Consultation Minutes
Canada Post Corporation (CPC)
Canadian Union of Postal Workers (CUPW)
Sept. 24, 2012
East C&D Monthly UMM

CPC: J. Mullett, J. Parent, G. Ramlochan, M. DeAbreu, P. Comport  
CUPW: M. Duquette, C. Beth, E. Duschene, G. Pratt, J. Hartanu,  
 RMO Business 
Item #Comments 
LCA/DRS Toronto 'R'CUPW: Arose out of the restructure. Would like to combine PT LCA and PT DRS for the full time DRS. CPC: Julie to address and set up a meeting for resolution. Status Quo - On HoldJ. Parent
Departure/Load Study - Don Mills/O/R - 07-2011CUPW: Have not had any recent updates. Departure & Load studies are different because of use of RMO. Load study should have been completed within 8-12 weeks CPC: Schedule still pending. Will follow upJ. Parent
Register Mail in Sequence Mail 04-2012CUPW: It is still being spread throughout the mail. CPC: Domenic to follow up Status QuoD. Carso
MDS Case-AjaxCPC: The case is now being used. Glen to follow up to make sure the process is being followedG. Ramlochan
Depot 11, walk #2 04-2012CPC: Supervisor went with her for a day to observe behaviour. She is continuing to book overtime every day. RMO will be involved, as well as a pre-50 assesment in September. STATUS QUOG. Ramlochan
CMB Scanning values 04-2012CUPW: All routes are getting CMB scanning, will there be new time values for it, and will it be paid retroactively?  
 CPC: There will be new O75s for it with values embedded. End of day depot scans are still to be added. Domenic to follow up with Raj on how it impacts RSMCs. Domenic will see what stns are completed and implemented. Prior and after. Every restructure will have it going forward. The labelling of the CMB's should be an APOC job function. STATUS QUOD. Carso
West Hill RPO Boundaries for Delivery 05-2012CUPW: Confirmed with supervisor, proper boundaries are now being used  
Sequenced Sortation CUPW: This is still happening CPC: Bring to the attention of the supervisor to see if anything can be done. STATUS QUOD. Carso J. Parent
Time values for texting 05-2012CUPW: Will there be time values associated with texting on the PDT. Especially since overtime may be offered via text. CPC: Domenic Carso to respond STATUS QUOD. Carso
Timing for MailroomsCUPW: There should be time values associated with it. CPC: It is being done now. STATUS QUOD. Carso
Flipping IssueCUPW: There should be time values for flipping the case twice per shift, rather than only 1. CPC: D. Carso to investigate further as to if it is only the initial flip given, or the flip removal as well. STATUS QUOD. Carso
New mats for vehiclesCUPW: Pilot project has begun for new mats in vehicle, that allow for drivers to easier clear water/ice from their vehicles. Are there time values for this? CPC: Domenic Carso to investigate. STATUS QUOD. Carso
Breakdown of sort - values/ SLB value/ Mats in vehicleCUPW: Where are the values that break down a sort. Also, where is the clearance value for SLB's? Regarding the pilot in Ajax, is there a value for removing the mats with ice??CPC: There are columns at the top that tell you. Domenic will check the chapter in LCRMS that makes it up. Domenic will also check on the other 2 items above. STATUS QUOD. Carso
 meeting set for October 12, 2012 at 10:00 a.m. 
closed? Mark  
P04 Training - ergo lift/pallet truck/mono - 04-2011LDI has been provided our requirementsG. Ramlochan
Barchart VettingPCR to ensure regular refresher training takes place as required and when identified  
Return to Work Carts 06-2012CUPW: Not enough carts available. CPC: Tell employees to request a cart and it will be provided.  
HRSDC - Form 7'S 06-2012CUPW: Employees are waiting a long time for a response on HRSDC-Labour Canada counter signed form 7s, through no fault of CPC. CPC: this is an issue that is at National level.  
 New Business 07 
Willowdale Depot 2 Absence Coverage, O/T Lists 07-12previously discussed  
Gateway Section of the East C&D/Retail Post Office 07-12CUPW: Needs to have consultation over this issue. CPC: will organize soon. Laura Aitchison is the contact  
Log Sheet Training 07-12CUPW: When will letter carriers get log sheet training. CPC: Glen will follow up with Fleet to determine what is needed.G. Ramlochan
DRS Position 07-12CUPW: DRS position should be full time. CPC: That was determined prior to PT implementation, now based on PT it is determined differently  
Record of Employment - Ajax 07-12CUPW: Employee in Ajax is still waiting on record of employment. CPC: AccessHR asked for medical form from employee directly, Glen to follow up to find out if this is new process ROE was issued. Process was provided to Ken G. Ramlochan
Vacant LCA position 07-12CUPW: There has been a vacant LCA position for 6 months, has it been approved for staffing? CPC: To follow up.  
Consultation re: MSCs moving from YDC 07-12CUPW: Consultation is required to sort out the MSCs moving from the YDC and what positions they are going to. CPC: Mark to follow up...Consultation is set up.M. DeAbreu
Defect Sheets 07-12CUPW: Looking for feedback on how the new defect sheets are used. CPC: Will provide copies for next meeting.  
Surplus Employees 07-12CUPW: What is going to happen with all of the surplus people? CPC: Ongoing however most displaced people have been tied to their own stations.  
Access Cards 07-12CUPW: Needs expanded access to gain entry into multiple locations. CPC: Glen reported that no further access will be granted. Julie will check.J. Parent
Taxi from Ajax to Toronto for PT training 07-12CUPW: What is CPC's position on using taxis for employees going from Ajax to Toronto for PT training. CPC: Penny reported that taxi's were being paid by the stations.P. Comport
Retrofitting of Transit Connects and Handcarts 07-12CUPW: When will retrofitting of transit connects and handcarts be done? CPC: More carts are available. Supvrs to address issue through mini meetings and let employees know they are available.G. Ramlochan
Assigning Temporary Employees 07-12CUPW: Temp employee is being assigned duties without choice of role, without considering seniority. CPC: PCR assigns temps to roles, but does not necessarily give temps a choice on which position they take  
Reimbursement of Householders for Observers 07-12CUPW: When observers are off we normally reimburse them for householders, how do we find out how many householders were on a particular walk? CPC: Julie to look into furtherJ. Parent
Two Clerks on One Case 07-12CUPW: There are two clerks working on one case, who should each have their own. CPC: Glen spoke to station and was told it was not an issue anymore. On Occasion, when 2 are sorting from the same case one stands behind the case and one in front to sort. This happens early (around 4 a.m.) so not a problem of being in the way of LC's picking up their mail. Solved in LJOSH meeting. Glen to provide union with copies of LJOSH minutes.G. Ramlochan
LJOSH Minutes 07-12CUPW: Often not receiving LJOSH minutes, particularly for June. CPC: Will endeavor to ensure minutes are sent to all of the appropriate people. Email is CUPW to advise of exceptions and bring to new business when it occurs.  
Prolonged use of Window Van 07-12CUPW: One driver has been using a window van for 2 years without being given a step van, when will this occur? One in particular is from Scar Depot 11. CPC: Glen will follow up.G. Ramlochan
Modified Duties Explanations 07-12CUPW: Modified duties are often not explained to workers. Supervisors should explain the offer of modified duties especially where it pertains to computer based training. CPC: Julie to follow up with said employee and send to Nicole for clarification.Julie
Money Collected by LCs 07-12CUPW: At the end of the day, what are letter carriers to do with money collected if the registration clerk is gone. CPC: If no supervisor is available it should be placed in the red box. PT has authorized one for each PT station. The supervisor and clerks have a key for it.  
Overtime for Employee's on Training 07-12CUPW: If employees are on training, are they eligible for overtime at that station that day? CPC: Will review policy and respond.....employees will possibly be elegible for overtime when it comes to other means but position is they will not be eligible to sign up on the regular equal opp list.M. Deabreu
Temp in retail - owed 400 hoursStatus Quo 
Retail closure Richmond HillCPC: Set for July 23 to close on the 27th. LRO Catarina Barroso to set up consultation.M. DeAbreu
Temp listCUPW: Requested list be sent to Mike weekly. CPC: May was instructed to send it directly to Mike.P. Comport
Don Mills Group 1 staffing profileCUPW: End result FTE 4.4 clerks with 2 on LTA. CPC: Julie is aware and wants to keep relief.J. Parent
Employees unable to report to Gateway laid offCUPW: Employees with restrictions who are home and applying for Unemployment or Sunlife are being called back to work  
 a day here and there. This is interfering with benefits. Need an agreement on how to proceed. CPC: Will discuss with LRM. Deabreau
Scarborough Local GrievancesCUPW: What process is in place to submit grievances since Penny Elliott is no longer taking care of it? CPC: Scar.  
closedlocal is to submit them electronically to She will scan and return them to Leary Charles.J. Parent
Bubble ReportCUPW: Who will be taking care of the bubble? CPC: Bruce and May will fax them daily to Joanna Hartanu. P. Comport
closedFax # 416-412-7887. 
OT ProcessCUPW: Heard Malvern making a speaker announcement for OT or West Hill the other day. Want to ensure we are  
closedfollowing the correct procedure. CPC: Penny informed them they were canvassing through equal op list, texting ee's and  
 then requesting help through the zone office. The zone office would then email all stations asking them to canvass their  
Attrition Relief selection processCUPW: Wanted to ensure regular relief pick assignments first and attrition relief pick second. They should stay on an  
 assignment until the end unless a regular relief did not get a choice. Then they could bump them. CPC: Penny sent an  
 email to the supervisors regarding attrition relief picking second. Further discussion needed with LR regarding assignmentsJ. Mullett
Art. 54 positionsCUPW: Don Mills/R/O in a unique position as there are not enough people for designated rehab walks. Can we J. Deabreau
 redistribute? CPC: Mark to follow up today for consultation tomorrow.  
Willowdale 2 parking issuesCUPW: Neighbours unhappy as employees are not allowed to use the church parking lot anymore. Employees parkingJ. Wineck
 all over and getting tickets. CPC: Jim and Jeff to follow up.  
Toner cartridgesCUPW: HRSDC directive relating to 66 Ray regarding the handling of cartridges. Who is supposed to be doing it? Are  
 there special instructions? CPC:  
Step van - EllenCUPW: Issue with step van Ellen is using. CPC: RMO's scheduled today to address issues.  
Stouffville and Markham LJOSH inspectionsCUPW: Prep and LJOSH meeting or tour to be held in under 1 hour. CPC: Deb. Nicholson to address.D. Nicholson
H&S training for LJOSHCUPW: WBC, Stouffville and Maple reguire training. CPC: There are regular courses available Submit a list of names to J. Wineck
closedJim Wineck and Randy Saunders. 
DRS at WBCCUPW: Richmond Hill and Thornhill are deleting to make 1 DRS position to serve both stations. However there are 2  
 people doing it. CPC: Will escalate it to Jim Wineck.J. Wineck
Form 7CUPW: Letter carriers are not getting the Form 7 in a timely manner. Scar Depot 11 took 4 months for one ee to receive.  
closedCPC: Next time escalate it to a manager. Glen will follow up.G. Ramlochan
PT and prolonged work daysCUPW: With the prolonged work days, YDC drivers who had to transfer to LC positions are suffering. Supervisors are not  
 empathetic (Willowdale 2). CPC: CUPW to Provide specifics.  
Cramped work space in AjaxCUPW: Cases are crammed in together. 2 isles are wide and 2 narrow. Ellen wants her case moved due to lack of space.  
 Would like to switch it with the spare case. CPC: Glen will review.G. Ramlochan
PPD casesCUPW: PPD reviews are taking too long to process and not getting a decision in a timely manner. Consultations are too  
 late. We need them months in advance. CPC: Forward to disability management group for follow up. L. Sanderson
Inside Depot Support for ReliefCUPW: Relief staff need to be trained. CPC: Classes are scheduled weekly to ensure all are trained.P. Comport
Gateway East Delivery SectionCUPW: Mike wants LJOSH minutes for Gateway for the last year. Displaced ee were told no modified duties as you will  
 be standing for 8 hours. However, now there is movement of IDC carts to the dock. Does this open up possible  
Displaced people working in Gatewayaccommodations for some? Rotation of duties? CPC:Mark ?
Grievances for GatewayCUPW: Where will they be held; Gateway or 280 Progress? CPC: Still waiting to hear from plant who will be doing the hearing.Mark