CPAA / JOSH Meeting – March 22nd, 2006
Location: 145 West Beaver Creek

Pat Dyke Sandra Wilson Bill St.Germaine EHS – Safety Officer
Dave Baldock Connie Burggraf Mike Gilston EHS – Safety Officer
Prat Mehrotra

CPAA Health and Safety Committee Standards and Procedures

Area Retail Managers (ARM) to accompany CPAA Health and Safety representatives and Environmental Heath and Safety Officer (EHS) to conduct 2 tours per month of CPAA Stations. CPAA representative are to advise the committee in advance on sites to be inspected.

The Committee was advised that the CPAA NJOSH agreed that LJOSH were required to conduct 6 Committee Meetings per year (January, March, May, July, September and November)

Completed CPAA Health and Safety monthly Inspection Sheets of CPAA Offices are to be provided to the committee by the ARM responsible for the stations.

Health and Safety Minutes and monthly station tours are to be posted at each station.

Copies of all Environmental Assessment and Reports are to be kept with the Postmaster for review.

CPAA Offices requiring a First Aid Attendant, Postmasters are to contact their Area Retail Manager to arrange for training.

Review of Previous Minutes

04/10/05 Emergency Evacuation Procedures are to be viewed and conducted were appropriate (multiple level operations) before December 31, 2004. The Fire Chief and Floor Wardens along with the evacuation drill times are to be recorded on the monthly health and safety tour sheet.

[Update Nov 24, 2004, all multi-level facilities with operations on multiple floors are to have the Emergency Evacuation Procedures conducted once a year and recorded on the Station Health and Safety monthly tour sheet.

Klienberg Main Floor and Basement Operations Completed

Port Perry Main and Second Floor Operations Completed

Cannington Main and Second Floor Operations TBD

[March 3, 2005] EHS advised that all GTA Facilities and Stations are to conduct an Emergency Evacuation during May / June 2005 to meet Labour Code Legislation. Each CPAA Postmaster (as Fire Chief) is to confirm on the monthly Workplace Inspection Checklist, Health and Safety Inspection Report and record he following information:

(1) Date conducted; (2) Who was the Chief Fire Warden, usually the Postmaster; (3) How long the Emergency Evacuation took to complete and (4) Were there any issues?

[05/03/05] CPAA Health and Safety Committee has requesting information concerning the HVAC Maintenance as per the Labour Code (2.24 (2)(iv) for the Operation, Inspection, Testing, Cleaning and Maintenance of HVAC systems in CPAA Offices Managed Offices.

[April 27, 2005] On Going

[July 20, 2005] Update Real Estate will be requested to provide the processes for CPAA HVAC Building Maintenance.

05/03/06 CPAA Health and Safety Committee has requested that Real Estate provide information on Building Condition Reports that were conducted on Real Estate managed CPAA buildings.

[April 27, 2005] On Going

[July 20, 2005] Update Real Estate will be requested to provide a roll-up on the Building Maintenance reports that have been submitted.

[March 22, 2006] Update 2006 Building Maintenance Guides are being sent to Postmaster Directed facilities. Closed

05/03/07 Real Estate is requested to provide copies of the CPAA Building Maintenance Reports that are completed annually by Postmasters. ARM’s are requesting Real Estate to reissue Building Maintenance Inspection packages to all CPAA Offices.

[April 27, 2005] Real Estate provided copies of the Property Management Inspection Sheets received from CPAA building for 2004.

Sandra Wilson, will provide a Blank copy of the Property Management Inspection Sheet 45-068-025 (01 12) that will be forwarded with the next CPAA JOSH Minutes in June 2005.

CPAA Station Inspection are to be conducted in September 2005.

[June 21, 2005] On Going

[July 20, 2005] Update Real Estate will be requested to provide the processes for notifying CPAA Postmasters that Building Maintenance Reports are to be completed and submitted in September 2005.

[March 22, 2006] Update There were no issues raised or brought to the JOSH Committee’s attention.

05/04/01 Sandra Wilson will develop a Yearly Checklist for CPAA Offices that will advise the Postmasters on their building requirements. Dave Baldock will review the document.

[June 21, 2005] On Going

[July 20, 2005] On Going

[March 22, 2006] Update ARM will contact their Offices to ensure that the each office schedule to receive a 2006 Building Maintenance Guides have received one. The JOSH Committee to review the 2006 Building Maintenance Guides Checklist provided with the guide. Dave Baldock will bring a copy to the next CPAA JOSH Committee Meeting.

05/06/01 Scarborough LJOSH advised Dave Baldock of Health concerns raised by the RSMC at the Maple PO. There was Potable Water, which has now been resolved. Emergency Access Door and the Emergency Access Steps will be investigated by Bill St.Germaine, EHS – Safety Officer Metro West Toronto who will conduct a site investigation and advise the CPAA LJOSH.

[July 20, 2005] Update Bill St.Germaine confirmed that the emergency access door was adequate. The step from the Stairs at the emergency exit is too high and an additional step will have to be added. Real Estate will be advised to take corrective action. On-Going

[March 22, 2006] Update The RSMC Delivery Operation will be relocating to the new Maple facility in June 2006. On-Going

05/07/01 Maple PO had a floor Load Test conducted and it was determined that the load capacity on the floor had to be limited to ½ mono maximum fill. Dave Baldock, ARM will follow-up with the SCLPP and Gateway to ensure that only ½ full monos are dispatched.

[March 22, 2006] Update Procedures are being followed the processing plants with ½ full monos being despatched. Closed

05/07/02 Orono PO Front concrete steps and handrail are in poor condition and is crumbling. There is a risk that customers could injure themselves while using the stairs and handrail. Real Estate is requested to provide a schedule for the Capitol Budget required for the needed repairs. Also the rear loading platform concrete is crumbling and becoming unstable.

[March 22, 2006] Update Repairs had been completed to the stairs and ramp, however the specification on the work conducted are being reviewed.

New Business

06/03/01 Cannington PO Due to a water infiltration, there is damage to wall plaster with the plaster shedding in the loading area. Pinchin Environmental conducted tests for asbestos and mould. Reports came back negative.

Real Estate will schedule repairs to the interior walls. The leak at the chimney flashing has been corrected.

06/03/02 Mount Albert PO Pinchin Environmental conducted mould tests on the exposed soil in the crawlspace. Poly Plastic covers the exposed soil, with sand on top. Ductwork traveling through the crawlspace has been sealed and an exhaust fan has been installed in the crawlspace to promote air circulation.

06/03/03 King City PO Due to a water infiltration through the roof caused damaged to a wall in the Postmaster’s Office. The roof was repaired in December with a mould remediation conducted on an interior wall was reconstructed.

06/03/04 Sutton PO A asbestos abatement was conducted on plaster parchment on canvas elbow joints in the furnace room. The abatement was conducted on March 18 with air monitoring reports posted.

06/03/05 The CPAA JOSH Committee was advised that there is a new EHS Manager David Clarke and Central Area Operations Safety Officer Marie Tran. Marie will be invited to participate in future CPAA Committee Meetings.

Next meeting is scheduled for May 24, 2006 @ 09:00am @ Aurora PO.

The CPAA JOSH Committee will tour both the new and old Maple facilities, Richmond Hill B and King City PO.

2006 CPAA JOSH Committee Meeting Schedule

Orangeville PO on Wednesday July 9, 2006 @ 09:00

Uxbridge PO on Wednesday September 20, 2006 @ 09:00

Orangeville PO on Wednesday November 15, 2006 @ 09:00