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 CPAA / JOSH Meeting July 20th, 2005
Location: Orangeville PO
In Attendance:
CPC CPAA Guests Pat Dyke Sandra Wilson Bill St.Germaine EHS Safety Officer Dave Baldock Connie Burggraf Mike Gilston EHS Safety Officer Prat Mehrotra
CPAA Health and Safety Committee Standards and Procedures
Area Retail Managers (ARM) to accompany CPAA Health and Safety representatives and Environmental Heath and Safety Officer (EHS) to conduct 2 tours per month of CPAA Stations. CPAA representative are to advise the committee in advance on sites to be inspected.
The Committee was advised that the CPAA NJOSH agreed that LJOSH were required to conduct 6 Committee Meetings per year (January, March, May, July, September and November)
Completed CPAA Health and Safety monthly Inspection Sheets of CPAA Offices are to be provided to the committee by the ARM responsible for the stations.
Health and Safety Minutes and monthly station tours are to be posted at each station.
Copies of all Environmental Assessment and Reports are to be kept with the Postmaster for review.
CPAA Offices requiring a First Aid Attendant, Postmasters are to contact their Area Retail Manager to arrange for training.
Review of Previous Minutes
04/07/07 The committee requested that a letter be sent to CUPW advising that a CPAA / JOSH committee has now been developed and all safety concerns should be raised to the Postmaster and sent on to the CPAA committee. John den Bok will pass this on to Labour Relations. <Update Nov 24, 2004> Craig Mclachlan, Manager EHS and Labour Relations will be advised. On going <March 02, 2005> On Going <April 27, 2005> On Going <June 21, 2005> On Going <July 20, 2005> Update When the National position is determined, the CPAA Health and Safety Minutes will be updated at that time. Closed
04/07/08 The committee requested a list of CUPW representatives that may attend CPAA offices to address safety concerns.
<Updated Oct 20, 2004> All Safety Issues and JOSH responsibilities remain under the jurisdiction of CPAA until such time that the resolution to the National CUPW Grievance has been decided. <June 21, 2005> On Going <July 20, 2005> Update When the National position is determined, the CPAA Health and Safety Minutes will be updated at that time. Closed
04/10/05 Emergency Evacuation Procedures are to be viewed and conducted were appropriate (multiple level operations) before December 31, 2004. The Fire Chief and Floor Wardens along with the evacuation drill times are to be recorded on the monthly health and safety tour sheet.
<Update Nov 24, 2004, all multi-level facilities with operations on multiple floors are to have the Emergency Evacuation Procedures conducted once a year and recorded on the Station Health and Safety monthly tour sheet.
Klienberg Main Floor and Basement Operations Completed Port Perry Main and Second Floor Operations Completed Cannington Main and Second Floor Operations TBD
<March 3, 2005> EHS advised that all GTA Facilities and Stations are to conduct an Emergency Evacuation during May / June 2005 to meet Labour Code Legislation. Each CPAA Postmaster (as Fire Chief) is to confirm on the monthly Workplace Inspection Checklist, Health and Safety Inspection Report and record he following information: (1) Date conducted; (2) Who was the Chief Fire Warden, usually the Postmaster; (3) How long the Emergency Evacuation took to complete and (4) Were there any issues?
05/03/05 CPAA Health and Safety Committee has requesting information concerning the HVAC Maintenance as per the Labour Code (2.24 (2)(iv) for the Operation, Inspection, Testing, Cleaning and Maintenance of HVAC systems in CPAA Offices Managed Offices. <April 27, 2005> On Going <July 20, 2005> Update Real Estate will be requested to provide the processes for CPAA HVAC Building Maintenance.
05/03/06 CPAA Health and Safety Committee has requested that Real Estate provide information on Building Condition Reports that were conducted on Real Estate managed CPAA buildings. <April 27, 2005> On Going <July 20, 2005> Update Real Estate will be requested to provide the a roll-up on the Building Maintenance reports that have been submitted.
05/03/07 Real Estate is requested to provide copies of the CPAA Building Maintenance Reports that are completed annually by Postmasters. ARMs are requesting Real Estate to reissue Building Maintenance Inspection packages to all CPAA Offices. <April 27, 2005> Real Estate provided copies of the Property Management Inspection Sheets received from CPAA building for 2004.
Sandra Wilson, will provide a Blank copy of the Property Management Inspection Sheet 45-068-025 (01 12) that will be forwarded with the next CPAA JOSH Minutes in June 2005. CPAA Station Inspection are to be conducted in September 2005. <June 21, 2005> On Going <July 20, 2005> Update Real Estate will be requested to provide the processes for notifying CPAA Postmasters that Building Maintenance Reports are to be completed and submitted in September 2005.
05/03/08 Emergency Measures Organization Procedures for CPAA Offices are to be reissued by Environmental Health and Safety. An EHS Binder will be established by EHS for Health and Safety information, All EMO Procedures are to be kept available and updated yearly as per National Fire Code and Labour Canada legislation. <April 27, 2005> A CPAA EMP Procedures have been developed and Postmasters will be instructed to review the package and complete the local emergency telephone numbers. <June 21, 2005> On Going <July 20, 2005> Update Copies of the CPAA EMO Procedures have been forwarded to all GTA CPAA Offices. Closed
05/04/01 Sandra Wilson will develop a Yearly Checklist for CPAA Offices that will advise the Postmasters on their building requirements. Dave Baldock will review the document. <June 21, 2005> On Going <July 20, 2005> On Going
05/04/02 CPAA JOSH Meeting Minutes will be distributed through Wellness, copies of the minutes will be sent to the CPAA Post Offices with the monthly Wellness Information Packages. <June 21, 2005> On Going <July 20, 2005> CPAA JOSH Minutes are now being distributed through the Gateway Mailroom. Closed
05/06/01 Scarborough LJOSH advised Dave Baldock of Health concerns raised by the RSMC at the Maple PO. There was Potable Water, which has now been resolved. Emergency Access Door and the Emergency Access Steps will be investigated by Bill St.Germaine, EHS Safety Officer Metro West Toronto who will conduct a site investigation and advise the CPAA LJOSH. <July 20, 2005> Update Bill St.Germaine confirmed that the emergency access door was adequate. The step from the Stairs at the emergency exit is too high and an additional step will have to be added. Real Estate will be advised to take corrective action. On-Going
New Business
05/07/01 Maple PO had a floor Load Test conducted and it was determined that the load capacity on the floor had to be limited to ½ mono maximum fill. Dave Baldock, ARM will follow-up with the SCLPP and Gateway to ensure that only ½ full monos are dispatched.
05/07/02 Orono PO Front concrete steps and handrail are in poor condition and is crumbling. There is a risk that a customer could injure themselves while using the stairs and handrail. Real Estate is requested to provide a schedule for the Capitol Budget required for the needed repairs.
05/07/03 Site Health and Safety Inspections
Grand Valley & Shelbourne Sandra, Dave & Bill Caledon Villlage, Inglewood, Caledon East Pat, Connie & Mike
Next meeting is scheduled for September 28th @ 09:00am @ Aurora PO.
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