Consultation Minutes
Canada Post Corporation (CPC)
Canadian Union of Postal Workers (CUPW)
Held on April 18, 2012
East C&D Monthly UMM

CPC: J. Wineck, D. Carso, D. Gayle, Glen Ramlochan, Warren Lee  
CUPW: M. Duquette, L. Charles, G. Fillier, K. Davidson, G. Pratt, Terry Vango,  
 RMO Business 
Item #CommentsAction by:
Don Mills/Toronto 'O'/Toronto 'R' - 05-2010CUPW: There are 5 grievances on this issue involving load levelling. We have been complaining about this since November and no end is in sight. CPC: Ottawa is not sure if a load study is required. There is a conference call today and we should have an answer shortly. Domenic Carso will address in the next meeting.D. Carso
Parcel counts/Load study  
LCA/DRSCUPW: You deleted a FT and created PT LCA for Stn R. LCA's should be put together for a FT accomodation. We would like to combine so 1 person can come off the article 54 list. CPC: Julie will follow up and clarifyJ. Parent
 CPC: there is opportunity to do load level study. The parties will work together on this one.  
Depot 11 - Case Strips - 04-2011CUPW: Walk 2 and 34/43 are not done. Mgt there says it can't be done. CPC: Walk 2 is now completed. There is a manual configuration and an escalation process. They must go into the SCALA system.D. Gayle
 CPC: case strips have been ordered and hoefully done by next week.G.Ramlochan
 CUPW: CPC repeatedly told us at meetings that it has been done but it has not been done.  
  RMO Business: 
Departure Study - Don Mills/O/R - 07-2011CPC:Study is being done on Monday this week.  
Timing on Load, Sort, Rack Values (Don Mills/O/R) - 07-2011CPC: proceeding on May 14, 2012.  
Willowdale Depot 2 - Drive TimesCUPW: Observers are not allowed in the vehicle  
 CPC: There is a problem with allowing 3 in the vehicle. We will discuss with Glen to find a solutionD. Carso
 CUPW: 2 RMO in a vehicle while 1 is followed in a separate vehicle.  
Depot 11 - Departure time StudyCUPW: We need a study of departure times for depot 11. Drivers are complaining about having 70 bags for second runs. Drivers are being told to take their registers to the RPO if after 11.  
 CPC: If there is issue it needs to raised with the supervisors. The issue with RPO timing has to be addressed. The times can be re-adjusted if needed.D. Gayle
 CPC: Glen Ramlochan to setup a meeting with Glen Fillier to discuss.G. Ramlochan
Ajax and PickeringCUPW: discussed carding of items that does not fit in CMB.  
 CUPW: article 47.04 is violated. We are not getting an cooperation of production of documents. We will not beging the 15 days until all documents are received by the union.  
 CPC: We have provided the union with all the documents that are required to provide. Route activities are not required to provide. However, they were submitted to the station and PT but not to the union.D. Carso
Register Mail in Sequence MailCPC: this mail was mixed with regular mail. It will be corrected and placed at the beginning of the tray, separated by a card. Implemenation date has been set.J. Wineck
MDS Case-AjaxClosed 
Other issuesCUPW: 7 new points of calls were added for delivery but not on 038. Shortly after it was cut off, maybe due to construction.  
 CUPW: what happens to the time values after they are removed from the 038 when the houses are still is believed to be walk# 2. Glen and Ken Davidson will meet at Depot 11 on Friday to discuss.  
 CUPW: routes are not updated as quickly as it should be. WBC for example (walk#50) to sort 150 condo. The union is notifying mgt and see how long will it take to finalize the values of a walk.J.Wineck
 CUPW: with regard to the process of updating walks, the union is concern that no one has the answer and the union members have brought the issue up again and again.  
 CUPW: wants to know where the CMB scanning values are  
 CPC: it is embedded in the walk. Mgt to provide values.D. Carso
 CUPW: needs clarification on Bulk MailJ. Wineck
 CUPW: A fast track grievance out of Willowdale Depot 2 has been answered. It should have been answered within 5 days.  
C&D Unfinished Business  
4 Hour Health and Safety Module (DD) - 11-2010CPC: We are including DD training in the training for new hires and any PT training. Our position is this appendix specifically expired on January 31, 2011 but we are still trying to train as many as possible . Training is still ongoing.  
Normal Departure Time-Scarborough D.Dawn to respond 
Normal Departure Time-Scarborough Depot 11Glen to setup something  
Ford Transit Connects - 10-2010CPC: A supervisor is to review with the employee. There is a booklet and that is usually the end of it. There is no official training. Dawn Gayle will flip out the booklet. Mgrs will reviewD. Gayle
CLOSED Zone Managers
 CUPW: The concern is that not all are getting the training. It's not done in Ajax or Pickering  
Article 54 Issue - 12-2010CUPW: Employee was a group 2 and put into group 1. She wants to transfer back. Has no PPD's. PCR and OAC is willing to let her move. Mark, Jan
 CPC: Mark and Jan will followup with MikeMike D.
Early Starts - West Hill - 12-2010CUPW: The problem is not fixed. West Hill is the worst.  
CLOSEDCPC: We will address accordingly and with discipline if necessary. It appears the attempts on both sides have not managed to fix the issue with satisfaction.  
Training for New Hires - 01-2011CUPW: We don't select the on-street trainers. CPC: Updated list to be provided. They need updated trainers for the older ones that may be leaving. Will follow up with M. Walwyn from training. Stations have until April 5th to provide names to LDILRO
Annual Leave/Relief SplitCUPW: We are waiting for the final barchart reductions from A. Azzopardi. Once we have the final #'s then we will have to adjust the columns for possible re-bidding. CPC: Dawn Gayle to followup. Email received...Some stations still have investigative issues. Penny Comport will finalize for Alex A. shortly  
  P. Comport
 Status quo 
Safety Shoes - 03-2011CUPW: National policy. Requirement is a blue patch, not green. The National minutes say you will provide. CPC: The payment is being looked after. 3 grievances from Don Mills. We are working on it. Status Quo  
Ajax Health & Safety/Security - 03-2011CUPW: Need a punch code lock on back door. This door is continuously left open by the drivers. CPC: Dawn will follow up with Corp. Security for the final planD. Gayle
15.14 Overtime List - 03-2011  
 CUPW: Received lists from J. Wineck's area. You cannot have people declining forcebacks. There is also no lists from 280 Progress.CPC: Will B and 3 are the only ones that have forcebacks . Julie and Dawn will provide lists for 280 CPC: Glen has provided the list. Status QuoD. Gayle, J. Parent
Accident Investigations - 03-2011CUPW: Will continue to track and give you a report. There was memorandum signed. If there is no improvement we will go outside.  
WSIB Form 6 - 03-2011CUPW: We will bring any specific incidents to you  
Extra Hours/Crossing Sections/Relief - 04-2011CUPW: Issue is Group 1 OT in 280 progress. Relief should be in one section or the other. If you're covering a position in another station the the person would assume the opportunities of the person they're covering. If more than 10 days then you would add them to the list. CPC: In Scar Dep 4, it is offered to the sections first. Will confirm with the stations.CPC: Dawn has the list. R & R.D. Gayle
Violence in the Workplace Investigations - 04-2011CPC: The CIRT process is in place. We officially notify the LJOSH when this happens. We will get the CMS process. CUPW: There is ongoing discussion of what LJOSH involvement entails. We have concern that pro-active training is not in place.CUPW: Will LJOSH gets the CIRT minutes?LRO
Training Records on LFT-04-2011CUPW: We don't know how it's co-ordinated and we don't know who got the training. CPC: Will send email to Christine Ludlow Status QuoD. Gayle
P04 Training - ergo lift/pallet truck/mono - 04-2011CPC: Has been in works for some time. We did 3 in one year. CUPW: We would like records of who has been trained or not. Is there an official package? CPC: No official training has been recorded. Dawn and Debbie can look at video creation for enhanced training. There were talk tracks that spoke to every group on how to use. CUPW: Are these covered in delivery support. CPC: We don't know. Status QuoD. Gayle
  D. Beckner
Back doors at Ajax - 04-2011 CUPW: Flyers are dropped off from 10am to 3pm when no one is there CPC: G. Ramlochan and G. Pierce to followup. Status QuoG. Ramlochan
Depot 11 Splits - 04-2011New supt would work with Ken Davidson. Status QuoK. Davidson
Article 17 call backsCUPW: Stn C and Jim Wineck's area are the problem. CPC: meetins with setup with supv and supt.J. Paren
  K. Davidson
  J. Wineck
Redirects not readableCPC: It has been changed. If employee has seen this it should be raised with supervisor. It was also addressed at talk tracks. The supervisor or DRS clerk can check and followup to see if it can be adjusted or fixed. There is a looping issue sometimes with the mail. We will raise it with the quality team  
Barchart VettingCUPW: Ajax no barcharts since September being vetted.  
 CPC: D. Gayle to follow up. Dawn responded to Mike D. via email. There is no one trained to vet the barcharts at Pickering station. Requested to CUPW that they provide a name to do the vetting and if training is necessary we will do soCUPW
 CPC to arrange training date and CUPW to provide names  
Ajax/Pickering shuttle CUPW: There is a person taking mail from Pickering to Ajax on his way home. D. Darling is the employeeD. Gayle
ClosedCPC: D. Gayle will look into 
New WSIB/SAIR systemCUPW: Is the system in place? CPC: Information is now faxed to them. There is a new way of reporting. It should make the job easier for the supervisor. CUPW: We still have cases where members are not getting the notice of election forms. There is a new person there and they are inundated. CPC: It has been raised with Lorraine Sanderson. HRSDS had a backlog. They will now send the form to our office as well. We now get the form so there's a timeline. We will follow up with Lorraine Status QuoL. Sanderson
LJOSH Training in BellevilleCUPW: There were members of Scarborough Local sent to Belleville for LJOSH training last week. 2 in Ajax and 1 in Pickering. We would like to know who picked them and why weren't we notified. We choose the LJOSH rep from our side. This was unilaterally done by the employer. CPC: We have an obligation to have 9 meetings in the year mandated by HRSDC. We had to have someone else trained to ensure our obligation was met. Union should have been notified. The entire station was canvassed. We will need to have an alternate for that station trained and to participate in meetings Status Quo  
IDC Carts loading and unloadingIt is part of the LCA duties  
280 Progress dock positionsCUPW: There is a PO4 and LCA both working the dock. There is a lot of work for them and the supervisor is doing our work. You should convert the PO4 to an LCA. CPC: M. Crane will have to be re-accomodated. He owns a PO4 position here. Dawn and Julie will discuss making 2 LCA's instead of 1 PO4 and 1LCJ. Parent
 Parties to arrange consultation 
Time values to separate mailCUPW: LC's are separating mail out of CMB's. There is no time values for this and it's happening everywhere. They are also separating OS and flyers from raw mail. CPC: We will review and respondZone mgrs. D. Carso
Time values for textingCUPW: Are there time values for texting for any issue?? CPC: We will get response from Route measurementD. Carso
 CPC: Domenic to respond 
Denied WSIB claims marked as AWOLCUPW: There should be no loss of earnings in this scenario. We will get a list of names. Putting the employees as AWOL makes them work longer. CPC: This is a national process. Provide specifics and the appropriate mgr. will look at. Union to provide specific names and if unable to provide by next meeting, this matter is considered closed.  
PT officers with regards to meetingsCPC: We will review our internal processZone mgrs
Scheduling of UMM meetingsNext is May 9, 2012 @ 9:30am  
RLC doing edit booksCPC: If it's less than a week of coverage, no. If it is more than a month, then yes.  
Cameras at Ajax CUPW: There are cameras outside of the women's washroom being turned on tomorrow. CPC: camera is stationary. Photographs will be provided to mgt to verify it is not aiming to the washroom.D. Gayle
Night recovery leaveCUPW: Ajax- an employee has 5 days of TN for the whole of March Break. There is supposed to be a process to eliminate the accumalation of night recovery. CPC: There is a bidding process. Someone may have come into the station with an amount banked. status quo and Glen to Review.  
LJOSH CUPW: The Health and Safety Committee should be able to go to the PT facilities. We have no problem with various committees going to Toronto Stations. CPC: We will look into. CUPW: We are not getting minutes from all the stations. CPC: To followup with Committe members Status QuoZone mgrs
New Supervisors in WBC facilitiesCPC: They are just verifying addresses and prepping the station for sequencing and maintenance.  
Great West LifeCUPW: If a person is to come back to work why is GWL not involved. How can you send an injured worker for an IME. CPC: The process is not something we can change. It is a national issue  
 CUPW : to provide specific cases. Status Quo 
Richmond Hill Floor PlanCUPW: the LJOSH was not involved. Should have done it prior to implementation  
Weekly Tepm Assignment ListCUPW: the union used to get the list in the past. Would like a copy of the list.  
 CPC: LRO will speak to Paul Zimmerman for the list.LRO
Other Issues-round tableCUPW: sequenced mail are coming in columns and rows. This could potentially create a lot of sorting errrors.  
 it should be up and down, not left to right 
 CPC: LRO to speak to Dave Beardmore for review.LRO
 CUPW: mail room has been visited by LJOSH. What are the mail stops. Domenic to R&RD. Carso
 CUPW: is there an escalation level if employee is not happy with the findings of the Human Rights investigationD.Gayle
 CUPW: employees recently have been told that you must wear seatbelt while in Taxi.  
 CPC: we will reiterate at mini meetings that wearing a seatbelt is a law. D.Gayle
 CUPW: hazard report process is not followed properly. Report must be signed by supv, H&S officer and return it  
 back to employee within 24 hours. 
 The regional escalation meeting cancelled 
 CUPW: a document entitled "Injury on Duty" was distributed at YDC and escalated to National LR.  
 the union is concern that the same document must not be distributed elsewhwere and ensure it is removed  
 CUPW: there was a fire inside a SLB on April 11, 2012. the fire dept came and put out the fire with white  
 substance. When employee opens the box, white substance blown to ee face.  
 mgt should notify ee not to go near box with chemicals surrounding it.  
Retail(1) LJOSH Retail - Nobody in C&D provides the retail people with the safety minutes, they should be attached to the CC  
 list - Sue Ballantyne, Julie Parent and Peter Scott. Status Quo  
Temp in retail - owed 400 hoursMark and Mike will address. Sue Ballantyne will be involved. CUPW cannot tell who the person was backfilling.  
 Status quo 
LJOSH MinutesCUPW: The LJOSH minutes from retail are not being given to them. CPC: We will copy retail on the tour and the minutesJ. Wineck
 Status quo