayCUPW: Air quality in training room an issue.  
OrientationCUPW: Temps not receiving orientation. Were not shown emergency exits. Cafetieria too far from work location. People still working after failing tests. What happens?  
NEXT MEETINGDECEMBER 12, 2012 9:30 a.m.