January 11, 2004

STAFFING CHANGES

General Changes

Positions that become vacant, prior to February 1 2004 are filled under the 2000 Contract.

Positions that become vacant, after January 31, 2004 are filled under the 2003 Contract.

CPC will accept new applications on the new form effective January 1, 2004. They are supposed to be in the mail at this time.

If you wish to replace an old existing transfer seamlessly, you should have it submitted by January 23, 2004. Of course, you can submit after that date whenever you decide to transfer or promote.

Currently in the Scarborough Local, there are employees in two (2) “Groups”:

Group 1, Postal Clerks

Group 2, Letter Carriers and Mail Service Couriers

Within each “Group”, there are a number of “Classifications”, Full Time and Part Time, Postal Clerks, Letter Carriers or Mail Service Couriers.

Transfers (vacant positions)

Transfers are only required for two kinds of movement

1)

To change “Classifications”, PT to FT or MSC to LC, as examples.

[In the Scarborough Local, there are the following Classifications:

Group 2 PT LC-01 (Letter Carriers, LCA’s, DRS and Relief)

Group 2 FT LC-01 (Letter Carriers, LCA’s, DRS and Relief)

Group 2 PT MSC-01 (Mail Service Couriers and PT PM Relief)

Group 2 FT MSC-01 (Mail Service Couriers and Relief)

Group 1 PT P0-4 (Postal Clerks)

Group 1 FT P0-4 (Postal Clerks)

Temporary Employees]

2)

To change “Post Offices” (Post Offices are an abstract collection of work places, “Sections”, “Units”, “Stations” and “Shifts”, not a physical building per say). In the Local, there are the following Post Offices:

Scarborough / Metro East C&D and Retail (Group 1&2, includes YDC MSC’s)

U.M.O. (Group 1)

E.R.V.U. (Group 1)

Y.D.C. (Group 1)

Some of the other Post Offices in the MAPP, are West C&D (Stations), SCLPP, WLPP, BMF (Plants & Transportation), under the Jurisdiction of the Toronto Local.

The filling of Vacant Positions, is done by raw seniority, all Groups and Classes on an equal basis. Thus, a Full Time Letter Carrier position can be filled by a Part Time Clerk with more seniority than a Part Time Letter Carrier with less seniority. The newly promoted employee still has to bid ownership of an assignment in a Monthly Bid. The position will not be posted for a monthly bid until the vacancy is filled and the transferee participates in the bid.

Bids (vacant assignments)

There will be a monthly bid for vacant assignments for both Group 1 and 2. Both will change significantly from the current practice. There will no longer be a distinction between Preferred and Non-Preferred positions, and no longer a “Section” preference. There will be no more Component preference for filling Group 2 positions.

Temporary Employees (Promotions & Transfers)

Temporary Employees can now cross “Post Offices” (Scarborough / Oshawa / Toronto etc.) without losing seniority by way of a Transfer Application Form, but they have to apply to get a promotion. Crossing lists still locks you onto that List for 12 months. Temporary Employees will use the same Transfer Application Form to transfer or promote into Indeterminate Status.


Scarborough Local Specific

Time Frames, Two Systems (for a while)

Current applications are still good for all Vacancies prior to February 1, 2004. This system will be in place for a couple of months at least, as it takes that long for CPC Staffing to fill a position. Some positions may be covered by grievances, which may affect staffing, but not many, if any. Many employees moved on January 5th or 6th, 2004 which creates new vacancies/assignments to be filled under the current system of Components, and Preferred / Non-Preferred.

Applications for new vacant positions / promotions must be submitted by Friday January 23, 2004, to qualify for vacancies after January 31, 2004. You can submit after that date whenever you decide to transfer or promote.

The resulting vacancies / assignments from the January bids will likely be filled under the new system. The new system is based on “two Fridays prior to when CPC commences the staffing action” of a vacant position, as opposed to the current system, whish is based on a “transfer on file ten working days prior to the date of the vacancy”.

GROUP 1 EMPLOYEES, Postal Clerks,

Currently, Clerks bid in two processes under Article 13, “Preferred” and “Non-Preferred”. There is also “Section”, “Post Office” and “MAPP” preferences in filling Vacancies. There is a significant change to this process for filling vacancies and bidding assignments.

Transfers:

Transfers are still required to go to the YDC, UMO, ERVU, and locations in the Toronto Local (West Stations, SCLPP, BMF, and WLPP) and all other Locations in the country. There is no change to this transfer process for these kind of movements. You must submit a new application for future vacancies to maintain your current desires.

Transfers are required to change classifications, PT to FT or Clerk to MSC or LC, as examples. In the Local, the Classifications are listed above:

Bidding:

There will be one bid for FT and one Bid for PT, instead of the current three bids monthly. There will still be bids under 39.07 for long-term absences CPC fills.

Currently a senior FT Final Sort Clerk on nights in a non-preferred assignment could not bid directly into a Registration or Wicket Position, while a junior employee in a preferred position from the Toronto Local would get the position. The filling of assignments will be by seniority in the classification in the Post Office. The FT Final Sort Clerk gets the assignment under the new system.

Currently a senior FT Clerk in West Beaver Creek could not directly bid into a Pickering Position, while a junior employee in Pickering with “Section Preference” would get the position first. The filling of assignments within the “Classification” is by seniority in the “Classification” in the “Post Office”. The FT Clerk in West Beaver Creek gets the assignment under the new system.

If transfer or promote and you do not obtain a position in the monthly bid, you will be assigned, from Ajax to Don Mills to Richmond Hill into remaining positions, but not into resulting positions.

Employees cannot bid for assignments crossing “Classifications” on a monthly bid.

GROUP 2 EMPLOYEES, Letter Carriers, and Mail Service Couriers

Components are gone for the purpose of Articles 13, 46 and 47, but they remain for the purpose of Article 17 according to the Draft Text.

Transfers

Transfers are still required to go to the Toronto Local (West Stations) and all other Locations in the country. There is no change to this transfer process for these locations. You must submit a new application for future vacancies that arise after January 31, 2004.

In the Scarborough Local currently, Letter Carriers and Mail Service Couriers bid in eight (8) components every four weeks for vacant assignments, and must submit an application to move from one component to another for vacant positions. There is a significant change to this transfer process.

You will no longer have to submit transfers to go to the following Components: Ajax, Pickering, Richmond Hill, Thornhill (West Beaver Creek), Markham/Unionville, Willowdale, Don Mills and Scarborough. You will only have to submit an application to change “Classifications” or transfer out.

Bidding:

There will be one (1) monthly bid in the Local for all Group 2 employees, Letter Carriers and Mail Service Couriers. The assignments in the following Components will be on one posting, Ajax, Pickering, Richmond Hill, Thornhill (WBC), Markham/Unionville, Willowdale, Don Mills and Scarborough. You cannot bid for assignments in another Local. Employees cannot bid for assignments crossing “Classifications” on a monthly bid.

No longer will a senior employee have to transfer to a relief position in a component and then bid ownership of a route / assignment, you can bid for the route / assignment directly. At the same time, an employee in a station may not be successful in obtaining a walk within the station / unit under the new “Post Office” system. This is a change from the single Installation / Component preference in the past, i.e.: Don Mills, Thornhill (WBC), Ajax, and Pickering. Other locations are used to a multi-facility bidding process based on their components.

If transfer or promote and you do not obtain a position in the monthly bid, you will be assigned, from Ajax to Don Mills to Richmond Hill into remaining positions, but not into resulting positions.

Restructures

Currently, during a restructure, depending on gains or losses “Routes” go up for bid, and there is a first round bid by “route holders” and remaining routes go to a Post Office wide second round, then the application of Article 13.

In a Major Restructure under Article 47.14 all assignments will go up for bid, including non “Route Holder Assignments”, Relief, LCA, DRS, unless Article 54 is a factor.

In a Minor Restructure, the current preference to the Route Holders is still maintained.

TEMPORARY EMPLOYEES

The biggest change for Temporary Employees is the introduction of an “Application Form” (Sample Attached) to promote into Indeterminate / Permanent Status.

Currently, CPC canvasses / surveys the Temporary Employees: “do you want to promote, we have a vacant PT Clerk, PT Letter Carrier or PT MSC vacant position in component ‘X’, and you will bid to own an assignment in the component”. Clerk positions are the exception, they own the position based on the offer.

Temporary Employees must now submit an “Application Form” to promote into PT and FT Clerk, Carrier or MSC’s vacancies. You will then bid to own an assignment in the “Local”. If you do not obtain a position, you will be assigned, from Ajax to Don Mills to Richmond Hill into remaining positions, but not into resulting positions.

In addition, there is a combined MAPP hiring list for the Scarborough Local and Toronto Local for promotion into Indeterminate Status. You must apply for promotion in other “Post Offices” in the Toronto Local, you will not be canvassed. You cannot apply to promote in the Oshawa Local or the Newmarket Local, as examples.

The other big change is the ability to transfer “Post Offices” without losing their “Temporary Employee Seniority Date”, which has been in effect for the last few months, and many Temporary Employees are taking advantage of this change, moving to other Post Offices and promoting into Indeterminate / Permanent Status.

This process is not retroactive, in that lost seniority from prior moves is still not taken into account on Temporary Employee Seniority Lists. Temporary Employees who lost Seniority in the past, are still entitled to include that time for Continuous Seniority Date purposes upon promotion. Contact the Local upon promotion if you are one of these employees.

RESCINDING APPLICATIONS (ALL GROUPS & TEMPS)

This is a major change, and may be a problem. In the past, a transfer was good for one (1) year and then had to be renewed. Under the new system transfer are good until they are withdrawn or eliminated.

If an employee put in a transfer to three classifications 1) FT Clerk, 2) FT LC, 3) FT MSC , from a PT MSC, and got the FT LC Vacancy, the third selection would be eliminated, but the first selection would still be active. The employee would someday get reporting instructions, even if they no longer wanted that vacancy.

To rescind an application for a transfer or promotion, an employee must submit a new blank application form, or an amended form if you want to alter your requests.

If you submit an application for a vacancy in the Scarborough or Toronto Locals, you will not have the opportunity to decline as you do now. You will receive a reporting letter, you cannot refuse. You must be very careful of what you apply for as members will be assigned automatically even if they no longer want the position.

LOCKED INTO POSITIONS / GROUPS

If you cross “Groups” Clerk(1) to Carrier / MSC(2), or Carrier / MSC(2) to Clerk(1), you cannot cross back for one (1) year, unless it is a promotion from PT to FT or an increase in pay rates. You can still move around within your Group, you just cannot cross Groups for a year. You are not locked into a position or Post Office.

Group 1 employees should exercise caution when bidding into Don Mills and Pickering Retail assignments, because some of them are Bilingual. Bidding into these positions can lock you into Bilingual positions for a period of one (1) year after completion of your training. Employees who are assigned to these positions are not locked in. This is not retroactive and does not affect current incumbents.

UPDATE, PT & FT MSC’S IN THE STATIONS AND YDC PARCEL PROJECT

There is no agreement at this time! The Local Parties are not talking! The Local and National position is quite clear, we are involved and the employer pays! Failing any agreement to modify the process, Article 47.19 applies at this time. The MSC’s at Malvern will be displaced in February 2004.

Junior PT MSC’s are urged to obtain transfers to other classifications of their choice. Once all the Station MSC duties become MLC duties and the YDC Parcel Hub is restructured, the junior MSC’s will be displaced.

SENIORITY RULES, TIED EMPLOYEES

Due to the new process of staffing, there will be some changes to the breaking of ties between employees with the same Seniority date, like Dec. 17, 1976, Sept. 1, 1992, and Sept. 15, 1998, as examples.

Once this information is supplied by the National CUPW to the Local, we will inform you of the new criteria and its impact.

In Solidarity

Mike Duquette
President
Scarborough Local