Consultation Minutes
Canada Post Corporation (CPC)
Canadian Union Postal Workers (CUPW)
Held on September 1st, 2011
East C&D Monthly UMM

 CPC: J. Wineck, A. Chakaroun, S. Eng, G. Van Vlack
 CUPW: M. Duquette, K. Davison, C. Beth, E. Duschene, S. Vango, G. Fillier, J. Hartanu  
 RMO Business   
 Issue # CommentsAction by:
1Don Mills/Toronto 'O'/Toronto 'R' - 05-2010 CUPW: There is still an issue of the PT DRS. CPC: It was a PT position. CUPW: Since 2010, January, whoever was holding the position left. The position has never been filled despite requests to have it filled. This showed in the bid as 36 hours per week. CPC: The position was deleted prior to moving to Don Mills. CUPW: It was our understanding that there was a PT position in Toronto 'O' and a PT in Toronto 'R' and a FT in Don Mills. If there are two PT positions, CPC should be combining this to one FT position. You are currently accommodating a FT employee in this position. A. Chakaroun
   CPC - A. Chakaroun - PT should go to the employee Lorraine - PT DRS & PT LCA should equal a FT position.  
2Depot 11 - Edit Book - 11-2010 CPC: Edit book is up to date. During the labour disruption everything was caught up. We are encouraging employees now to bring issues forward to have the routes updated. There is one walk which wasn't updated. D. Myrvold and employee will correct this together when employee RTW. CUPW: Supervisor's not picking them up on Wednesdays as they are supposed to be doing G. Ramlochan to follow-up on that. G. Ramlochan
3Depot 11, Second Runs - 03-2011 CPC: The RPO is too small to accept items and is looking at relocating. There is a lot of pushback from the dealer due to space issues. The contract may be up in the near future. If there is extra time beyond the end time, the LC will be compensated. G. Ramlochan to look at how often the LC must go to the alternate RPO and volumes etc. CUPW: You will look at having to re-assess any routes that end at the RPO not accepting items. G. Ramlochan, D. Carso
   Jim will escalate to Glen and Dominic.  
4Depot 11 - Case Strips - 04-2011 CPC: If employees are having issues with their case strips, these issues need to be raised to their Team Leader. G. Ramlochan to ensure case strip issues are resolved. CUPW: Review at next UMM CUPW
   Jim will escalate to Glen once again.  
 New RMO Business:   
5Departure Study - Don Mills/O/R - 07-2011 CUPW: We require the departure time study for these depots under 48.02. CPC: We will commence this study the week of September 11, 2011. CUPW: You must ensure start times are enforced during this time. A. Chakaroun
6Timing on Load, Sort, Rack Values (Don Mills/O/R) - 07-2011 CUPW: We require a timing study done at these stations for the loading of the vehicles. We were only using an estimated time. Now that the restructure is in place, we need to look at the actual timing. CPC: A. Chakaroun to review with D. Carso for a study commencing the week of September 11, 2011 for a period of 2 weeks. A. Chakaroun to advise if any changes in the date. A. Chakaroun
7Changes to AjaxCUPW - Require more information, have restructure schedule issued by RMOs for Willowdale 3, B etc... getting modern post in November 2012 - are the buildings moving? CPC - There has been talk of Ajax being developed, looking at facilities, no specific plans as of yet. CUPW - Facilities to get sequenced mail in summer of next year - Technical Change Notice still needs to be done.  
 C&D Unfinished Business  
84 Hour Health and Safety Module (DD) - 11-2010CPC: L. Budhoo to provide updated list to CUPW by next Friday. We have not scheduled any DD training year-to-date. M. Walwyn has attempted communication with the REO (Regional Education Officer for CUPW) and will be speaking with the individual CUPW Facilitators next week and setting up the schedule for training the remaining CUPW members. We will be doing a similar setup as we did last year - a 1 day session at three locations (1075 Queen, 280 Progress and WBC; and 4 hours of Appendix DD and 4 hours of Appendix HH). CUPW: This was supposed to be done within 3 years of the signing of the collective agreement. Ensure employees transferring in from outside delivery area also receive DD training. (Group 1 v. Group 2 training). The 8 hour training for H&S a 4 hour training from HR has been taken out of onboarding for new employees.LDI
9Temps Working/Not Working/Stouffville - 05-2010CUPW: Grievance has been filed - this issue to come off of the minutes.M. Duquette
10Staffing, Insufficient Relief - 02-2010CPC: Recommendations have been sent up for approval on positions in Group 1. J. Dimeo to R&R. CUPW: If relief positions aren't staffed, we should be grieving this and bringing this back in front of an Arbitrator. Most of the vacancies from the 13.26 bid are relief which are not filled. If the positions are deleted, CUPW will be grieving this as we do not believe there is sufficient relief. The Toronto 'R' bid is ongoing and any problems with the relief for sick and other should be resolved. CPC: The temp lists are being staffed but there are many promotions right now and we are losing temps as fast as we are hiring new temps. CUPW: Hold over.J. Dimeo
  To come off of the minutes. 
11Unionville OT - 03-2010CUPW: Time limits have been held on this issue. K. Davidson to meet with A. Chakaroun.K. Davidson
12Regional Safety Committee - 08-2010"CPC: Any items that are not closed locally up to the Director level will be going to a Regional Escalation Process for resolution by the RGM and Union participation within 90 days of the issue being raised. CPC Management will be discussing with CUPW to arrange dates / times and other details on this process in the near future.
"J. Caswell
  As per Jim there have been no updates from Jeff Caswell or Jan Mullet as of yet has been discussed with CUPW.  
13Departure Time, Scarborough D, 48.02 - 08-2010CPC: New departure time study will be conducted and will commence on October 16, 2011.A. Chakaroun
  Status Quo 
14Departure Time, Depot 11, 48.02 - 08-2010CPC: CPC will be redoing the departure time study commencing the week of September 25, 2011.G. Ramlochan
  Status Quo 
15Ajax Start Times - 09-2010CPC: G. Ramlochan to get date from PCR for implemenation (for SAP changes) and will meet with staff to communicate change. As soon as PCR can accommodate request, hours will be changed.G. Ramlochan
16Walk Splits - 1/3's, Depot 4 - 09-2010CPC: We will be making these adjustments. CUPW: K. Davidson will review to ensure correct.K. Davidson
  Ken Davidson was to review - off of the minutes.  
17Ford Transit Connects - 10-2010CUPW: Were the training packages shared with LJOSH? Was the LJOSH involved in the implementation of the training? Who has been trained (list to be provided). All locations must be trained. Joe Maher to provide listZone Managers
  list of who was trained as everyone needs it, the relief in particular. CPC - Will speak with Joe Maher, leave on the minutes for now.  
18Order Backs - 11-2010 - ClosedCPC: Volunteers and employees being ordered back all pick together by seniority.  
19Article 54 Issue - 12-2010CUPW: ee trying to transfer back to group 2 from group 1. PCR allowing this due to no PPDs, but ops saying no. No grievance in place. CPC: LR to respond to M. Duquette - Jan was working on this.L. Aitchison
20Early Starts - West Hill - 12-2010CPC: This has been communicated to Team Leaders. Team Leaders will communicate this with employees.Team Leaders
21Willowdale 3 - 01-2011CUPW: Through the 54 process we have freed up the position so it is no longer being used as a 54 position and not posted in the monthly bid. CPC: Jim to advise if position is going up for monthly bid.J. Wineck
  Off of list. 
22Scarborough Depot 11 Keys -01-2011CPC: Audit was completed and ongoing audits will take place.G. Ramlochan
  CUPW - This is still a problem. CPC - Jim will advise Glen that this is still an issue and needs addressing.  
23Manulife Payments for AMIs -01-2011CUPW: This is still a problem, Manulife authorizes payments to doctors and CPC is not paying the doctors.L. Sanderson
  CPC - Jim will speak with Lorraine Sanderson.  
24Training for New Hires - 01-2011CUPW: Who is training the new hires? We would like the LDI to provide a list of train the trainers to the stations. CPC: We are currently reviewing our list of peer trainers. We will have an updated list by August 15th, which M. Walwyn will share. We will be conducting refresher sessions for all peer trainers - especially with the Postal Transformation changes in mind. CUPW: We may be able to help you if you have insufficient trainers in a certain depot - Status QuoLDI
25Annual Leave - 03-2011CUPW: The new annual leave schedule will be implemented soon. You will need to review the annual leave relief and will have to conduct bidding within the station of the relief to determine who will want to become an annual relief. If there are no volunteers, you would go to the junior relief. This will be dependent on your columns for annual leave. CPC: Training is required in many areas and we will be working on a lot of these issues in the near future. Stations are to be canvassed to see if relief has been adjusted up/down. CUPW: Training may be required for new relief coming into the stationP. Zimmerman
  CPC - PC&R was to R&R, Jim will follow-up with Paul Zimmerman.  
26Safety Shoes - 03-2011CUPW: National CPC has agreed that any employees who work on or around ergo lifts or pallet jacks are to be provided with safety footwear. There is a National agreement on this. They must be blue patch, not green patch. CPC: We will keep the shoe caps on hand in case of emergency. J. Caswell to R&R and check if National Policy has been developed. Status QuoJ. Caswell, J. Mullet
27Ajax Handing out Mail - 03-2011CUPW: An issue arose at pre-arb (grievance #602-07-04046) regarding mail being handed out after hours. There is no afternoon Group 1 staff. This was being handed out by APOC and Group 2 when customers come after hours. We believe this is CUPW work and want this position staffed. There is also a grievance in the system that the PT LCA should be changed to FT. If this happened, we would not be opposed to having the LCA hand out the mail. CPC: Status QuoL. Aitchison
28Ajax Health & Safety Issue - 03-2011CUPW: Need a punch code lock on back door. This door is continuously left open by the driver. Someone was in last week to deal with the flashing repairs. CPC: We will be going swipe card access at this facility, we have decided to not use a punch code lock. Glen will advise Mike on implementation date. Will address driver leaving door open.G. Ramlochan
  CPC - Jim will have Glen address this issue, should only be a postal clerk in the building may need to look at the swipe card system.  
29Vehicle Mechanic - 03-2011CUPW: The vehicle mechanic retired. Has this employee been replaced? Off the list.D. Paterson
3015.14 Overtime List - 03-2011CUPW: We would like to see copies of the 15.14 lists for all stations. CPC: Send to Mike by Aug. 5Zone Managers
  CPC - Jim will provide. 
31Accident Investigations - 03-2011CUPW: Currently reviewing the past 6 months of IODs. A report will be sent in the next couple weeks reviewing the numbers. CPC is at a 65% failure rate. Will submit 200-300 grievances. CUPW received direction from HRSDC. CPC: It is important to CPC to follow all practices.Zone Managers
32WSIB Form 6 - 03-2011CUPW: No employee is required to fill this out and hand it in as a form for claim for WSIB. CPC: Clarification has been provided by N. Sommers. Zone Manager's to re-communicate this.  
33Extra Hours/Crossing Sections/Relief - 04-2011CUPW: When a relief crosses sections in the same installations, which overtime opportunities are they entitled to? The one where they have moved to for the assignment, or their substantive? What is the current practice? This is group 1 relief.L. Aitchison
34Relay Bags, Polyflutes and New LFT - 04-2011CPC: There was a shortage of equipment, but there is still a requirement for relay bags. J. Mullet
35Violence in the Workplace Investigations - 04-2011CUPW: Feb. 10, 2011 letter from CPC to CUPW re: VIWP (The letter was from National CUPW responding to section 120 of the labour code). CMS has been revised to include that CPC will share VIWP issues with LJOSH. CUPW wants a copy of the CMS. CPC: CPC to advise how this information is transferred to the LJOSH. Ensure letter is sent to all committees. Hold over to next UMM to ensure VIWP issues are communicated.Zone Managers
36Email from D. Gayle - 04-2011CUPW: Don't believe that the employee in the DRS position can perform the LCA duties. By changing the hours, you may potentially have no position that this employee can move to to perform work. Add someone who is 54 to add LCA duties to Malvern DRS. CPC: A. Chakaroun to R&RA. Chakaroun
  AC - will check amount of time for DRS/LCA  
37Training Records -04-2011CUPW: J. Mahar cannot pull off lists of training records for employees for LFT training. M. Walwyn to respond. CPC: These reports must be requested through LDI Manager.M. Walwyn, LDI
38CPC Policies - 04-2011CUPW: Is there a policy on Supervisors texting employees to see if they want OT. CPC: Will commincate procedure to Team LeadersZone Managers
39Ajax Site Plans - 04-2011CUPW: Site plans are being drawn up. Is a move taking place/when? LJOSH requires 24 hours notice for project notification consultations. This is pertaining to the site plans. CPC: Ajax will be expanded. Timelines are being reviewed. No plans are finalized. CUPW: Was advised construction is starting in September. CPC: Likely not until next summer.  
  CUPW - Need 29b Notice on what is happening in Ajax Building - Needs to be escalated to Laura  
40P04 Training - ergo lift/pallet truck/mono - 04-2011CUPW: Do they receive training on this? CPC: No formal training is delivered from the LDI. Usually it is a combination of management and union or H&S officer. A. Chakaroun will reviewA. Chakaroun
  AC - Will schedule training - LDI should have the training records.  
41Back doors at Ajax - 04-2011 CUPW: Flyers are dropped off from 10am to 3pm when no one is there CPC: G. Ramlochan to R&RG. Ramlochan
42Depot 11 Splits - 04-2011CUPW: D. Myrvold set up the splits by tie outs. They wont all be in the same place. Want someone to sit down and review this. CPC: G. Ramlochan and K. Davidson to review and identify issuesG. Ramlochan, K. Davidson
43New hires - 04-2011CUPW: New hires are not receiving DD and HH training.  
 C&D New Business:  
44Working in Lunch Rooms - 05-2011CUPW: There was an HRSDC directive that work should not be taking place in lunch rooms. This is happening at Willowdale stations and Don Mills. CPC: Zone Managers will ensure no work being performed in lunch rooms. This is still continuing.  
45Priority Position Designation - 05-2011CUPW: The DRS does not have to be covered? (ee on a/l) It is not happeneing at 280 Progress. Employees have been bumped from other positions. This started on July 18, 2011.A. Chakaroun
  Markham not getting covered, RTS mail being sent to Depot 11 - AC to follow-up.  
46Back Pay - 07-2011CUPW: Legislation is in place for the raise. When will back pay be received. LR
  To be going in on September 29th as per E-communication.  
47Overtime Policy - 07-2011CUPW: Since we have been back to work, LCs have been instructed to bring back mail to the station. CPC: Mail is being delivered and 15.08 is being reviewed on a case by case basis. This is not a policy, it is our Corporate position.  
48Sick Pay - 07-2011LR to R&R with Mike. (strike, lockout and now)  
49Bar Charts - 07-2011CUPW: Received bar charts since RTW. Willowdale seemed to work a couple of days longer than the local (14th and 15th) and Agincourt didn't. There are anomolies in the bar charts. Days on lockout or strike were not staffed, but working days in the year were not adjusted to account for this. Will the working days in the year be adjusted for bar chart purposes? Bar charts in unionville haven't been done in several months. CPC: Has been discussed with Superintendent and will be corrected.LR to R&R
50Monthly Bids - 07-2011LR to R&R with National  
51IDC Testing with LJOSH - 07-2011CUPW: As per national notice, some stations in the local will receive IDC carts, as well as the YDC in November 2011. This must be brought on site and LJOSH will have to discuss. Employees will all have to be trained. CPC: The training is JIT training. CUPW: If pickering is receiving IDCs in November, then the docks won't be able to receive them. Have floor plans been redone for facilities to accept the IDCs. - Laura to follow-up.  
52Maternity Leave Top Up - 07-2011CUPW: Will provide names and stations of those with top up removed - List has still not been provided.  
53Scanning Errors - 07-2011CUPW: Advised there is zero tolerance on scanning errors. What does this mean? CPC: If there was a scanning exception an informal or formal discussion may take place to determine the root cause. After, any subsequent errors will be monitored for non-compliance. G. Ramlochan to look at schedule for receiving new PDTs  
  CPC - Announcment will go intonweekly talks - nobody is being disciplined for this.  
54Bereavement LeaveCPC: Is this paid or not and is it grieved or not - Off the list.  
55Contractors at Ajax CUPW: Someone came to do bug termination during the night. No notice was given prior to them show up. CPC: Will review with BLJC - Off the list.G. Ramlochan
56Volume CountCUPW: When is the volume count conducted at Ajax - we heard April 16, 2011  
57H&S Mini-MeetingsCUPW: Want signature copies of mini-meetings for H&S mini-meetings. CPC: We will not be providing copies of the signed sheets.  
58New Business(1) Management not showing up at WSIB meetings - 1 incident where an employee came all the way from Bowmanville.  
  This results in delays of up to months. 
  AC - Nicole Summers was not aware. 
59 (2) Article 17 - problem with call-backs and splits  
  Ken Davidson to write down the proper procedure and Jim Wineck will review.  
60 (3) Annual Leave - requires a separate set of consultations to discuss AL which has been displaced by the work  
  disruption. Need to add additional columns for the displaced leave, the longer that this drags on the more columns which  
  will be required. MD - have to look at the variance - lowest AL at that time.  
  Laura to respond - PC&R should provide all of this.  
61 (4) Redirects printed off of the machines are unreadable - what are the employees supposed to do?  
  Also getting redirect cards with no apartment numbers on them - there are problems with RPOs as well.  
  AC - Superintendents are to be notified and then SCLPP is to be notified - there should no "killing" it.  
  Problems with the RPOs are being addressed through the Retail channel.  
62Roundtable(1) - Ken Davidson - No departure until 09:45 - should be priority mail - then holding drivers back.  
  CPC - If waiting on letter mail they will be held back - this needs to be addressed through G. Ramlochan.  
63 (2) Ajax - Letter Carriers and RSMCs going in before 05:00 - should be nobody going in that early with the exception  
  of postal clerks and LCAs. 
64 (3) E. Duschene - need leg extensions for cases how long will this take - walk 40 Depot 11 - causing H&S issues.  
  AC - will follow-up. 
65 (4) C. Beth - Issues around getting supplies for DRS/RTS in Ajax - site specific.  
  CPC - G. Ramlochan to follow-up. 
66 (B) Bar Charts - issues with them in some stations with them being vetted  
  AC - will speak with the Superintendents. 
67 © New position in Pickering - shuttle between Ajax and Pickering, employee with right-hand drive, require time values  
  for that 
  Glen Ramlochan to follow-up. 
68 (5) J. Hartanu - Supervisors are handing Form 6 out to employees (Ajax, Pickering, Unionville, Don Mills) - form 6 is  
  rebuttal to form 7 that is usually sent out through WSIB, not a requirement to start a claim  
  Require clarification from Nicole Summers to the Managers that this is not mandatory.  
69 (B) 3 claims where HRSDC has requested from 7s from CPC and 3 times no response - not being to the employees  
  within the 72 hour requirement which delays the claims.IA log and form 7 generated together - HRSCD send the forms  
  to WSIB 
  New system goes directly to HRSDC on Monday.  
70 YDC fire yesterday - no parcle delivery - nobody notified the - shredder was the source of the fire, building was evacuated  
  CUPW will escalate nationally. 
71Retail(1) LJOSH Retail - Nobody in C&D provides the retail people with the safety minutes, they should be attached to the CC  
  list - Sue Ballantyne, Julie Parent and Peter Scott.  
72 (2) Temps in retail - at consultation admitted that they owed 400+ hours.  
73 (3) Long term absence, back-fill brought in temp for spousal relocation - as a result 2 PT PO4s in  
  Stouffville. 39.07 Stouffville.