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The General Duties of the Secretary Treasurer is to administrate the finances of the Local, track the membership, and maintain the records of the Local with the exception of Grievance and W.S.I.B. files. In addition there is considerable time involved with the processing of union leave, benefits for officers and also dealing with Payroll and Comp & Benefits at CPC.
The Local Secretary-Treasurer shall: a) Be an elected Full-time Officer and voting member of the Executive Committee; b) Be responsible for all official documents of the Local; c) Be responsible for the Locals correspondence and shall convey it to the Executive Committee and the General Membership meetings; d) Keep a record of the discussion of the Executive Committee and General Membership meetings; e) Be entrusted with the funds of the Local, approve all cheques to be signed for expenses authorized under the National Constitution, the resolutions passed at meetings, deposit immediately all monies he/she receives on behalf of the Local and sign cheques along with the President or in his/her absence, the 1st. Vice-President; f) Be responsible for bookkeeping records of the Local and keep them ready for submission to the Local Trustees at least four times per fiscal year; g) Prepare an annual financial report which is submitted to the Executive Committee and the General Membership meetings and a copy of this report is sent to the National Secretary-Treasurer and the National Director; h) Present a report on the state of the Locals' finances to the General Membership meetings and he/she shall, at least every two (2) months, submit a financial report to the National Director; i) Keep an up-to-date mailing list of the membership; j) Establish an adequate filing system for the Secretariat and Treasury; k) Establish and maintain an efficient system for the membership control and check-offs; l) Be responsible for all communications to Local Officers; m) Prepare notices of all General Membership meetings and arrange to distribute and post such notices at least ten (10) days prior to such meetings; n) Not issue any cheques in payment of any account not provided for in the budget or authorized by the Local By-Laws or National Constitution, unless approved by the majority of the Executive Committee. Such payment shall be subject to ratification at the next General Membership meeting of the Local; o) Not pay any money without a bill or signed voucher; p) Forward the per capita tax quarterly for each member not on check-off who is in good standing and also a list of suspended or expelled members to the National Secretary-Treasurer; q) Be responsible for per capita tax on all members in good standing, including those members not on the check-off who pay dues Locally; r) Be responsible for the nominal list for the membership of the Local. s) Prepare a monthly report on 4.1 paragraph a) which will be submitted to the Local Executive Committee and to the General Membership Meeting and a copy of this report be sent to the Local Route Structure Officer.
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