Consultation Minutes
Meeting held on October 15th, 2014 @ 10:30 hours
280 Progress Boardroom

CPC CUPW
Jan Mullett M. Duquette
Glenn Ramlochan Joanne Hartanu
Julie Parent Christian Wittich
Katie Nicholson Learie Charles
John Sullivan Derek Richmond
Penny Comport Chris
Raj Paul Ken Davidson
George Pratt

Regional Consultation

Between

Canada Post (Huron/Rideau)

and

the Canadian Union of Postal Workers (CUPW)

August 18, 2005

LONDON, Ontario

In attendance: Canada Post CUPW

Ron Schroder Gerry Deveau

Kevin Barnard Terry Devine

Mary Miller Elaine McMurray

Kim Gilbert Jim Morris

Darlene Jaremchenko Rob Henry

Joe Diniz Rob Dieroff

Bob Howey

Chuck Talbot

John Polok

Mike Saulnier

Kerry Reabel

______

Agenda Items

Action By

CPC/CUPW Urban Collective Agreement

Review of March 24/05 minutes.

Lead hand job descriptions

CPC –Job descriptions were forwarded to the field on May 09 2005.

CUPW – The issue is that some lead hands have reported to the Union

That they are being directed by the Corporation to conduct annual inspection of Rsmc routes. The job descriptions forwarded to the field do not include

this duty.

CPC – will re-issue directions to the field

Labour Relations

Item # 6. Staffing Article 13.16, 13.08 & 13.13

CPC-Will maintain negotiated rights pursuant to the new language contained in article 13. The Corporation will endeavor to staff vacant positions 2 weeks prior to the actual vacancy,

CUPW- Is still concerned that management may manipulate the

timing of when a vacancy is staffed and will submit grievances

if the exception/guide line is not adhered too.

Item # 7. Temporary Employees & Scheduling Vacation

CPC – Will adhere to National direction, that being to consult locally

which will enable local parties to consider local requirements.

CUPW – York has schedules and periods which do not block certain

periods of any given year. The Union wishes to have a standard process

for the whole Huron/Rideau division.

CUPW- St. Catherines has not consulted to remove the blocked out time.

CPC- Subsequent to the consultation the Corporation has investigated and confirms that St.Catharines Local Management has consulted with the CUPW Regional office and subsequently further increased vacation periods available for temporary employees.

Item # 10 and # 11. RSMC Health & Safety Meetings/Dog Repellent Labour Relations

CPC - Dog repellant will be provided if required. Local management were

informed on April 14, 2005 of their requirements under the labour code

with respect to the number of health and safety meetings to be held in any given

year.

CUPW- H&S reps have been provided to National CPC for all RSMC locations.

CPC – The Corporation views this matter part of the National Policy

grievance, however will verify with National Labour Relations.

CUPW – Tobermorry & Chesley have had meetings regarding

asbestos on the sites and CUPW Union representatives haven’t been notified.

CPC – This also, remains a National issue, however CPC

will follow up and respond in one week to verify the matter.

Item # 12. Wingham

CPC- Labour Relations on April 21 2005 informed the regional CUPW representative that Local Management was willing to meet and discuss the issue.

CUPW- will follow-up to clarify.

Item # 13 Serve Program/SQ Scorecard

CPC- The scorecard was provided to CUPW on May 18 2005.

CPC- Serve program provided during consultation.

Item #14 Grievance statistics

CPC- Labour Relations will provide grievance numbers and data to the Union.

Item # 15. Snow removal from various CPC street furniture

CPC- The policy was provided to CUPW on March 29 2005 by

Labour relations.

CUPW- Agreed policy received. The issue is that the

Corporation does not adhere to the policy.

CPC- The Corporation will re-issue the policy to the field.

Item # 16 Niagara on the lake

CPC- the matter was discussed during the consultation of March 24 2005

Mike Saulnier

Labour Relations

Labour Relations

NEW BUSINESS

AGENDA ITEMS

Action By

1. Alliston Post Office (stairwell does not have anti skid material applied to it).

Remove - GTA Region

2.Kitchener Local Payroll issues. Recovery of monies and article 35.06.

CUPW – Is continuously recovering funds without appropriate notice,

absent of the 10% or following the collective agreement.

CPC – Will request that Danny Kane from payroll attend a

meeting in London on this issue ASAP.

CUPW – Agrees to another meeting but informed the Corporation

the immediate problem must be corrected.

CPC – Kevin Barnard will collect all the issues and Bob will review

with Danny Kane directly.

3.Kitchener. Past arbitration award Doreen Couch.

CUPW- A grievance was sustained at arbitration and the employee still hasn’t been paid

CPC: will follow-up

4.Kitchener. David Black and Pension arrears.

CUPW: Memorandum of Agreement was signed stating that the employee was to pay back pension amounts which he did and now CPC is also taking pension arrears off of his cheque.

CPC: will follow-up

5.Stratford. Second ROSS unit.

CPC- 2nd ROSS to be installed by September 11, 2005

6.Stratford. Hydraulic/scissor lift.

CPC – A floor study is being conducted and in the meantime the Corporation’s Network function is sending two trucks until it’s been determined whether nor not a lift can be installed so that mono’s can be double stacked.

CUPW - asking for the names of committee members to

sit together on a regional level as per point 8.

7.Hamilton PDM. Delay of the 6.05 change.

CUPW – Union agrees to the change of the 6.05 notice

implementation date of October 17 from September 19

and doesn’t need CPC to issue anew 6.05 notice.

CPC- Will notify National

CUPW – 6.05 lists just received are inaccurate and need to be reviewed

CPC- Requests the Union to identify inaccuracies.

8.MMHE instruction.

CUPW - gave a presentation on the MMHE training and instruction

and the impacts of this type of work and training within the work environment. Requests the Corporation to standardize trainers, evaluations of trainers/operators, type of training etc to benefit the work environment and reduce safety concerns that have the potential to result in injuries. Request further meetings with the Corporation’s representative in order to establish consistency across the region. Current operators need to be reassessed/trained. Any operators that are operating without training evaluation etc are to cease operating immediately.

CPC- will review and advise.

9.17.04 process. Log Sheets.

CUPW – Informed the Corporation the Union does not agree with Log sheets used as the tool to solicit employees who have elected to work overtime in their depot. It is the position of the Union the Corporation is required to ask every employee on each occasion overtime is offered.

CPC – Such sheets have been used previously in this area and the Corporation views the sheets consistent with the collective agreement.

CUPW – Placed the Corporation on notice that in the event the log sheets are utilized, grievances will be submitted.

CPC – Reiterated, some sites have been using it for years and understands

that the issue has been grieved by Regional CUPW in British Columbia

scheduled for expedited arbitration in the near future. In the meantime the Corporation is inviting local consultation.

CUPW – will be filing grievances as they become aware of the Log sheets being put into use reiterating the Locals cannot agree to the log sheets.

10.Regional Pubs and Ads Processing Kitchener

CUPW –Informed, the Union has not had had enough time to digest the package from CPC. However believe this project falls within Article 29 since the Corporation is changing the manner in which this product is processed. In addition, the Union sees an increase in work in the London, Hamilton and Windsor plants but a decrease in the Kitchener plant.

CPC – The Corporation has taken the position that this change in processing is not technological change as defined in article 29.

CUPW – Reminded CPC of the continuous flow arbitration, which determined similar changes did invoke Article 29. The Union informed the Corporation the reason for the 120 day period is to allow the Union an opportunity to assess the impact of such changes. To this extent the Union wishes time to review the impact however does not oppose continued discussions on the matter with the Corporation.

CPC – Will review and respond. The Corporation informed the Union the changes are to address our customer’s immediate needs, not to pursue immediate costs savings. The Corporation informed the Union the Corporation would invite ongoing discussions.

CUPW- Recognizes this isn’t about cost and is about improving service.

The Parties agreed to continue discussion immediately recognizing the immediate service needs of the customer.

Subsequent to the consultation, the Union and Corporation have signed a Memorandum of Agreement regarding this change in process and commitments made by both the Corporation and the Union.

11.Service and Financials.

Deferred to the next consultation

CPC/CUPW RSMC Consultation

Agenda Items

1. Brantford/Simcoe.

CUPW –The Local Area Manager requested a meeting with the CUPW Local when grievances were filed respecting an RSMC represented employee driving on the wrong side of the road. It had been reported to the Union that the manager informed the employee that continued conduct may result in the termination of the RSMC’s employment. Regional CUPW have not received a response

from Local management to their written request to consult on the matter. Further, Regional CUPW views the policy as unilateral in nature and a subject that the parties are required to consult prior to implementation.

CPC – Informed the Union the expectation is a National expectation and conforms to the Highway Traffic Act. All RSMC represented employees were notified of expectations regarding adherence to the traffic laws. The Corporation is not in a position to amend or alter this direction and expectation but is available for consultation.

2. Driving on wrong side of road.

CUPW-Union requested copies of delivery procedures

CPC-The Corporation will adhere to the National direction

previously provided to the RSMC employees.

Copy of expectations will be provided to the Union.

Subsequent to the consultation, the Union was provided with the delivery expectations of all RSMC represented employees.

3. RSMC Health and Safety Union contacts.

CUPW: presented list of representatives who should be informed

of safety matters.

CPC- Offices with 20 employees or less are governed by the Labour Code. Subsequent to the consultation the Corporation advises that the issue raised by the Union will be addressed through the grievance filed by the Union’s National office.

4. RSMC Route revisions, restructures, staffing and hiring.

Deferred to next consultation date.

5. Establishment of CPC/RSMC Regional Committee.

Deferred to next consultation date.

6. Listowel RSMC Route # 3.

CUPW –Route is vacant and Management representatives are performing the sort and delivery duties.

CPC – The Corporation confirms that the Supervisor has been advised to stop performing these duties. A competition is underway to staff the route. There is a potential employee who may take the route but is not willing to use his or her own vehicle, as it is too expensive. As of today a vehicle has been rented and the supervisor is no longer performing these duties. The route will be reviewed. Once a new employee is hired we are going to provide some training and assistance for the first month.

CUPW – Believes that the Corporation has miss-treated the former employee. If the assistance offered today had been available to the previous route holder, that employee would still be performing the route. The Union asked if the Corporation would be willing to bring her back and provide her the assistance that you are now willing to provide?

CPC – will see where we are in the current staffing process and will review prior to making any final decision prior to advising the union of our position.

7. St. Catharine’s Group 2 Temporary employees ordered to perform duties on SS 4&5 route.

CUPW –Informed the Corporation there is no contractual provision in place which would allow the Corporation to ask or direct a blue book relief employee to perform work on an RSMC route and to do so is a violation of the (blue book) collective agreement. In addition,

the Union has directed members to refuse requests or direction from the Corporation to assist on RSMC routes. St. Catherines Management have requested or directed indeterminate or temporary employees acting in a relief assignment to assist on an RSMC route. The Union reiterated, that provided the request of a temporary employee did not impede or effect their assignments under the (blue book) collective agreement or those temporary employees who are not on an assignment, an offer of work on an RSMC route would not be viewed as a violation. As an example, a temporary employee can be offered work on an RSMC route upon completion of his/her duties on an assignment obtained under the blue book collective agreement.

CPC –Local management is reviewing the situation and will look into alternatives to resolve the issue. The Corporation will advise the Union.

8. Guelph. Civic addressing.

CUPW - What is the process for civic addresses?

CPC – If the RSMC where the customer resides then they are expected to deliver the mail even if the mail does not have a civic address. RR#2 Puslinch has been resolved.

9. London. Lock changes on Relay Boxes.

CUPW- Is of the position that RSMC’s are only required to change the locks on points of call within their route and not on other routes.

CPC- The Corporation will clarify the specifics

within Depot #1 in London. Subsequent to consultation…London depot #1 has instructed RSMC route holders that they are only responsible for lock changes on their own route.

Not on the agenda

11: Personal files/information

CUPW- Personal files and or personal information

not contained in proper file folders or sealed envelopes

CPC-Corporation will follow up

12: Location of RSMC relief project

CPC- Confirmed prior discussion was

premature with respect to the agreed project test sites.

CUPW: Bracebridge is the location desired by Terry Devine

Parties understand the agreed to locations will be determined through

National discussions.

13: Gas prices and the effect on RSMC’s

CUPW-informed the Corporation RSMC’s would resign due to

increase costs. Also informed the Corporation is receiving a rebate on

gas usage.

CPC – Will forward the Union’s concerns to National.

Next regional consultation date October 13 Thursday time to be determined

Kevin Barnard &

Bob Howey

Bob Howey

Bob Howey

Ron Schroder

Labour Relations & CUPW

Darlene Jaremchenko

Labour Relations

Bob Howey

Labour Relations

Ron Schroder

Ron Schroder

Mike Saulnier

Bob Howey

Labour Relations

Labour Relations

Regional Consultation

Between

Canada Post (Huron/Rideau)

and

the Canadian Union of Postal Workers (CUPW)

August 18, 2005

LONDON, Ontario

In attendance: Canada Post CUPW

Ron Schroder Gerry Deveau

Kevin Barnard Terry Devine

Mary Miller Elaine McMurray

Kim Gilbert Jim Morris

Darlene Jaremchenko Rob Henry

Joe Diniz Rob Dieroff

Bob Howey

Chuck Talbot

John Polok

Mike Saulnier

Kerry Reabel

______

Agenda Items

Action By

CPC/CUPW Urban Collective Agreement

Review of March 24/05 minutes.

Lead hand job descriptions

CPC –Job descriptions were forwarded to the field on May 09 2005.

CUPW – The issue is that some lead hands have reported to the Union

That they are being directed by the Corporation to conduct annual inspection of Rsmc routes. The job descriptions forwarded to the field do not include

this duty.

CPC – will re-issue directions to the field

Labour Relations

Item # 6. Staffing Article 13.16, 13.08 & 13.13

CPC-Will maintain negotiated rights pursuant to the new language contained in article 13. The Corporation will endeavor to staff vacant positions 2 weeks prior to the actual vacancy,

CUPW- Is still concerned that management may manipulate the

timing of when a vacancy is staffed and will submit grievances

if the exception/guide line is not adhered too.

Item # 7. Temporary Employees & Scheduling Vacation

CPC – Will adhere to National direction, that being to consult locally

which will enable local parties to consider local requirements.

CUPW – York has schedules and periods which do not block certain

periods of any given year. The Union wishes to have a standard process

for the whole Huron/Rideau division.

CUPW- St. Catherines has not consulted to remove the blocked out time.

CPC- Subsequent to the consultation the Corporation has investigated and confirms that St.Catharines Local Management has consulted with the CUPW Regional office and subsequently further increased vacation periods available for temporary employees.

Item # 10 and # 11. RSMC Health & Safety Meetings/Dog Repellent Labour Relations

CPC - Dog repellant will be provided if required. Local management were

informed on April 14, 2005 of their requirements under the labour code

with respect to the number of health and safety meetings to be held in any given

year.

CUPW- H&S reps have been provided to National CPC for all RSMC locations.

CPC – The Corporation views this matter part of the National Policy

grievance, however will verify with National Labour Relations.

CUPW – Tobermorry & Chesley have had meetings regarding

asbestos on the sites and CUPW Union representatives haven’t been notified.

CPC – This also, remains a National issue, however CPC

will follow up and respond in one week to verify the matter.

Item # 12. Wingham

CPC- Labour Relations on April 21 2005 informed the regional CUPW representative that Local Management was willing to meet and discuss the issue.

CUPW- will follow-up to clarify.

Item # 13 Serve Program/SQ Scorecard

CPC- The scorecard was provided to CUPW on May 18 2005.

CPC- Serve program provided during consultation.

Item #14 Grievance statistics

CPC- Labour Relations will provide grievance numbers and data to the Union.

Item # 15. Snow removal from various CPC street furniture

CPC- The policy was provided to CUPW on March 29 2005 by

Labour relations.

CUPW- Agreed policy received. The issue is that the

Corporation does not adhere to the policy.

CPC- The Corporation will re-issue the policy to the field.

Item # 16 Niagara on the lake

CPC- the matter was discussed during the consultation of March 24 2005

Mike Saulnier

Labour Relations

Labour Relations

NEW BUSINESS

AGENDA ITEMS

Action By

1. Alliston Post Office (stairwell does not have anti skid material applied to it).

Remove - GTA Region

2.Kitchener Local Payroll issues. Recovery of monies and article 35.06.

CUPW – Is continuously recovering funds without appropriate notice,

absent of the 10% or following the collective agreement.

CPC – Will request that Danny Kane from payroll attend a

meeting in London on this issue ASAP.

CUPW – Agrees to another meeting but informed the Corporation

the immediate problem must be corrected.

CPC – Kevin Barnard will collect all the issues and Bob will review

with Danny Kane directly.

3.Kitchener. Past arbitration award Doreen Couch.

CUPW- A grievance was sustained at arbitration and the employee still hasn’t been paid

CPC: will follow-up

4.Kitchener. David Black and Pension arrears.

CUPW: Memorandum of Agreement was signed stating that the employee was to pay back pension amounts which he did and now CPC is also taking pension arrears off of his cheque.

CPC: will follow-up

5.Stratford. Second ROSS unit.

CPC- 2nd ROSS to be installed by September 11, 2005

6.Stratford. Hydraulic/scissor lift.

CPC – A floor study is being conducted and in the meantime the Corporation’s Network function is sending two trucks until it’s been determined whether nor not a lift can be installed so that mono’s can be double stacked.

CUPW - asking for the names of committee members to

sit together on a regional level as per point 8.

7.Hamilton PDM. Delay of the 6.05 change.

CUPW – Union agrees to the change of the 6.05 notice

implementation date of October 17 from September 19

and doesn’t need CPC to issue anew 6.05 notice.

CPC- Will notify National

CUPW – 6.05 lists just received are inaccurate and need to be reviewed

CPC- Requests the Union to identify inaccuracies.

8.MMHE instruction.

CUPW - gave a presentation on the MMHE training and instruction

and the impacts of this type of work and training within the work environment. Requests the Corporation to standardize trainers, evaluations of trainers/operators, type of training etc to benefit the work environment and reduce safety concerns that have the potential to result in injuries. Request further meetings with the Corporation’s representative in order to establish consistency across the region. Current operators need to be reassessed/trained. Any operators that are operating without training evaluation etc are to cease operating immediately.

CPC- will review and advise.

9.17.04 process. Log Sheets.

CUPW – Informed the Corporation the Union does not agree with Log sheets used as the tool to solicit employees who have elected to work overtime in their depot. It is the position of the Union the Corporation is required to ask every employee on each occasion overtime is offered.

CPC – Such sheets have been used previously in this area and the Corporation views the sheets consistent with the collective agreement.

CUPW – Placed the Corporation on notice that in the event the log sheets are utilized, grievances will be submitted.

CPC – Reiterated, some sites have been using it for years and understands

that the issue has been grieved by Regional CUPW in British Columbia

scheduled for expedited arbitration in the near future. In the meantime the Corporation is inviting local consultation.

CUPW – will be filing grievances as they become aware of the Log sheets being put into use reiterating the Locals cannot agree to the log sheets.

10.Regional Pubs and Ads Processing Kitchener

CUPW –Informed, the Union has not had had enough time to digest the package from CPC. However believe this project falls within Article 29 since the Corporation is changing the manner in which this product is processed. In addition, the Union sees an increase in work in the London, Hamilton and Windsor plants but a decrease in the Kitchener plant.

CPC – The Corporation has taken the position that this change in processing is not technological change as defined in article 29.

CUPW – Reminded CPC of the continuous flow arbitration, which determined similar changes did invoke Article 29. The Union informed the Corporation the reason for the 120 day period is to allow the Union an opportunity to assess the impact of such changes. To this extent the Union wishes time to review the impact however does not oppose continued discussions on the matter with the Corporation.

CPC – Will review and respond. The Corporation informed the Union the changes are to address our customer’s immediate needs, not to pursue immediate costs savings. The Corporation informed the Union the Corporation would invite ongoing discussions.

CUPW- Recognizes this isn’t about cost and is about improving service.

The Parties agreed to continue discussion immediately recognizing the immediate service needs of the customer.

Subsequent to the consultation, the Union and Corporation have signed a Memorandum of Agreement regarding this change in process and commitments made by both the Corporation and the Union.

11.Service and Financials.

Deferred to the next consultation

CPC/CUPW RSMC Consultation

Agenda Items

1. Brantford/Simcoe.

CUPW –The Local Area Manager requested a meeting with the CUPW Local when grievances were filed respecting an RSMC represented employee driving on the wrong side of the road. It had been reported to the Union that the manager informed the employee that continued conduct may result in the termination of the RSMC’s employment. Regional CUPW have not received a response

from Local management to their written request to consult on the matter. Further, Regional CUPW views the policy as unilateral in nature and a subject that the parties are required to consult prior to implementation.

CPC – Informed the Union the expectation is a National expectation and conforms to the Highway Traffic Act. All RSMC represented employees were notified of expectations regarding adherence to the traffic laws. The Corporation is not in a position to amend or alter this direction and expectation but is available for consultation.

2. Driving on wrong side of road.

CUPW-Union requested copies of delivery procedures

CPC-The Corporation will adhere to the National direction

previously provided to the RSMC employees.

Copy of expectations will be provided to the Union.

Subsequent to the consultation, the Union was provided with the delivery expectations of all RSMC represented employees.

3. RSMC Health and Safety Union contacts.

CUPW: presented list of representatives who should be informed

of safety matters.

CPC- Offices with 20 employees or less are governed by the Labour Code. Subsequent to the consultation the Corporation advises that the issue raised by the Union will be addressed through the grievance filed by the Union’s National office.

4. RSMC Route revisions, restructures, staffing and hiring.

Deferred to next consultation date.

5. Establishment of CPC/RSMC Regional Committee.

Deferred to next consultation date.

6. Listowel RSMC Route # 3.

CUPW –Route is vacant and Management representatives are performing the sort and delivery duties.

CPC – The Corporation confirms that the Supervisor has been advised to stop performing these duties. A competition is underway to staff the route. There is a potential employee who may take the route but is not willing to use his or her own vehicle, as it is too expensive. As of today a vehicle has been rented and the supervisor is no longer performing these duties. The route will be reviewed. Once a new employee is hired we are going to provide some training and assistance for the first month.

CUPW – Believes that the Corporation has miss-treated the former employee. If the assistance offered today had been available to the previous route holder, that employee would still be performing the route. The Union asked if the Corporation would be willing to bring her back and provide her the assistance that you are now willing to provide?

CPC – will see where we are in the current staffing process and will review prior to making any final decision prior to advising the union of our position.

7. St. Catharine’s Group 2 Temporary employees ordered to perform duties on SS 4&5 route.

CUPW –Informed the Corporation there is no contractual provision in place which would allow the Corporation to ask or direct a blue book relief employee to perform work on an RSMC route and to do so is a violation of the (blue book) collective agreement. In addition,

the Union has directed members to refuse requests or direction from the Corporation to assist on RSMC routes. St. Catherines Management have requested or directed indeterminate or temporary employees acting in a relief assignment to assist on an RSMC route. The Union reiterated, that provided the request of a temporary employee did not impede or effect their assignments under the (blue book) collective agreement or those temporary employees who are not on an assignment, an offer of work on an RSMC route would not be viewed as a violation. As an example, a temporary employee can be offered work on an RSMC route upon completion of his/her duties on an assignment obtained under the blue book collective agreement.

CPC –Local management is reviewing the situation and will look into alternatives to resolve the issue. The Corporation will advise the Union.

8. Guelph. Civic addressing.

CUPW - What is the process for civic addresses?

CPC – If the RSMC where the customer resides then they are expected to deliver the mail even if the mail does not have a civic address. RR#2 Puslinch has been resolved.

9. London. Lock changes on Relay Boxes.

CUPW- Is of the position that RSMC’s are only required to change the locks on points of call within their route and not on other routes.

CPC- The Corporation will clarify the specifics

within Depot #1 in London. Subsequent to consultation…London depot #1 has instructed RSMC route holders that they are only responsible for lock changes on their own route.

Not on the agenda

11: Personal files/information

CUPW- Personal files and or personal information

not contained in proper file folders or sealed envelopes

CPC-Corporation will follow up

12: Location of RSMC relief project

CPC- Confirmed prior discussion was

premature with respect to the agreed project test sites.

CUPW: Bracebridge is the location desired by Terry Devine

Parties understand the agreed to locations will be determined through

National discussions.

13: Gas prices and the effect on RSMC’s

CUPW-informed the Corporation RSMC’s would resign due to

increase costs. Also informed the Corporation is receiving a rebate on

gas usage.

CPC – Will forward the Union’s concerns to National.

Next regional consultation date October 13 Thursday time to be determined

Kevin Barnard &

Bob Howey

Bob Howey

Bob Howey

Ron Schroder

Labour Relations & CUPW

Darlene Jaremchenko

Labour Relations

Bob Howey

Labour Relations

Ron Schroder

Ron Schroder

Mike Saulnier

Bob Howey

Labour Relations

Labour Relations

Regional Consultation

Between

Canada Post (Huron/Rideau)

and

the Canadian Union of Postal Workers (CUPW)

August 18, 2005

LONDON, Ontario

In attendance: Canada Post CUPW

Ron Schroder Gerry Deveau

Kevin Barnard Terry Devine

Mary Miller Elaine McMurray

Kim Gilbert Jim Morris

Darlene Jaremchenko Rob Henry

Joe Diniz Rob Dieroff

Bob Howey

Chuck Talbot

John Polok

Mike Saulnier

Kerry Reabel

______

Agenda Items

Action By

CPC/CUPW Urban Collective Agreement

Review of March 24/05 minutes.

Lead hand job descriptions

CPC –Job descriptions were forwarded to the field on May 09 2005.

CUPW – The issue is that some lead hands have reported to the Union

That they are being directed by the Corporation to conduct annual inspection of Rsmc routes. The job descriptions forwarded to the field do not include

this duty.

CPC – will re-issue directions to the field

Labour Relations

Item # 6. Staffing Article 13.16, 13.08 & 13.13

CPC-Will maintain negotiated rights pursuant to the new language contained in article 13. The Corporation will endeavor to staff vacant positions 2 weeks prior to the actual vacancy,

CUPW- Is still concerned that management may manipulate the

timing of when a vacancy is staffed and will submit grievances

if the exception/guide line is not adhered too.

Item # 7. Temporary Employees & Scheduling Vacation

CPC – Will adhere to National direction, that being to consult locally

which will enable local parties to consider local requirements.

CUPW – York has schedules and periods which do not block certain

periods of any given year. The Union wishes to have a standard process

for the whole Huron/Rideau division.

CUPW- St. Catherines has not consulted to remove the blocked out time.

CPC- Subsequent to the consultation the Corporation has investigated and confirms that St.Catharines Local Management has consulted with the CUPW Regional office and subsequently further increased vacation periods available for temporary employees.

Item # 10 and # 11. RSMC Health & Safety Meetings/Dog Repellent Labour Relations

CPC - Dog repellant will be provided if required. Local management were

informed on April 14, 2005 of their requirements under the labour code

with respect to the number of health and safety meetings to be held in any given

year.

CUPW- H&S reps have been provided to National CPC for all RSMC locations.

CPC – The Corporation views this matter part of the National Policy

grievance, however will verify with National Labour Relations.

CUPW – Tobermorry & Chesley have had meetings regarding

asbestos on the sites and CUPW Union representatives haven’t been notified.

CPC – This also, remains a National issue, however CPC

will follow up and respond in one week to verify the matter.

Item # 12. Wingham

CPC- Labour Relations on April 21 2005 informed the regional CUPW representative that Local Management was willing to meet and discuss the issue.

CUPW- will follow-up to clarify.

Item # 13 Serve Program/SQ Scorecard

CPC- The scorecard was provided to CUPW on May 18 2005.

CPC- Serve program provided during consultation.

Item #14 Grievance statistics

CPC- Labour Relations will provide grievance numbers and data to the Union.

Item # 15. Snow removal from various CPC street furniture

CPC- The policy was provided to CUPW on March 29 2005 by

Labour relations.

CUPW- Agreed policy received. The issue is that the

Corporation does not adhere to the policy.

CPC- The Corporation will re-issue the policy to the field.

Item # 16 Niagara on the lake

CPC- the matter was discussed during the consultation of March 24 2005

Mike Saulnier

Labour Relations

Labour Relations

NEW BUSINESS

AGENDA ITEMS

Action By

1. Alliston Post Office (stairwell does not have anti skid material applied to it).

Remove - GTA Region

2.Kitchener Local Payroll issues. Recovery of monies and article 35.06.

CUPW – Is continuously recovering funds without appropriate notice,

absent of the 10% or following the collective agreement.

CPC – Will request that Danny Kane from payroll attend a

meeting in London on this issue ASAP.

CUPW – Agrees to another meeting but informed the Corporation

the immediate problem must be corrected.

CPC – Kevin Barnard will collect all the issues and Bob will review

with Danny Kane directly.

3.Kitchener. Past arbitration award Doreen Couch.

CUPW- A grievance was sustained at arbitration and the employee still hasn’t been paid

CPC: will follow-up

4.Kitchener. David Black and Pension arrears.

CUPW: Memorandum of Agreement was signed stating that the employee was to pay back pension amounts which he did and now CPC is also taking pension arrears off of his cheque.

CPC: will follow-up

5.Stratford. Second ROSS unit.

CPC- 2nd ROSS to be installed by September 11, 2005

6.Stratford. Hydraulic/scissor lift.

CPC – A floor study is being conducted and in the meantime the Corporation’s Network function is sending two trucks until it’s been determined whether nor not a lift can be installed so that mono’s can be double stacked.

CUPW - asking for the names of committee members to

sit together on a regional level as per point 8.

7.Hamilton PDM. Delay of the 6.05 change.

CUPW – Union agrees to the change of the 6.05 notice

implementation date of October 17 from September 19

and doesn’t need CPC to issue anew 6.05 notice.

CPC- Will notify National

CUPW – 6.05 lists just received are inaccurate and need to be reviewed

CPC- Requests the Union to identify inaccuracies.

8.MMHE instruction.

CUPW - gave a presentation on the MMHE training and instruction

and the impacts of this type of work and training within the work environment. Requests the Corporation to standardize trainers, evaluations of trainers/operators, type of training etc to benefit the work environment and reduce safety concerns that have the potential to result in injuries. Request further meetings with the Corporation’s representative in order to establish consistency across the region. Current operators need to be reassessed/trained. Any operators that are operating without training evaluation etc are to cease operating immediately.

CPC- will review and advise.

9.17.04 process. Log Sheets.

CUPW – Informed the Corporation the Union does not agree with Log sheets used as the tool to solicit employees who have elected to work overtime in their depot. It is the position of the Union the Corporation is required to ask every employee on each occasion overtime is offered.

CPC – Such sheets have been used previously in this area and the Corporation views the sheets consistent with the collective agreement.

CUPW – Placed the Corporation on notice that in the event the log sheets are utilized, grievances will be submitted.

CPC – Reiterated, some sites have been using it for years and understands

that the issue has been grieved by Regional CUPW in British Columbia

scheduled for expedited arbitration in the near future. In the meantime the Corporation is inviting local consultation.

CUPW – will be filing grievances as they become aware of the Log sheets being put into use reiterating the Locals cannot agree to the log sheets.

10.Regional Pubs and Ads Processing Kitchener

CUPW –Informed, the Union has not had had enough time to digest the package from CPC. However believe this project falls within Article 29 since the Corporation is changing the manner in which this product is processed. In addition, the Union sees an increase in work in the London, Hamilton and Windsor plants but a decrease in the Kitchener plant.

CPC – The Corporation has taken the position that this change in processing is not technological change as defined in article 29.

CUPW – Reminded CPC of the continuous flow arbitration, which determined similar changes did invoke Article 29. The Union informed the Corporation the reason for the 120 day period is to allow the Union an opportunity to assess the impact of such changes. To this extent the Union wishes time to review the impact however does not oppose continued discussions on the matter with the Corporation.

CPC – Will review and respond. The Corporation informed the Union the changes are to address our customer’s immediate needs, not to pursue immediate costs savings. The Corporation informed the Union the Corporation would invite ongoing discussions.

CUPW- Recognizes this isn’t about cost and is about improving service.

The Parties agreed to continue discussion immediately recognizing the immediate service needs of the customer.

Subsequent to the consultation, the Union and Corporation have signed a Memorandum of Agreement regarding this change in process and commitments made by both the Corporation and the Union.

11.Service and Financials.

Deferred to the next consultation

CPC/CUPW RSMC Consultation

Agenda Items

1. Brantford/Simcoe.

CUPW –The Local Area Manager requested a meeting with the CUPW Local when grievances were filed respecting an RSMC represented employee driving on the wrong side of the road. It had been reported to the Union that the manager informed the employee that continued conduct may result in the termination of the RSMC’s employment. Regional CUPW have not received a response

from Local management to their written request to consult on the matter. Further, Regional CUPW views the policy as unilateral in nature and a subject that the parties are required to consult prior to implementation.

CPC – Informed the Union the expectation is a National expectation and conforms to the Highway Traffic Act. All RSMC represented employees were notified of expectations regarding adherence to the traffic laws. The Corporation is not in a position to amend or alter this direction and expectation but is available for consultation.

2. Driving on wrong side of road.

CUPW-Union requested copies of delivery procedures

CPC-The Corporation will adhere to the National direction

previously provided to the RSMC employees.

Copy of expectations will be provided to the Union.

Subsequent to the consultation, the Union was provided with the delivery expectations of all RSMC represented employees.

3. RSMC Health and Safety Union contacts.

CUPW: presented list of representatives who should be informed

of safety matters.

CPC- Offices with 20 employees or less are governed by the Labour Code. Subsequent to the consultation the Corporation advises that the issue raised by the Union will be addressed through the grievance filed by the Union’s National office.

4. RSMC Route revisions, restructures, staffing and hiring.

Deferred to next consultation date.

5. Establishment of CPC/RSMC Regional Committee.

Deferred to next consultation date.

6. Listowel RSMC Route # 3.

CUPW –Route is vacant and Management representatives are performing the sort and delivery duties.

CPC – The Corporation confirms that the Supervisor has been advised to stop performing these duties. A competition is underway to staff the route. There is a potential employee who may take the route but is not willing to use his or her own vehicle, as it is too expensive. As of today a vehicle has been rented and the supervisor is no longer performing these duties. The route will be reviewed. Once a new employee is hired we are going to provide some training and assistance for the first month.

CUPW – Believes that the Corporation has miss-treated the former employee. If the assistance offered today had been available to the previous route holder, that employee would still be performing the route. The Union asked if the Corporation would be willing to bring her back and provide her the assistance that you are now willing to provide?

CPC – will see where we are in the current staffing process and will review prior to making any final decision prior to advising the union of our position.

7. St. Catharine’s Group 2 Temporary employees ordered to perform duties on SS 4&5 route.

CUPW –Informed the Corporation there is no contractual provision in place which would allow the Corporation to ask or direct a blue book relief employee to perform work on an RSMC route and to do so is a violation of the (blue book) collective agreement. In addition,

the Union has directed members to refuse requests or direction from the Corporation to assist on RSMC routes. St. Catherines Management have requested or directed indeterminate or temporary employees acting in a relief assignment to assist on an RSMC route. The Union reiterated, that provided the request of a temporary employee did not impede or effect their assignments under the (blue book) collective agreement or those temporary employees who are not on an assignment, an offer of work on an RSMC route would not be viewed as a violation. As an example, a temporary employee can be offered work on an RSMC route upon completion of his/her duties on an assignment obtained under the blue book collective agreement.

CPC –Local management is reviewing the situation and will look into alternatives to resolve the issue. The Corporation will advise the Union.

8. Guelph. Civic addressing.

CUPW - What is the process for civic addresses?

CPC – If the RSMC where the customer resides then they are expected to deliver the mail even if the mail does not have a civic address. RR#2 Puslinch has been resolved.

9. London. Lock changes on Relay Boxes.

CUPW- Is of the position that RSMC’s are only required to change the locks on points of call within their route and not on other routes.

CPC- The Corporation will clarify the specifics

within Depot #1 in London. Subsequent to consultation…London depot #1 has instructed RSMC route holders that they are only responsible for lock changes on their own route.

Not on the agenda

11: Personal files/information

CUPW- Personal files and or personal information

not contained in proper file folders or sealed envelopes

CPC-Corporation will follow up

12: Location of RSMC relief project

CPC- Confirmed prior discussion was

premature with respect to the agreed project test sites.

CUPW: Bracebridge is the location desired by Terry Devine

Parties understand the agreed to locations will be determined through

National discussions.

13: Gas prices and the effect on RSMC’s

CUPW-informed the Corporation RSMC’s would resign due to

increase costs. Also informed the Corporation is receiving a rebate on

gas usage.

CPC – Will forward the Union’s concerns to National.

Next regional consultation date October 13 Thursday time to be determined

Kevin Barnard &

Bob Howey

Bob Howey

Bob Howey

Ron Schroder

Labour Relations & CUPW

Darlene Jaremchenko

Labour Relations

Bob Howey

Labour Relations

Ron Schroder

Ron Schroder

Mike Saulnier

Bob Howey

Labour Relations

Labour Relations