07-06-29

Joint Committee Meeting
YDC Restructure 2007

June 29, 2007

Scarborough, Ontario

In attendance: Union Corporation

Text Box: Phoebe Liu
Bill Johnson
Doug Daniels
Jose Torralba
Hélène Bigras Text Box: Doug Hacking
Mike Duquette
Learie Charles
Shaka Thomas
Garth Symes
Glen Fillier

Scheduled Start - 0700

Updates in ‘Bold’

	Restructure Start Date
	07/06/08 For the purposes of bidding, the Parties agreed that the first date of the restructure process will be June 11^th, 2007 (the employees who were assignment holders as of Monday, June 11^th, 2007 will be entitled to first round bidding). The Corporation to provide a list of employees to the Union be next Wednesday, June 13^th, 2007 (done). *07/06/29* The Corporation reiterated that the YDC restructure would be implemented in November 2007. Would like to implement it sooner therefore they will work with the group who make the SAP inputs to accelerate the process.
Action Items	1- Restructure dedicated resources
	07/03/01 Closed
	2 – Volumes
	07/06/08 The Parties agreed to pull volumes from June 1^st. *07/06/29* *The volumes are from May 26^th, 2006 to June 1^st, 2007.* *The Corporation advised the Union that a fix was made in IRMA to correct the issue with the log file and that the volumes will be run.* *The Union asked that the data be run on Tuesday, July 3^rd when the Union Observer is available.* *The Corporation agreed.* *The Union asked if the restructure activities would commence immediately after the data was run.* *The Corporation explained that once the volume data was run they would rebalance loops, resequence loops and then restructure (process shared and attached to minutes).* *The Union asked how many tours would be restructured at once in order to determine how many observers would be required.* *The Corporation responded that they hope to have two (2) teams of two (2) RMOs – they will review the availability of resources.*
	3 – Offload study
	07/06/08 The Parties agreed that the offload study would be conducted in February 2008. The Parties will agree to an interim value to use in the restructure. *07/06/29* *The interim value will be determined at a separate meeting. Offload will be done at the same time as the sampling in March-April 2008.*
	4 - Sampling
	*07/06/29* *Will be done on March-April 2008.*
	5 – Drive-Times
	07/03/01 Ongoing
	6- Pick-up Procedures
**	Bills of lading have changed. New procedures will be rolled out. The Corporation to confirm implementation date.
	7 – Pick-up and Clearance Design and Start Times
	07/06/08 The Corporation does not want to create a high number of split shifts therefore will not go forward with creating waves of start times. Will continue to look for solutions for having face-to-face discussions with MSCs. *07/06/29* *Ongoing*
	8 – Loop Q (Move to 1 Yonge)
	07/06/08 The Union asked if the Corporation would consider bringing the Malvern (M1X) parcels to the YDC in the restructure exercise. The Corporation responded that the parcels are currently being structured into Scarborough Depot 4. *Regional Consultation was held on June 22, 2007.* *Ongoing* *07/06/29* *Union indicated that their request was to offset the loss of Loop Q and to avoid a surplus situation.* *The Corporation reiterated that there are no plans to bring in the additional work to the YDC.*
	9 – Freighter Network and Non-loop Delivery
	07/03/01 Ongoing
	10 – Communication Plan
**	Posters are ready and available. Will provide.
	11 – 0 Codes
**	07/04/24 Ongoing Process not yet completed, but all “0” codes will be incorporated. Closed
	13– Tour Descriptors
**	It is the Parties understanding that an agreement was reached at the Steering Committee to make one (1) change to the sheets: remove the number of stops on tour sheets.
	14 – Weekend Operations
	07/06/08 WPDH weekend tours: study. Will review results of the study (volumes) and share the findings. *07/06/29* *Ongoing*
	17 - Quality Checks
	07/04/24 Union: Said they were interested in the keying information at the YDC in order to work towards Pilot 1. CPC: Will provide. Union: WPDH has significantly reduced their keying errors. Very positive. Need to quantify in order to assess the error level. CPC: Will provide update at the next meeting.
	19 – RPO Pick-Up Times
	07/04/24 Union: Asked if there was resolution to the logged problem ticket. CPC: Problem can’t be corrected however, will review with person who logged ticket and reply.
	20 - RPO Clearance Time
	07/04/24 CPC: Issues were raised by the drivers and the Union observers. Provided a RPO Clearance time overview. Union: Issue is that MSCs cube their trucks and have no more room for the mail from the other RPOs on his tour or the SLB mail. Need to determine who does the pre-clearance and who does the clearance. CPC: Tour sheets say to clear all mail and equipment from the RPO. Union: It is not the MSC’s responsibility to clear all the mail at the RPO. It is their responsibility to clear the PC and Xpresspost only. CPC: 1430 hrs is a clearance, to clear all available mail at the RPO. It is not to support one clearance or another, it is to support the processing in the plant. If an MSC is cubed, you must bring it to the RMO’s attention and verify. Issues will be addressed. Union: Asked that the procedure when an MSC is cubed should be posted in the Information Books. CPC: It is in the MSC handbook, but will post in the Information Book.

** Please see WPDH minutes (June 25^th, 2007)

Next meeting: TBD

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