2007-11-29 - MONTHLY UNION MANAGEMENT CONSULTATION - URBAN

MINUTES OF MONTHLY CONSULTATION
BETWEEN
GTA-DELIVERY-TORONTO EAST
AND
CUPW-SCARBOROUGH LOCAL
NOVEMBER 29, 2007

CPC CUPW
J. Hill M. Duquette
S. Simpson K. Davidson
J. Wineck L. Charles
R. Carroll G. Tomaszewski
K. Burtt E. Sigouin
J. Wellsbury
C. Samonite
L. Waine

OLD BUSINESS

AIR TESTING DON MILLS, AJAX, 280 PROGRESS 7 DEPOT 11

Ajax

Management stated that no employees have any issues with the air; additionally we are unable to locate any findings for Ajax. The union stated that they were curious why no one would have a copy of findings.

Don Mills

Management stated that review revealed that the Pichon report was provided the union some time ago; however, we do not have a copy presently. This report was as a result of testing in 2006 involving Don Mills, Depot 11 and 280 Progress. The union stated that several employees have complained of the cold. Management stated that the HVAC is scheduled to be updated; presently issues are addressed through service calls. The service contractor has been responding as called. Balancing of temperature is difficult given the age of unit and size of facility.

Depot 11

Management stated that testing was conducted, the union complaining that the unit was not balanced.

The union stated that @ Depot 11 there appears to be mold growing in the basement. Management stated they would investigate issue.

280 Progress

Management stated that when renovations are completed @ 280 Progress testing can be conducted. The union stated that earlier tests did not include air quality, management stating that upon completion of construction, the dust will be cleaned and testing conducted at that point.

The union requested that air circulation testing be conducted; management stating that air circulation was conducted in April of 2007. Fans are a perception, however will request again.

WILLOWDALE DEPOT 2

Management stated that it was their understanding that in lieu of a Plan A structure ten or eleven article 50s were to be conducted. After the manager’s absence it was learned that additional article 50s were to be included. It is understood that employees may request an article 50, however that is separate than this. The minutes do not reflect any additional article 50s to be conducted. The local management and T. Parkes agree that there are two routes that should be reviewed; however, the others may not require addressing. In those cases it is proposed to conduct a pre-article 50 to determine if required.

The union has an issue with this; it is their understanding that the results of the first reviews would determine the need for more. The union stated that they would review their notes and advise.

L. Waine was to check of a MOA was entered into; review reveals that there is no MOA.

The union stated that there may be an alternative, T. Parkes and C&D Support should address and resolve.

RLC’S WORKING IN STATIONS

The union stated that postal unit F still reflects a split as sortation, Unionville splits are improper, only those with high sortation that were addressed are in agreement for a sort split.

Management stated that Unionville was updated; discussion occurred with several routes where the inside duties represent in some cases one to two portions of a split, this was discussed with K. Davidson. Sort splits were discussed with the local union representative.

The union stated that the local union representative was involved; however, this did not apply to all routes. The union’s position that sort can not be a split; every postal unit is configured this way with the exception of depot 11.

Management stated that in most situations the employees will decide amongst themselves how to split the route, which may involve one doing the sort.

The union (K. Davidson) stated that he personally would go to each station and verify their system, then advise of his results.

The union stated that in cases of priority assignments, a relief should be removed from their assignment to perform the route, their route to be covered under article 17. Management stated that this is not always possible given 04:00 hour starts.

WSIB-PRODUCTION BONUSES

K. Davidson provided three names to R. Carroll for review and discussion. Management is advised that since the employer pays an employee full wages, more than the WSIB 85% that this exceeds the amount including production bonuses when taken over a four week period.

The union stated that the form 7 reflects the position number which may not be an accurate reflection of the bonus, in some cases there is no information as the injury may commence as a no time lost injury progressing to lost time and the bonus field may not reflect accurate information. Over assessment and UAD figures may be inaccurate, issue may be with SAP.

Management stated that a clearer definition is required.

INCREASED NUMBER OF COMPRESSED HH

Management stated that new procedures and system changes are expected early next year. Upon receipt mailings do not need to be compressed, this applies only to time sensitive mailings.

The route @ WBC previously mentioned in last month’s minutes was identified and is being corrected. It is a RSMC route.

UAD SPLITS-MUNICIPAL BOUNDARIES

UADs are sold as requested by the mailer. It is known that federal boundaries are reflected; however there may be an issue with provincial boundaries, there is a need to address.

280 PROGRESS AVENUE

The union stated that they were not advised recently of asbestos removal, the day of is unsatisfactory, management stated that communication did occur.

Discussion occurred in relation to the placement of the information boards, including that of the article 13 posting and union bulletin boards. The union stated that if centralized values may be impacted, at a minimum, the next structuring exercise.

WEST HILL LCA POSTION

B. Boyd was the successful applicant, Depot 4 assignment not posted in the November bid, will be in next posting.

MALVERN-APP AA PROJECT

Vacancies remaining in Malvern to be offered to employees in East Delivery, their resulting route to be offered within station, the temporary vacancy to be staffed under article 17:06.

ARTICLE 54:01 (e)

M. Duquette and L. Waine to address separately.

HEALTH & SAFETY, CLEATS

The union claims that a fourth pair of cleats exist, these being more of a grid footing easier to utilize for driving. Additionally, are there sufficient spares available?

Management is unaware of a fourth type, will review. It is believed that this may be in discussion stages at the national level. An audit was conducted recently in all postal units to ensure sufficient cleats are available for employees.

WSIB JOINT TRAINING

The union inquired whether there will be a joint training session involving both management and the union. Management to follow up.

WILLOWDALE DEPOT 3

Two earlier emails to zone 5 inquiring how a part time relief covered a full time assignment, however, performed duties @ Willowdale Depot 2 & 3. Management to review.

PRIVATE VEHICLE

The union inquired whether review occurs to determine if employees who are paid private vehicle travel monies actually provide proof of insurance. Management reviewed and identified that initially employees are to provide proof of insurance while on PV allowance, subsequent renewals on an honor system.

EMPLOYER OPENING EMPLOYEES MAIL @ DON MILLS

The union stated that there have been instances whereby employees have received opened envelopes. Investigation revealed that management representatives are unaware of this occurring. It was stated at the meeting that it is possible that when opening all envelopes received by the station one could be inadvertently opened without looking at the address.

NEW BUSINESS

J. Wellsbury addressed the request of the City of Toronto in conjunction with CPC to update municipal addresses for use of emergency services. There are a number of residences/locations that do not reflect a municipal address number. The sole role of CPC would be to provide the City with an update by L/C on a voluntary basis of an inventory of POC. The City would be responsible from that point on in having addresses identified. This would benefit CPC as well, in that relief carriers would be aware of proper address in the future and positive publicity for CPC in assisting the City and emergency services.

The union stated that they do want the publicity; it may be that the home owner would harbor negative feelings for delivering employees. In relation to values when this update occurs, any employees that work beyond their scheduled hours would be compensated under 15:08. Discussion on a form highlighted that the easier the better, exception reporting rather than identifying all POC may be more practical.

WILLOWDALE DEPOT 3 EMPLOYEE NOT WORKING SCHEDULED HOURS.

The union stated that an employee, @ this depot is not working his scheduled hours. Management confirmed that the employee is in fact working his scheduled hours, on occasion works additional hours.

INCOMING TRANSFERS-TN LEAVE

The union stated that recent transfers from the South plant are arriving with carry over of TN leave that will impact scheduling. Management is enforcing employee usage, in cases as this, second round.

MANULIFE-CALL/VISITS-UNION REPRESENTATION

The union stated that whether a conference call or visit occurs involving Manulife, the employee has the right to union representation, and 24 hour notice. Management stated that employees are entitled to notice, this being applicable to work progression plans, will cascade.

HRSDC-COMMITTEES

The union stated that management representatives are identified for zone 5, however, none for zone 6 and 7.The union stated that the national employer has advised that monthly meetings are occurring, until changes are effected, present committees will continue. The union requested the start up kits.

Management stated that management representative names have been submitted to national. It is expected that these committees will, commence early 2008. Training is to be completed by May 2008, discussed nationally.

The union stated that the employer cannot arbitrarily establish meeting dates; dates are to be mutually agreed. It is the union’s position that the co-chair does not have to be in the facility of the committee.

Management stated that issues continue to be addressed at the national level.

ROTATION OF DUTIES-RICH HILL

It was stated that this continues to be ongoing.

APP. DD TRAINING

The union complained that Scarborough local members were receiving training by Toronto union representatives given that training sessions are conducted in Toronto due to lack of boardroom space in Scarborough. This course is over a three day period, it is difficult to obtain space for three days. Management stated they would review.

SNOW REMOVAL

It was stated that there is emphasis this year on ensuring that snow removal occurs as needed and on a timely basis from BLJC.

A62 CASES-TRAINING

The union stated that employees are not receiving training on these cases, management to follow up.

SCARBOROUGH F-CASE STRIPS

The union stated that problems exist, too many numbers for one slot. RPOs have been moved from route to route, RPOs added. This has occurred 10 days after implementation. If not removed, a grievance will be filed.

Management confirmed that an error occurred and there were no changes to routes.

REQUEST FOR ROTATION OF DUTIES SCHEDULES

The union requested a copy of the rotation of duties schedule for all facilities.

Management will provide.

HOUSE HOILDER MAILINGS

The union inquired why the same householder received in different facilities can have a different delivery span. An employee received a five day suspension for early release in Don Mills. Some stations utilize color codes for delivery start dates, this may assist carriers.

Management stated that deposit dates may vary or customers requesting different delivery dates. The control slip clearly identifies when product is to be delivered. It was verified that no employee in the facility identified received a five day suspension for early release of householders. Householder processes are being discussed nationally.

VACATION SCHEDULING BIDDING

A separate consultation will be held to discuss vacation scheduling, however, the new seniority rules will be applicable for employee selection. There are a number of employees affected. Bidding is to commence after December 7, 2007.

PILOT WBC

In order to obtain a better view of on time delivery of householder mailings through testing by IBM we are increasing the scanning sample sizes of householder mailings at the WBC.

Next meeting December 12, 2007