|
|
|
CUPW 2011
LIFELINE FOUNDATION
Links to CPC Householder Values and Walks by
FSA
|
MINUTES OF MONTHLY CONSULTATION
BETWEEN
GTA-DELIVERY-TORONTO EAST
AND
CUPW-SCARBOROUGH LOCAL
JUNE 10, 2009
R. Carroll M. Duquette J. Coe L. Charles D. Dawson C. Beth R. Saunders G. Pratt J. Parent G. Tomaszewski C. Samonite E. Sigouin L.Waine K. Davidson
RMO ISSUES
UNIONVILLE
T. Parkes is reviewing/verifying volume count data, issues with duplicate cards, inconsistencies with card information. Bo and Tom are meeting and correcting.
MVI has not been provided as yet, V. Phillips and M. Musing are assisting, the union is pleased with their involvement.
The union raised issues with palm recorders, referred to as ghosting, POCs are reflected as farms when they are actually buildings which affects HH allotments. Management responded that issue with palms has been corrected. A meeting may be set up next week to discuss. The union stated that information is required as to volume counts as MVI not to be used. The union is entitled to information from the previous nine months. Management will review with Delivery Support. The union stated that counts are required for all stations.
A62 VALUES
The union inquired if paid, this affects Ajax, Pickering, Scar F Rich Hill/Thornhill and may include WBC. Jim Wineck to respond as to status. The union stated that issue has been left unresolved for too long, if required pay via B3.
Payment of beverage allowance owing remains outstanding. J. Dixon is addressing.
Scar F specific routes and issues to be addressed as there are no resources to perform a structure. The union was disappointed in work that went in to correct issues will not result in structure exercise. Resources are unavailable; however adjustments are expected by summer.
Volume counts for “D” and Depot 11 are scheduled for March 2010.
Management stated that names and dates are required to input corrections for A62 values and beverage allowance. IMI requires names and ID numbers, including dates. It may require alternate action for payment.
The union requested an updated list of stations to be structured. A ten day count will be conducted in “D”. The union stated that drivers in “D” have been given additional work; management responded that address updates are being conducted.
DEPOT 11 CONCERNS
Installation of two keypads for Depot 11 and 280 Progress each have been approved.
Management stated that the water pressure in Depot 11 has been addressed, is at or better than prior to construction. The union disagrees, B. Slinger to be contacted.
MODIFIED DUTIES REPORT LACKING INFORMATION
The union advised that if issues arise they will raise in monthly meetings.
FAILURE TO STAFF TRUE VACANCIES
L. Waine to review with J. Wineck for Zone 7, Zone 6 meeting later in day. The union advised that there is one grievance filed for both Zones 5 and 6.
FOUR HOUR H&S MODULE
The union stated that the eight hour module is being conducted for new hires, not obtaining regular employees. This should be completed during low periods. In Kitchener three quarters of employees received training ion the weekends. R. Carroll to follow up.
APP DD TRAINING
The union stated that three classes remain to be performed to capture all employees. Management stated that K. Edmunds is conducting with employees from 2003 onwards. R. Carroll to verify.
NO SMOKING POLICY
Management stated that there is no policy in place; it is voluntary compliance of 9 meters. Discipline applies with on premises or in vehicles only.
Management inquired if the union is satisfied with a 9 meter rule. The union requests a standard policy, enforceable in all locations, however, compliance voluntary. The union suggested that a policy be adopted; address non compliance informally, then formally if necessary. Management committed to reviewing a standardized communication, however, will have to be from LJOSH and adjustment may be required in certain locations, reasonable efforts will be made.
SCAR F BAR CHARTS
Management stated that review should occur daily, additional vetters are required. Scar F is being conducted today. The union stated that Scar F has not been conducted in months, take issue with availability of union representative not being available. There is a dispute in relation to when conducted or how. A. Azzapardi advises monthly, there are issues with access to information, Unionville raised as an issue, no access to computer. Management stated that the Vetter is not required to be in front of the computer screen to sit and watch information made available. The union stated that they are entitled to notes and data, need to verify absences. Pickering is the only location that addresses absences in the notes, not just total numbers, this is the correct way.
It is confirmed that vetting is to be conducted daily, there is no requirement or authorization to cover portions of a “vetters” route, this is not to occur.
WBC OT LISTS
L. Waine has reviewed M. Duquette’s sample OT list, concerns raised and agreed, M. Duquette to alter and provide back.
280 PROGRESS PARKING PLAN, VALUES RSMC AND PV ROUTES
The union stated that time values, especially for Malvern need to be addressed. Management stated that any changes will have to be addressed with the LJOSH committee; plan was put into place to address safety concerns originally. It may be that values or adjustments if necessary are insignificant.
SIGNING OF MINI MEETING ATTENDANCE RECORDS
Management stated that it is a requirement in H&S regulations and legislative requirements to sign attendance as communicated in April, 2009. The union has an issue with what is recorded in the notes by supervisors, what is reflected and what is communicated by different management representatives may not have been adequately explained. Employees have issues with signing. In one instance the topic discussion raided an issue of sensitivity and privacy.
Management stated that it is normal practice for module supervisors to conduct with employees assigned to them, message should be the same. The union requests a hard copy of briefing notes to be provided each employee in attendance.
Management stated that copies will not be provided; it is costly and environmentally unsound.
The union stated that posting of information, 280 Progress raised as example in all information books does not occur.
Management stated that briefing notes of mini meetings will be posted that day for review. Copies of attendees and notes to be present in LJOSH meetings. This theme will be reinforced with LJOSH members. Speaking notes are not cast in stone, issues of concern raised or worthy of mention will be cascaded to employees.
The union inquired if this is how management intends to cover themselves by stating that this is considered as training.
Management responded that it is considered as training and education, in some circumstances management will rely if necessary to confirm an employee has been provide training.
The union inquired how and where this information will be kept. Management could not respond at this point where information will be retained. Will confirm.
CRIME SCENE PROCESS
J. Parent will review with union and management representatives an earlier issue to determine if management was aware of a situation involving a crime scene and what if any action occurred.
The union stated that YDC is having Corporate Security representatives review the feasibility of a swipe system for access to the facility, there apparently has or is to be a national security assessment in these types of situations.
Management to follow up with Corporate Security for procedures.
NEW BUSINESS
MONTHLY BIDS
The union raised concerns with PC&R not performing/posting bids in a timely manner or missing positions or information. This has been raised previously, schedule to be followed, safe guards required to ensure issues are not raised. There have not been issues with postings in years, now, commonplace.
Management responded that new officers and personnel are involved, training and education has contributed to issues. It is acknowledged that in some instances information has been absent. Operations has met and discussed with PC&R.
GROUP 1 STAFFING
The union stated that as above, positions are required to be staffed, in one instance a Registration position is vacant, it has not been posted, a relief remains assigned at this time.
We are advised that the position is being withheld from posting to accommodate employees under article 54 from Toronto without discussion/consultation with regional or local representatives of the union.
Management will follow up.
The union raised an issue with a recent decision that accommodations under article 54 are by the Local, not post office, there is no reference in collective agreement. MSC in the YDC are part of the East post office.
Management has reviewed and does not agree with the union’s position. Accommodation respects post office area first, there is no provision of greater need or to “bump” an employee out of an accommodation from another post office or workplace.
GROUP 3 & 4
The union stated that postings of opportunities in these groups are to be posted, confer with J. Best.
J. Best has advised that there are no longer postings of this nature, all bidding opportunities are either by transfer request or application/competition.
SAIRS @ LJOSH
The union raised an issue with SAIR reports not being brought to LJOSH meetings; this is where review is to occur. The union is not requesting a copy a copy at the LJOSH, they are not to ask.
Management will reinforce to bring to meetings.
PICKERING UNMANNED DOCKS
The union stated that this issue was raised in retail meeting last week, C&D employees are leaving dock doors open, customers leave mail on dock, then enter Retail counter from front doors requesting verification of product left at the back dock. What is the clerk to do?
Management to review
AJAX NOT POSTING MINUTES
The union stated that minutes of consultation meetings are not being posted, management to correct.
HH OVERAGE PROCESS-CMS
The union inquired as to the process to be followed.
Management stated that the employee is to bring any overages to the supervisor, initial and indicate reason for overage if known why or variance by mailing. The supervisor completes the form. Management will cascade to supervisors.
H1N1 SANITIZERS
The union stated that in some stations bottles of hand sanitizers were provided employees, in some stations there is a wall mounted container of sanitizer. The union prefers wall mounted.
CONTACTS
The union raised lack of notice of organizational structures, recent example PC&R representative. Management will reinforce.
NEW KEY PROCESS-DEPOT 11
Employees are being advised to return keys to station, some are not considered as portal to portal, how will they be paid?
Management to respond, normally paid under 15:08.
LJOSH ANNUAL REPORTS
The union stated that they have not received copy of annual inspection reports as required. Management to review with D. Beckner, they were provided to her.
SECOND RELAY RUN PROCESS
Management confirmed that late relays when delivered by MLC/MSC are paid as incentive. Document to this effect has been circulated previously, will send again to managers.
RLC TRAINING
The union stated their position that all RLC are to be trained in all aspects/duties of Group 2 duties. Recently a DRS assignment was improperly assigned. Management stated that this has been corrected. This issue was raised months ago and management advised that a sufficient number of RLC are trained.
OTHER ISSUES
RETAIL CARRY OVER OF VACATION LEAVE
The union stated that they were advised recently that there is over 5000 hours of vacation carryover by Retail employees. An additional two to three employees are required to assist in allowing this leave to be observed. Discussion on utilizing employees with restrictions requiring accommodation will be raised at the next 54 meeting. J. Coe to discuss with P. Scott prior to meeting.
SCANNING RELAY TAGS/BAGS
The union stated that this issue was raised nationally and a letter sent to R. Saunders. It is the union’s position that this represents tech change.
Management to review
DIA PROCESS
Discussion arose in relation to L/C receiving copy of report, the new DIA process provides an exception report only, and it does not provide a daily printout when the PDT is docked.
AJAX PT LCA
The PT LCA has been working eight hours daily for over seven months, positron should be made full time, see grievance 602 07 1174, from July 2008 which goes back a year.
J. Wineck to address and respond.
ADDRESS UPDATES
L/C REQUESTS FOR UPDATED INFORMATION ON WALKS, SEQUENCING
The union stated that L/C were requested to update route information in relation to sequencing, this is APOC work, what are the expectations of employees.
Management has reviewed and confirmed that L/C's were requested to review with supervisors the accuracy of route information, including the sequence of delivery of their routes. Values exist for L/C to update their routes.
PAY ISSUE EMPLOYEE ON WSIB
The union raised a concern with an employee not receiving pay although WSIB had approved. This is resolved, however, approval late in receipt to Corporation.
GRIEVANCES RELATING TO EMERGENCY OT LISTS
Lists from stations to be provided to L. Waine, to be forwarded to M. Duquette upon receipt. Parties will then meet to discuss.
AJAX, RLC VACANCY NOT POSTED
The union raised an issue with a RLC vacancy not being posted. C. Samonite stated that a position was to be deleted; we were awaiting a vacancy to arise. C. Samonite to verify with B. Stephens.
H&S CONCERNS- RLC RACING TO OTHER FACILITES TO SELECT ASSIGNMENTS
The union stated that concerns exist as some L/C’s are racing to other facilities to obtain walk selection. This arose @ Depot 11 recently. Management stated that this has been addressed, 10 to 15 minute window reasonable.
LETTER FROM P. MULVIHILL-UNION OFFICERS RETURNING TO ASSIGNMENTS
Management stated that this applied to Toronto locations presently. Any changes in East Delivery will be communicated.
INTRODUCTION NEW EMPLOYEES TO UNION REPRRENTATIVES
The union claimed this is not occurring, the union was requested to provide names and examples.
H&S OBSERVATIONS
The union inquired if this continues, management responded that it is. The focus is on safety and reducing injuries.
DEPOT 11
Management stated that there are various levels of government looking at facility, the Corporation being advised that this location is being sought for alternate use. Real Estate has been requested to seek other properties for usage.
SLIPS & FALLS/INJURIES/ABSENTEEISM
Management stated that they are seeking the union’s involvement and assistance in addressing H&S, specifically frequency, severity of injuries and absenteeism. East Delivery rates are the highest in the Corporation. We are looking to the LJOSH committee and union to address collectively to resolve and reduce injuries and absenteeism rates. The union inquired whether these statistics could be errors in reporting. The union suggested that numbers could be deceptive, claims versus approvals, stats from SAIR reports may not be completed accurately. Management stated that this is possible, however does not address absenteeism numbers. Slips and Falls continue to exceed all other locations where similar work is performed, this requires attention.
HAZARD REPORT
In response to the union’s inquiry, the Hazard report copies are to the Originator, Supervisor, Local OHS&E Officer, Local Operating manager and H&S Committee; one is not sent to the local union office.
STAFFING LETTERS
The union raised a concern with letters of offer to employees, previously they reflected seniority and rank number, this information is not reflected any longer, the union is entitled to this information.
Upon review this has been altered at the national level, the information previously recorded is no longer.
RETAIL NEW BUSINESS
The union raised a concern with retails intention to send part time clerks for training so as they can be placed on counters. Additionally the part time and full time employees are placed on the same equal opportunity lists.
L. Waine to discuss with retail representatives. It is acknowledged that part time and full time are to be on separate lists.
The union raised an issue with a document that employees are being requested to sign that reflects that they have read and understood topic on till audits. Management to review and advise.
An issue was raised with a full time relief employee being sent out of station, is he entitled to any overtime at that station. The employee is if the station full time employees have been canvassed and additional need exists, however they would be asked last, this applies to coverage of absence out of station less than 10 days.
An issue exists with coverage of the part time afternoon assignment @ 280 Progress, specifically usage of a full time relief on day shift. This issue has been addressed, relief is required to cover.
Next meeting will be Thursday, July 9, 2009.
|
|
|
