DATE OF MEETING: January 23, 2007

C. Ciallella D. Hacking
P. Liu D. Duncan
D. Campbell C. MacKenzie
M. O’Neill J. Kotska
D. Daniels M. Duquette
H. Bigras L. Charles
S. Thomas
G. Fillier
G. Symes

The Corporation provided a Parcel Hub restructure package to the Union. They advised the Union that they asked the Route Measurement group to prepare a route measurement training package for Supervisors and advised them to also provide a copy to the Union.

1- Restructure dedicated resources

The Corporation advised that they would dedicate Supervisors in each hub to the restructure exercise as well as a route measurement Officer for each Hub and advised the Union of the teams by February 16th, 2007.

The Union asked if February 16th corresponded to the start date for the restructure for bidding purposes.

The Corporation replied they did not know yet.

2 – What to do prior to restructure

The Corporation said they needed to identify PDSL issues, identify average MSCs for sampling, prepare training for MSCs and Supervisors (Best Practices, SOLID), identify sequencing and delivery issues, multiple suite buildings with one point of delivery (mailroom) and off-load process as well as start and end of shift procedures. They will provide the Engineer study results re: offloading.

The Union asked if sort plan issues needed to be changed by Innovapost.

The Corporation said that the RMOs made the changes here remotely.

The Union was concerned that there could be ongoing issues with respect to system changes.

The Corporation replied that there was no reason for Innovapost to override changes made by the Corporation to PDSL.

3 – Volumes

The Parties agreed that fifty-two (52) weeks of data would be used for the purposes of volume data.

4 – Drive-Times

The Corporation said that all drive-times were adjusted except for the downtown core areas.

The Union responded that a core needed to be established.

The Corporation replied that they would identify a core through the sampling exercise in that area.

5- Pick-up Procedures

The Corporation said that if new time values were required they would be identified during the sampling exercise. They also mentioned that training is being offered at the YDC on the pick-up activities for the new PDTs.

6 – Pick-up and Clearance Design and Start Times

The Corporation said the RMOs need to be advised of specific issues identified by the Hubs. They also advised the Union that they asked that as many MSCs as possible be scheduled to start at the same time.

The Union said there was no reason for the variation in times to be a the back end of the tours.

The Corporation said it would be much easier to communicate face-to-face with the MSCs if there was less variation in start times.

7 – Ajax/Pickering Restructure

The issue is resolved. The parcel delivery remains status quo.

8 – Loop Q (Move to 1 Yonge)

The Corporation advised the Union that they are considering making the move. The costs to adjusting the drive time by leaving Loop Q at the YDC is approximately $63,000.00 in addition to a person and a vehicle which equates to approximately $140,000.00. Moving Loop Q to the 1 Yonge Hub would mean a savings of $50,000.00 in addition to a person and a vehicle, which equates to savings of $127,000.00.

The Union asked if there was room at the 1 Yonge Hub.

The Corporation responded that they are contemplating shutting down the processing at the 1 Yonge Hub. They would have the parcels keyed at the first point of contact (YDC or WPDH).

The Union said this could be an issue since the turnover of part-time staff at the YDC is very high.

The Corporation responded that they are putting a training program in place for the clerks that will help resolve some of the staffing issues. They said they would not make a decision in this matter until a thorough analysis was conducted and meaningful discussions with the Union were held.

9 – Clearances in the a.m./Delivery in the p.m.

The Corporation said they would determine if it is feasible to schedule clearances first. They want to determine if there would be effects on noon committed service standards.

The Union asked if the Corporation would be bringing 0900 hrs clearances back to the Hub.

The Corporation said they would look at scheduling 0900 hrs clearances if they allow flexibility, however, they would not be bringing additional work back into the Hub.

The Union replied that nothing prevents the Corporation from scheduling the clearances before the deliveries.

10 – Late L/C Product

The Corporation advised they would conduct an analysis to determine if it would be feasible to have a similar network in place for the delivery of late L/C products as they did in December.

11 – Freighter Network and Non-loop Delivery

The Corporation said they would like to structure non-loop delivery the same as unscheduled deliveries and would leave Operations to determine the freighter network for a.m. or p.m. delivery.

They further said that there is a great deal of problems with perception when it comes to determining drive-times for non-loop deliveries. They realize that they are not always making the right decisions in respect to this issue.

The Union said they had concerns with the Corporation representatives not considering actual drive-times when sending MSCs to deliver in non-loop areas.

The Corporation reiterated that they want to structure the non-loop areas in order to make the process more accurate.

The Union mentioned they wanted to see the parcels sequenced.

The Corporation said they would need a criteria.

The Parties discussed possible solutions and decided to review and discuss at another meeting.

12 – Communication Plan

The Parties agreed that a better communication should be implemented during the restructure in order to keep all employees informed of the changes.

13 – Split Shifts

Mail Operations Support will determine if the Corporation can limit the number of split-shifts.

14 – 0 Codes

The Parties discussed and agreed to the benefit of delivering the 0 (RPO) codes from the Hubs as opposed to delivering from the Stations.

15 – Other Restructures

The Corporation said they were looking at possibilities of moving parcels out of the Hubs when restructuring L/C stations.

The Union asked if parcels would be moved to Malvern.

The Corporation replied that they would not add parcels to Malvern.

The Union further stated they were concerned with some stations not having enough space or vehicles for additional parcels and asked that they be involved through consultations prior to making any changes in this respect.

The Corporation agreed.

16 – Tour Descriptors

The Corporation said they were experiencing problems with “old world” scripture in the “new world” of parcel delivery. The asked that new language be used to describe the tours that will remove some of the confusion re: duties, schedules and geographical areas.

The Union agreed that could use new language and would bring the issue up at the National Working Committee.

17 – Weekend Operations

The Corporation advised that they would conduct an analysis on the work being conducted on the weekends and the work required on the weekend.

The Union agreed that there is less work required on weekends than originally agreed to and mentioned that weekend deliveries were stopped in Winnipeg.

The Corporation will determine absolute needs and advise.

18 – The Parties reviewed the Route Measurement PDM 2007 Restructures presentation.

19 – Restructure Start Date

The Union asked if the Corporation expected the restructure to be implemented in 2007.

The Corporation responded they expected the restructure would take place in the summer. They said they need it to be done this year in order to ensure they are making sound decisions.

20 – Sampling

The Parties discussed blending the three (3) periods (high, low and regular) required and conducting one quality sampling in order to expedite the process.

The Union agreed that they could get a range of density in regular periods.

The Parties agreed to bring this issue to the National Working Committee.

The Parties also discussed starting the sampling exercise on February 26th or March 5 as well as the methodology to be used.

The Corporation will advise the Union of the methodology and the required MSC training at the next meeting.

21 - Quality Checks

The Union asked for copies of the check lists being used by the Corporation for quality checks (racking, loading and vehicles).

The Corporation agreed.

22 - Article 54

The Union asked when the Corporation would be creating the positions at the YDC as discussed in previous consultations.

The Corporation apologized but responded that they would continue to accommodate employees with restrictions but would not be creating the positions.


Next meeting: Monday, February 12th, 2007 at 0800 hrs