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CUPW 2011
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Consultation Minutes Between Canada Post Corporation And The Canadian Union of Postal Workers
Date of Meeting – June 2, 2008
CUPW Attendees: Learie Charles, Mike Duquette, Cathy Beth, Glen Fillier, Gerry Deveau,
Management Attendees: Pheobe Liu, Sherry Molstad, Carol Belcher
RE: Staffing Proposal YDC
The purpose of the staffing proposal is to realign the Group 1 schedule of hours with the MSC tour structure after the November 2007 restructure, so that we can maximize our processing capacity before load leveling with later processing cut off, as well as to reduce downtime at the beginning of Shift 3.
Management stated that after the restructure in 2007 YDC resulted in a loss of 12 tours and we never changed the Group 1 staffing to align with the new structure because of Christmas. In the new structure, more tours start later in the day. As a result tour return pattern becomes more condensed in the afternoon. In the afternoon during the first hour of shift 3, there is not enough work content for the current staffing level. Similar situation happened to Shift 2 loading operation. Since we have fewer trucks to load, the loading work content reduced. We have made load profile adjustment under the current schedule to have only 17 docks open to load instead of all 23 docks. During this transition we have fewer part timers to load trucks and we still meet the requirement. In this new staffing proposal we are going to add back the four part-timer positions that we deleted during the transition earlier this year, adjust the loading profile again to open up more docks to have all trucks loaded in 4 hours instead of 5.
The Union stated that it is their position that Management has not met our obligation under Appendix P, regarding the ratio of Part time employees to Full time employees. They further stated that Management is further violating Appendix P by creating more Part Time employees in this proposal.
Management requested a Caucas and resumed by stating that we will respond in the minutes to the Union’s position on Appendix P. It is management position that Appendix P is a National issue and the balance between Part time and Full time positions will be determined at the end of the year, at a National level.
The Union requested a report for hours, all Full time, Part time, and temp hours They want the actual hours for the last three months for all categories. Management provided a copy from period nine.
The Union asked to explain the note at the bottom of the proposal. Management stated that we don’t have call in temps for the back fills; we don’t back fill the vacancies, when it becomes vacant, we deleted the position, and also we changed the loading profile to reflect the workload.
The Union looked at the temp hour usage numbers and Management stated that those reflect the back fills of long term absences. The Union questioned the numbers in Week 11 and Week 12. They stated that the temps can’t be called in to cover absences less than 10 days.
The Union asked if CPC has Group 2 doing Group 1 modified duties at this time and where their hours show up on this report. Management stated that the hours may be in the group 2, but will confirm where those numbers are.
The Union asked how does that equate to the 547 in full time hours, you don’t have full time back filling other full time people if we apply the 39.07 logic it doesn’t make sense.
Management has confirmed that these in and out hours are hours that are simply swiped hours moved from one cost center within YDC to another cost center in YDC, and this does not affect the overall number of total temp hours used. The same applies to full time hours and part time hours, that’s why all the categories have “in and out” hours listed. It’s confirmed that the difference between the In hours and Out hours under Full Time hours in the report reflects the Group 2 hours doing Group 1 modified duties.
Management explained that the number of positions that we have, we didn’t go above the RTO, for quite a while. Our staffing number is within the number of positions.
The Union asked if this is true with the call in terms. Management stated that we haven’t used call in terms in a while. When we called in terms it will be based on operational requirement following the Collective Agreement.
The Union asked if we have any vacancies. We verified that there are currently no vacancies in Group 1. Management further stated that in the proposal, the total number of full time position is unchanged from transition; we also added four part time positions back in the proposal.
Management wanted to note that there is a change in the proposal in Shift 3 schedule. Rather than a 17:30 – 21:30 it will be 17:00 – 21:00. Union didn’t object the change. Management explained that the change of start time of 17:00 instead of the current 16:00 was made because the drivers often don’t return till later and the P04’s don’t have enough work in this hour. The Union asked about the mail from 14:30 clearances. Management stated that the full timers working from 10:00 – 18:00 will do that work. The Union said that there were problems in the previous staffing profile; full timers’ work was confined to loading the trucks, and not inducting mail. Union asked if FT and PT will be rotating together. Management stated that we are not changing the rotation of duties. The Union stated that because we are changing the work of the full timers to what the part timers doing we will need to have a new rotation of duties, to include the full time doing those duties. They also asked about Shift 2, and management stated that there is no rotation of duties for Shift 2 because the part timers’ main task is loading.
The Union asked about the SLB culling, the full timers should be included in that rotation. The Union also stated that there is a lot of mail coming back from the RPO’s between 15:30 and 17:00 and they asked if the 3 full time will be able to handle the volume. Management stated yes based on the tour arrival pattern and observation the proposed staffing level will be able to handle the volume coming back during that time. SLB culling will be left at the culling belt for PT to cull when they start their shift.
The Union asked if there is going to be a bid in July. Management confirmed that the intent is to conduct the bid July 2, and implement the new staffing profile July 21. July 21 is the pay cut off day.
The Union also asked if management has considered possible change of the arrival patterns in the upcoming restructure. Management stated that it’s unknown now and the staffing profile still has the flexibility to handle the possible change of arrival patterns.
Management stated that every year we will look at the staffing. The Union thinks that this is premature, to do this bid before the restructure. Union stated that they were told that there will be more work coming back to YDC in the new structure. If that takes place, then doing this change right now is not timely.
Management stated that the plan right now, is that we are not getting any more work.
The Union stated that since the restructure last year, there is more work coming in, and the numbers don’t reflect what we know has changed.
Management stated that we can handle those volumes. The main purpose of this Group 1 staffing change is not reducing staff, but changing schedule of hours to better align what is coming in and what is going out. This is in line with our objectives to reduce costs and improve service.
The Union stated that they think that the reduction in costs and the push for higher productivity for the group 1, is not improving service. Management replied that there is daily quality check in place and we also continue with keyer training to ensure quality is maintained.
The Union said that those trucks that were supposed to be removed from that last restructure, that are still here indicate that you have more work that is going out and you are using terms to deliver that mail and if you have more work going out, then there is a need to have that consistency of staff as well.
Management states that these trucks are spares. We do have extra tours built to handle overweight items that require two drivers to deliver. Most of the spare trucks are used for such extra tours. In March we also rented vehicles to handle extra volume with the Holt Renfrew mailing. Management stressed that we are not reducing the number of people in this proposal; we are just realigning the staff for processing needs.
The Union stated that the scheduled hours are being reduced, with the Part time schedules being reduced from 5 hours to 4 hours. Management replied that that’s to align with processing need and service requirement based on the current tour structure.
Union and Management agreed that everything will go up for bid, by section by seniority. We will notify the employees, and verify the dates, and we will send out notification to the employees.
The Union asked if we know the number of hours the Part Time employees are working on Monday. The last staffing proposal we agreed to have the full time staff work Tuesday to Saturday, and now you are having more Part Timers working on Mondays, and you have a lot of extended hours on Mondays.
Management replied that there is no freighter mail on Mondays. Management is working on having a different load profile on Mondays than Tuesday to Fridays, utilizing the increased part time staff on Mondays. Management believed that this change will eliminate the extended hours on Mondays.
The Union requested a Caucus.
The Union stated that there is one other issue, and they asked if we could rotate the both the Shift 2 and 3 full time employees into the Saturday shift and the schedule of work include the rotation schedule (can be labeled as Week A pattern and Week B pattern). They also suggested that we post the annual calendar when we do the bid. This is in accordance to article 14.24. Management agreed to do this. The Union asked because of these changes, flipping days and afternoons, there may be an issue, and asked us to please review with the employees to see if there are any legitimate objections. Management agreed to share this proposal as soon as possible.
The Union asked if the financial clerks will be doing strictly financial work only. Management stated that there will be other Group 1 work for them as required during their shift.
Management asked if we can exclude the Rehab position on Shift 3 from the bid. Union agreed.
The next consultation will be on restructure which will be at 9am on June 9, at 280 Progress with the RMO’s to review the sampling and volume data on the restructure.
End.
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