MINUTES OF MONTHLY CONSULTATION
BETWEEN
GTA-DELIVERY-TORONTO EAST
AND
CUPW-SCARBOROUGH LOCAL
OCTOBER 11, 2006

CPC CUPW
R. Carroll M. Duquette
J. Coe L. Charles
D. Beardmore K. Davidson
K. Burtt G. Tomaszewski
G. Pratt

Due to scheduling issues the order of topics was adjusted to allow presentation/discussion with those involved.

C&D NEW BUSINESS

RECOVERY OVERPAYMENT

The union raised the concern of employees whose employment is terminated and whose recovery of monies are forwarded to a collection agency to recover monies. If the employee’s employment is reinstated, what becomes of this debt, the status of the debt, and monies owed. Does the recovery remain with the collection agency, does it cease. What impact does it create for the employee in terms of their credit rating and interest payable when they subsequently request to purchase or borrow other monies? Is the debt considered as a bad debt when turned over to a credit agency, are interest rates affected? These issues can become real and may be argued in front of a third party as damages.

Management will inquire whether the referral to a collection agency is considered with the agency acting as our agent or whether the monies owed have been sold as a debt. This is avoidable if the employee pays the Corporation the monies owed. With severance pay not available in many instances there is no other recourse for the employer to retrieve these monies.

The union suggested that as with pension, the corporation should withhold any action until the grievance procedure is exhausted. Management stated that this issue involves more than just East GTA, should be raised in another forum. Additionally, if the grievance/arbitration procedure is prolonged, then recovery of monies could become more problematic.

UAD-ABC SYSTEM

The union staed that inconsistencies exist in relation to delivery days, and compression, especially @ 280 Progress Ave. Some stations within 280 Progress have varying delivery start dates. This occurred on September 26 and 27, 2006 with the ING Householder mailing.

This could have been an issue where late receipt occurred, or induction issues; there are instances where the product is not inducted all at once by the mailer. The union stated that there were other issues as well, including with Waste Watch, Nutella, and federal MP mailings. The union also raised concerns with supervisory staff inputting information into the system. There are issues of MP mailings and confusion involving Consumer Choice requests. Any system of delivery by ABC area is compounded by Consumer Choice of customers, training should be given to the LCAs.

Management stated that increased training would be considered. It is the responsibility of the supervisor to input the delivery slips. Issues involving mailings and consumer’s choice will be addressed. There is increased accountability for supervisors, the reason, to improve service involving Householder mails. There are instances where the customer responsible for the mailing does not induct all of the product at one time or facility, thereby creating opportunities for inconsistent information. Event Manager automatically identifies compression issues. The union stated that compression potentially affects the profitability of the mailing. Management agreed, advising that in fact IBM is reviewing our processes and is looking at testing of individual products.

The union stated that one mailing, Dell computers was received by the L/C after 200 PM, with delivery expected the next day. What does the employer intend to pay, under App D householder mailings outside the delivery day specifications are not to be delivered without agreement by the parties. No agreement was reached as the union was not contacted, and no piece rate determined, it should be 10 cents per piece.

It was agreed that reinforcement with management representatives is required, normally the local union office is contacted to discuss. Will respond in reference to compression payment, initial thoughts are compression for all product delivered.

ABC SYSTEM

The union expressed concerns that the ABC system is addressed in classroom training, however, is not followed in facilities, 280 Progress Ave. an example, only two of seven stations have proper information reflected on header board. They simply reflect one third of the total POC. Employees are held accountable, raised with the superintendent, yet not addressed to-date. The proper tie-outs and splits are not reflected at 280 Progress Ave. with the exception of postal unit F.

Management stated they would review.

TRAIN THE TRAINER

The union has requested an updated list of qualified Trainers by facility; the last provided identifies May 2005. Union conducted a survey of new hires randomly, 25% of new hires were unaware of the Trainer in their station.

Management stated that there are occasions that due to staffing exercises there may be insufficient trainers available, however, there are experienced L/C that assist new hires when required. Will request an updated list.

DOVE MAILING

Union has received notice from their national, but has not seen a MOA, not sure of delivery POC or FSA intended for delivery. There have been instances in the past with employees with allergies.

Management replied that they had no information to-date on this mailing, will determine FSA delivery is intended to encompass. If any employee has concerns, they should be raised with their supervisor.

TRANSFER OF EMPLOYEES TO ANOTHER POST POFFICE NOTIFICATION

The union has just received notice that approximately 80 employees have transferred to the Toronto post office. This creates issues of new membership cards and union due deductions.

Management will review and respond.

POLICY-RLC WORKING OTHER INSTALLATION

Th union questioned who is responsible for directing the RLC to deliver HH mailings and any issues of compression. On September 21, 2006 a temporary employee assigned to Malvern was instructed to deliver HH mailings requiring compression.

Management stated that the employee would report to the supervisor at the postal unit, the delivery control slip would be required. Will review and advise after speaking with Malvern superintendent.

POSTSL UNIT F- TELEPHONE NUMBER MISSING ON HEADER BOARD

The union stated that the number was missing on the header board, the supervisor too overwhelmed to address.

Management to review. It was acknowledged that RSMC were recently provided a card with the control centre number and station numbers in Zone 7.

UNIONVILLE-WALK 49

Agreement was reached following prior discussions to change the hours of walk 49 from 08:45 to 08:00 hours.

DON MILLS-POSTAL UNIT O

Presently there are two postal units @145 the Don way, postal unit Don Mills and O. Management is considering amalgamation of these two units. After more review, consultation will be arranged with the union. The union stated that separate consultation would be required. The transfer of routes will have to be reviewed.

OPEN VACATION WEEKS/BLOCKS

The union stated that open weeks are not being announced, or announced on time. There are employees who are not aware of openings in vacation scheduling. One particular instance occurred @ postal unit Scar. Depot 11, opened vacation weeks known two weeks in advance however, not acted upon to allow employees to select.

Management to review and advise.

PREVIOUS MINUTES-C&D DELIVERY

RETAIL

The union stated that MIP equal opportunity lists were not updated, an employee, T. Jourdrey, not on list, number of opportunities not reflected on the E/O lists, no indication why B. Kaur is reflected as N/A for August 29, 2006, was I. Lee canvassed. An issue arose where one employee did not report for duty, subsequently determined that they had been given a day off in settlement of a claimed overtime bypass. Records reflected the employee at work that date.

Management stated that the opportunities are to be reflected and will address. The employee should have received monies if in fact bypassed, not time of.

DON MILLS

The union stated that the Lead Hand has worked one-hour overtime for the last several months, however is not reflected on the Equal Opportunity list, requests the number of hours worked by this employee. The equal opportunity list has been requested however not provided. Employees are not following their work schedules.

Management stated they would follow-up and advise.

JOSH TRAINING

The union stated that another member is required; management stating that another name will be added.

The union stated that the demarcation lines have not been finalized to-date. There are issues with items that are considered maintenance issues whereby management representatives do not want them identified on the minutes. The YDC has a separate forum for maintenance issues, there appears to be a concern with terminology, safety issue, what is the definition. One management representative is very uncooperative when dealing with the inspections.

Management stated that the safety tour is not the forum for non-safety issues, maintenance issues. There is not agreement to place non-safety issues on the minutes, if concerns arise they should be directed to the manager to address. The union questioned where the line is drawn, disagreement as to whether an issue is a safety issue or not, reflection in the minutes should occur, there does not have to be agreement that any issue is a safety issue. Issues include bungee cords behind L/C cases, potholes that employees could slip from. Management stated that issues are different, some potentially H&S hazard, some are not. The process is a joint process, when sign off occurs there should not be any alteration of sheets.

Management will be painting the demarcation lines, waiting to be performed by Delivery staff. Any input from the union is welcomed. Management stated that a process to address maintenance issues is required; it may be that by monthly will suffice. There are instances where priorities conflict or change with respect to maintenance issues, judged by degree and potential impact. Budgetary restraints also impact in determining what issues are addressed at any given time.

Layoff

Two names from previous minutes were to be addressed, specifically improper layoff, specifically C. Richards and A. S Siddique, management to review.

NEW BUSINESS

JOSH COMMITTEE

The union is requesting a copy of the new CPAA c/a when available; there may be impacts to CUPW employees. Management stated it is presently unavailable.

CHANGES TO ROUTES-280 PROGRESS AVE.

Th union stated that L. Lucas’s route was found to be over assessed, payment to be backdated. Management stated they would review.

GROUP 1 BIDDING

The union suggested that the October monthly bid be utilized to do the annual bid, following this the monthly bidding exercises can continue, no need to wait until January implementation. S. Hardy apparently has drafted a template for use.

Management agreed to conduct utilizing the October bid, however, implementation cannot be determined until the results and impacts are known. It was agreed that C&D would be responsible for the Retail sites impacted, superintendents in each postal unit responsible for bid results.

DON MILLS-WILL B-DEPOT 2 RESTRUCTURES

The parties are presently working on the issues of concern involving Don Mills. Will B start times appear resolved, if issues arise, will address. Depot 2 issues discussed at earlier consultation remain outstanding. Management to follow-up with C&D Support. Will D3 column 8 issues remain outstanding and require a response.

WEST HILL RESTRUCTURE

Sortation and Pub & Ad issues arising from SLPP have been corrected. HH information is presently being updated, resolution expected shortly. All updates have been addressed. The only outstanding issue is the question of whether a re-bid is required. The union stated that they would review and advise.

AIR TESTING-DON MILLS, AJAX, & 280 PROGRESS AVE.

The union has waited months for these results, are requesting that Pichon compile a report. Management stated that follow-up would occur. However, identification of concerns must occur first, the costs exorbitant for general testing. Standard air testing has occurred.

The union stated that there are air quality concerns, rashes/eye problems, these could be the result of inadequate cleaning or dirty ventilation systems. Management stated that standard air testing has occurred, need to identify what issues are before testing can be considered. The union stated that the HVAC might assist in this regard, management to follow up.

ARBITRATION DECISION- N00 3 00015

The union stated that bidding did occur with affected routes, there was a union observer, more than 15 LDU were touched moving from one route to another. Therefore, required to adjust routes to 480 minutes.

Management to follow up and respond by letter. There appears to be much confusion with respect to terminology, and what constitutes a structuring exercise and updates.

TEMPORARY EMPLOYEE LISTS

The union stated that they have received from M. Dionne for the last two months, appears to be resolved.

SCAR F RAMP

The union stated that employees from West Hill continue to use, signage remains outstanding, mini-meetings not occurring.

Management stated that signage is posted, mini-meetings have been conducted, West Hill had not been raised earlier, will address.

ORDER BOOK NOTICES

It was previously agreed that the monthly posting of routes would be posted in the glass case @ 280 Progress Ave., which it is. Will reinforce to post consultation minutes in order books.

HOUSEHOLDERS

Management stated that it is permissible for the L/C to place HH in their case, “Brandy”, one of the Trainers has advised employees differently, including J. Mahar. Management to address.

FIRST AID TRAINERS

The union states that three postal units have no 1ST Aiders, Rich Hill, WBC, and Markham, management to follow-up.

ARTICLE 17:04 SIGN-UP SHEETS

The union stated that Scar Depot 11 has not required part time employees to sign the sheet, they are canvassed daily. This occurs after cut-off. Management to respond.

Next meeting; Wednesday, November 8, 2006