2010-02-11 - EAST MONTHLY UNION MANAGEMENT MEETING URBAN AND RSMC

MINUTES OF CONSULTATION
BETWEEN
GTA-DELIVERY-TORONTO EAST
AND
CUPW-SCARBOROUGH LOCAL

FEBRUARY 11, 2010

CPC CUPW
R. Carroll M. Duquette
S. Edwards G. Pratt
S. Ballintine G. Tomaskowski
J. Smith C. Beth
D. Gayle K. Davidson
C. Samonite E. Deschene
L. Waine  

RMO ISSUES:

Meal on route

Routes 3 and 10 identified, payment to be made for June to November, 2009. D. Driscoll to issue B3. Union requested K. Davidson to be made aware of payment amount and when occurring.

WALKS 15 & 16-Pickering

Issue is resolved, another meeting between parties to occur. Two routes are structured to return to station, if product to go to RPO it will be next day.

SORT FOR-PICKERING

C&D Support to assess in March, 2010.

CMVI

Management advised that this is captured in VALUS, could not state how provided. The union stated that they received one week which reflects entire information for the year from D. Thurston. C&D Support to follow up on providing regularly.

WALK 645-WEST HILL

Issue is being addressed with walk holder; issue involved reconciling CMS document with total POC.

The union is requesting that the 075 report be posted in each facility when received or changes occur. Management to review with R. Carroll.

280 PROGRESS PARKING PLAN

Insert info

BI MONTHLY MEETINGS

C&D Support to discuss with union process to address concerns.

WILLOWDALE D 3-WALK 35

Management stated that a discrepancy exists in the over assessment and are addressing in SAP. The union stated that a new building had been added with 134 new POC in November 2009, assessed at 601 minutes, should be 635 minutes.

Management to review and respond.

SCARBOROUGH D RESTRUCTURE OBJECTION

B. Mastinsek responded to M. Duquette in a letter dated February 3, 2010. The union voiced their disagreement, in their opinion the only determination of a safe drop occurs during the structure/count phase, the POC must be delivered to determine if safe drop permissible. This can not be determined from an office. Also involves distance from mail receptacle to door, may involve difference in feet. This can only be addressed now, not after the restructure. Management had indicated that they had counted items both ways, will file grievance if required, if union agrees with count issue is resolved; it is not believed that a large value exists.

Management will forward concerns to C&D Support for response, any timeliness issues are waived during this review.

The union raised concern with the count process, oversize and lettermail separated so as counters can easily count, C&D Support may be saving monies by separating, however, is causing concerns for carriers.

Issue will be forwarded to C&D Support for reply.

SCAR D & DEPOT 11 BIDDING RIGHTS

Management and the union agreed that a disclaimer is to be reflected for postings reflecting that those not present would not have first round bidding rights.

VOLUME COUNT

Volume count for Will D 2 to commence May 10, 2010. Will D 3, Toronto O and Don Mills to commence April 12, 2010.

C&D UNFINISHED BUSINESS

4 HR DD

J. Wineck to provide update.

AJAX PT TO FT LCA

Management stated that extension of hours not occurring presently. The union state that a grievance referred to arbitration had been held in abeyance for an extended period to allow resolution will provide copy of submission for review, if no resolution will proceed to arbitration.

STAFFING LETTERS

The union stated that their national has advised that this is a local issue, two letters to be sent one with pertinent information union requires the other to the employee without this information. The union will send the December email reflecting this to management for review.

UNIONVILLE OT LISTS

J. Coe had sent via email a letter responding to issues, highlights to be reflected in minutes. In this email it reflects that prior to December 19, 2008 a rotating list to cover emergency issues was utilized. The list would continue from where left off. After discussion and issues raised by K. Davidson process changed. From December 2008 to March 9, 2009 opportunities continued by equal opportunity. From this point on the union submitted monthly grievances claiming violations. It is believed that the union changed their position on the proper application of these lists. A subsequent meeting was held by the parties and a process agreed upon. It was the position of management that violations did not occur.

The issue will require addressing by M. Duquette and L. Waine for resolution either by agreement or before a third party.

13:26 BID RESULTS

MIP results were outstanding, since has been addressed and resolved, results sent to union.

In other locations an issue involving posting of assignments and relief positions is contradictory. The union has raised the issue of insufficient relief for columns offered.

The union inquired if some positions would be staffed.

Management stated that the position identified was not being deleted, awaiting staffing approval. Management stated that review and reallocation of relief may be required to address concerns. This has occurred, results provided union.

COMPULSORY OT LISTS

The union raised concerns with the Don Mills list, it is not reflected where the lists commence, and some employees ordered twice, assignments must respect seniority for those who accept or are assigned OT. Additionally compulsory OT to be limited to a quarter.

Management to address, selection to occur for those accepting and assigned, compulsory OT limited to a quarter, D. Gayle and K. Davidson to review.

LJOSH COMMITTEE TRAINING

Management has received names of member requiring training and training sessions are being arranged.

FT DRS & ADDITIONAL RELIEF, SCAR F

New position number for DRS obtained, issue resolved. Relief positions issue resolved.

VOP SUSPENSION

Issue involved an employee who due to loss of VOP was assigned on interim period an assignment not requiring use of a VOP and a relief employee removed from their assignment. A subsequent assignment in the employee’s original station has become available, should be resolved.

STAFFING

A number of discrepancies were raised by the union involving insufficient relief for identified columns of vacation leave and numbers provided at two separate consultations involving RLC position and vacation coverage. This issue has been addressed and forwarded to union. Issue should be resolved.

BAR CHARTS

The union raised concerns in relation to bar chart information not being completed or forwarded to union as required. In some instances have received from A. Azzarpardi, not station, some instances vetting is not occurring, in some instances information not reviewed or completed for several months.

Management stated that the required information is to be provided within the next two weeks. The union stated that this may require coverage of portions of the Vetters route.

29:03 (b) NOTICE

Management stated that as information is known it will be forwarded.

PARKING-WBC

The union stated that the three parking spaces where snow was piled still remains, it is ice now, a shortage of spaces are available as is, wish removed, contract should allow for this removal as compared to ploughing. Management to advise BLJC.

RTS MAILS NOT BEING PRIOCESSED @ 280 PROGRESS

The union raised concerns with the large amount of RTS mails not being processed; this includes 280, Ajax and WBC. Some mails not processed fro m Xmas. Management stated that steps to address are being reviewed, may involve a temporary afternoon shift to address to allow use of terminal. The union will be advised prior to this occurring.

C&D NEW BUSINESS

BAR CHARTS

The union stated that they have not received the yearly figures.

PC&R to provide, C. Samonite to follow up. Concerns were raised that cannot post assignments as changes and agreements in consultation have not been resolved.

Issue to be addressed with R. Carroll to resolve.

UNIONVILLE BID RESULTS NOT RECEIVED

The union stated that they have not received results, i9ssues involving improper bidding on first round, PT bid incorrect, article 54 assignments and incumbents at tissue, monthly bidding exercise can not be commenced until resolved, shortage of staff exists presently. Issue requires immediate resolution to allow for posting of assignment in monthly bid.

WEST HILL-YDC Mails TO RPOs

The union raised issue with mails being carded to two different outlets, apparently depending on which side of the street West Hill and YDC will treat as a boundary and card to the RPOS.

Issue will be addressed with retail; they will identify and advise both West Hill and YDC.

THEFT KEYS-EMPLOYEE ASSAULTED-ADVISING EMPLOYEES

The union was concerned that employees were not advised and reminded of procedure too follow as there are some who are stealing keys from sites/employees on the street, in the case in Ajax an employee was assaulted in order to steal their keys. The issue was not raised immediately arising in an H&S meeting.

Management advised that posting is occurring in all sites today, mini meetings to occur, it is admitted that proper protocol was not followed at the time in Ajax and is being addressed to ensure it does not recur.

The union stated that they had been advised that the employee assaulted had their case moved after the assault. This has been investigated, the case was moved, however at request as additional floor space had become available, employee does not wish case moved back.

SENIOR MANAGENEBNT STATION VISITS

The union raised an issue with firstly not being aware if these visits and the information being transmitted, namely that future staffing levels will not result in layoffs or displacement of employees. Displacement is inevitable.

Management stated that there will be visits of senior management representatives, notice only occurs at station level with little notice, however will address issues discussed with national employer. Future plans are not known at this time, any changes are subject respecting c/a provisions.

WSIB-MASTERY NET

The union raised issue with injured employees taking computer based training, concerns of testing and training under article 40. The union inquired whether this has been discussed nationally. Management will address, however, training and knowledge building is the intent to reduce/eliminate future injuries. Employees talking this training are issued a certificate of passing. Will follow up to determine if will be placed on personal file. The intent is to increase knowledge and awareness. Employees are required to take this training.

NEW NATIONAL DEPOT SYSTEM

Management explained that this is similar to the recent exercise at 280 Progress whereby supervisors duties and responsibilities keying on awareness and dialogue with employees for concerns and improvements. Safety issues are cascaded to LJOSH members.

VACATION SUPERIMPOSED VACATION LEAVE MOVED INTO EXISTING VAANT BLOCKS

Management confirmed that super imposed vacation leave remains outside the block and will ensure that not placed inside vacant blocks.

CONSUMERS CHOICE HH DELIVERY

Management confirmed that consumers Choice direction must be reflected n the customer’s box, have taken steps to reinforce through Communications, red dot on case insufficient. The union raised issue with an employee who had a letter placed on their personal file that they were unaware of. D. Gayle to investigate, employee name, M. Hannesbury.

HRSDC REPORT

The union requested their copy, to be completed in March.

Management stated that this is to occur monthly, union requesting posting on H&S bulletin board.

REPLACEMENT STEP VANS

The union stated that any surpluses are being requested by MLC.

LIEU DAY-RPA NOT ENTITLED

L. Waine to advise manager, manger to address with HR Access.

DD TRIANING IN TORONTO

The union raised issue with an employee being sent to Toronto for training, management stating that no classes scheduled in Scarborough near future, therefore training to be conducted in Toronto.

DELETION OF POSITION IN AJAX

Management confirmed that no action has been actioned in this regard, position is a relief, and union stating is required for relief purposes.

HH DELIVERY FLAG/COLOURS

The union raised concern with some employees being “color blind”, would assist if number identified as well. Management stated that there is a tab on control board that may assist, will review.

RETAIL UNFINISHED BUSINESS

Management state that in the first half of the year LH training will occur, back up LH to be included, each station has an identified back up LH. However training refresher may be required. Retail management to provide names to PC&R and union.

DON MILLS RETAIL LOCATION

A new location has not been determined to date. Station R to be moved into Don Mills, employees are aware.

DON MILLS VAATION SELECTION ISSUE

Issue of employee who selected in vacation in first round being permitted to drop. First and second round posting results not provided union. Retail to address with L. Batista and PC&R.

There is a concern with insufficient columns for employee allowance of leave. Retail to address with C. Giles and P. Scott.

WBC FIRE EXTINGUSIHER

The union stated that there was no extinguisher in retail area. S. Ballintine to address with BLJC and advise LJOSH.

NEW BUSINESS

STAMP SHOW

The union raised concerns with not being involved or consulted, seniority not respected, only employees at MIP offered, management advising that in one instance an employee was offered without consideration of seniority from Don Mills. Union requests consultation occur in future.

Management stated that they were unaware of need to consult, previous years utilized this staff, will ensure consultation in future.

13:26 BID RESULTS-MIP

Results have been provided subsequent to meeting.

RMSC CONSULTATION

UNFINISHED BUSINESS

MAPLE ANNUAL LJOSH REPORT

Completed and sent to union subsequent to meeting.

STOUFFVILLE-RICH HILL RPO CLEARANCES

Issue remains at national level.

The union raised an issue with clearances on Yonge St. clearance on a Saturday involves one side of street only, on Monday the RSMC had to make two trips. Management to review.

MAPLE SS 4

L. Waine to follow up with B. Pricop as to action to address.

WBC NEW ROUTE

The union expressed concern that a new route has altered routes agreed by the parties that now sees three different routes passing each other on the same street. This seems impractical.

R. Carroll to address.

SALARY ADJUSTMENT SHEETS

Union requested that S. Valla come to next meeting to address issue.

EDIT BOOK

R. Carroll to confirm if Edit book will apply to RSMC.

NEW BUSINESS

The union raised concern with RSMC on a work hardening plan, working 4 hours however accomplishing less work than this, the relief receives 4 hours pay to perform 7 hours of work.WSIB should pay worker direct, voucher for employee covering workload.

Issue to be addressed with N. Somers.

GEO ROUTES

The union inquired at what point are routes frozen when GEO exercise to be conducted, in Unionville the growth is ongoing, potentially 50% of route can change triggering changes. In one instance route SS9 with 523 POC had 185 residential POC added. Before GEO addresses another 100 to 200 could be added. Choices should be extended the employee; will payment occur temporarily through adhoc payments?

L. Waine to raise for response.

UNIONVILLE

GEO exercise is not expected until October 2010, meanwhile adding POC that result in routes being over 9 hours, this is not permissible. This cannot be considered as an interim measure, employees deserved to be paid via adhoc, constant growth is occurring, in cases of OCR coverage the workday could be 11 hours. Routes should be split now, growth continues.

S. Edwards to address.

SS6

The union raised an issue where a RSMC is required to deliver excessive heavy boxes to a customer that is serviced by a 5 ton vehicle. This is resulting in overloading of their vehicle, numerous trips and offloading on a high dock. The customer is a credit card supplier. Management at Unionville is aware of the customer name. RSMC are not compensated for this as it is considered a direct.

S. Edwards to address.

ANNUAL INSPECTION

The union stated that Rich Hill, Maple, Ajax and WBC have not been updated. In Ajax, one route SS9 has not been updated from November 2008, keep being advised that a supervisor is addressing. POC and PCI values for one year at issue. Wish S. Valla to address.

D. Gayle to review.

MAPLE BASE BOARD HEATERS

The union raised an issue whereby one side of the building was being hated by 6 base board heaters place on the floor, the furnace inoperative since October 2008.

Baseboard heaters have been removed, BLJC requested to address.

AJAX CASE LOCATIONS

The union raised an issue of employee’s cases being located in a manner that may have human rights implications. This has been reviewed and untrue, placement of cases agreeable with employees.