Joint
Committee Meeting
YDC
Restructure 2007
June 8, 2007
Scarborough, Ontario
In attendance: Union
Corporation
Scheduled
Start - 0700
Updates in ‘Bold’
YDC
Restructure 2007
07/05/24
This meeting was held to discuss
issues specifically around the resources and timelines of the restructure.
The Corporation raised the issue
of RMO resources. The resources available allow for only one full restructure
completed in 2007, one full restructure started in the fall of 2007 and
implemented in February 2008. The Corporation explained that because the WPDH’s
current structure has a more urgent need for restructure and because YDC
structure is more stable after the mini-restructure done last November, the
decision was made that the restructure will be done in WPDH first, with full
sampling starting June 4th or June 11th, and
implementation date of October 15th, 2007. Restructure in YDC will be
done with full sampling starting September 4th, 2007 and
implementation in mid February 2008.
The Corporation would like Union
to appreciate the fact that this was not an easy decision to make. The resource
constraints were brought to our attention after the last consultation on April
24th, we have since made every possible arrangement to ensure at
least one hub restructure to be implemented this year. The Corporation
recognized that an MOA was signed between the two parties during last year’s
mini restructure at YDC to implement full restructure at YDC in 2007. However we
believed that WPDH was in greater need for restructure. Union agreed that YDC
current structure was in a better position than that was in WPDH.
Union expressed their
disappointment of the Corporation’s decision and would get back to the
Corporation with what damages / consequences would arise as a result of not
living up to the MOA.
The Corporation reassured the
Union that even though the full sampling doesn’t start until September at YDC
other restructure-related activities will continue. Best Practices training
starts the week of May 27th, keyer training has been completed and
will continue with new employees. Keying quality check will continue.
Ride-alongs will continue with tours to address tour issues as they arise.
Offload study will be done between June and August.
Union asked for confirmation on
Pilot 1 implementation date and whether or not it would be implemented before
restructure. Corporation believed Pilot 1 would be put in at the end of June
nationally but will confirm with Head Office.
Both parties agreed to meet
again next week (June 1st, 2007) to review.
07/06/01
The Corporation advised that
there has been discussion re: restructures since last meeting. Both
restructures to commence this year with implementation dates in the fall 2007.
The Parties agreed to conduct sampling in 2008 – without precedent or prejudice.
The Union requested entering
into a MOA regarding the restructure. Will draft and provide for review.
The Corporation stated that the
implementation of the YDC restructure will be in November 2007. They said the
would prefer both restructures at the same time but due to the lack of
resources, this will not be possible.
Resources: 6 RMOs for the WPDH
8 RMOs
for the YDC
Weekend work may be required
The Union asked why there was a
delay if the resources were available. They also indicated they would review
and respond with respect to the availability of Union Observers on the weekends
on OT.
The Corporation indicated that
some of the reasons for the delay are as follows: there were no additional
resources from other areas; technical issues with RMO PDTs (CUPW: no need for
those if not doing sampling)
The Union was concerned that the
offload study wouldn’t get done until September. They said they would not agree
to doing the offload study after the end of June as it should be done during a
“normal” period. They further indicated they could agree to use an interim
value until the sampling in the spring.
The Corporation said the Parties
need to agree at which point we will bring the sampling data into the
structure.
The Union stated that the value
should include offload and cashing out (other end of day activities).
The Parties discussed needing to
agree to a 52 week period for the volume base. Will discuss at next meeting.
The Corporation asked if the
Hubs would be considered stable after implementation of restructures and the
Observers returned to their substantive assignments?
The Union responded that if the
Corporation meets the criteria for stabilization of all other Hubs, cannot see
why they would not be considered as stable.
The Corporation would like the
observers to return to their assignments for the Christmas period and return as
observers after the Christmas period when the sampling begins.
The Union agrees. Will need the
observers soon after the Christmas period to prepare.
The Parties agreed to reconvene
once the timelines for the restructures are set and definitive.
The Parties agreed that the
preference for both Parties is to implement Pilot 1 at the same time as the
restructure. Will review.
07/06/08
The Corporation reiterated that
the YDC restructure would be implemented in November 2007. Would like to
implement it sooner therefore they will work with the group who make the SAP
inputs to accelerate the process.
The Parties agreed that the
offload study would be conducted in February 2008. The Parties will agree to an
interim value to use in the restructure.
The Parties discussed a list of
questions that require answering for the Route Measurement group prior to the
restructure activities commencing – the Corporation will provide the list early
next week.
- Cut-off times as per the last
restructure.
- As much as possible, would
like to remove variable work from the FT tours and put it on the PT tours in
order to reduce the variability on the pick up side of the FT tours and
stabilize the tours as much as possible.
- Will try as much as possible
to structure 2-3 RPOs per tour
- Offload of lettermail at SCLPP
- Delivery of overweight parcels
– process
- Start times: the Corporation
does not want to create a high number of split shifts therefore will not go
forward with creating waves of start times. Will continue to look for solutions
for having face-to-face discussions with MSCs.
- Q Loop: will move to 1
Yonge. Will prepare notice for both Regions for separate consultation.
- WPDH weekend tours: study.
Will review results of the study (volumes) and share the findings.
- Moving parcels to stations for
delivery by MLCs was raised as an opportunity but the Corproration will not
consider it at this time.
The Parties agreed to pull
volumes from June 1st.
The Corporation asked if the
Union would waive the 10-day period.
The Union agreed to waive the
10-day period.
The Corporation provided the
data on CD for the Union’s review.
For the purposes of bidding, the
Parties agreed that the first date of the restructure process will be June 11th,
2007 (the employees who were assignment holders as of Monday, June 11th,
2007 will be entitled to first round bidding).
The Corporation to provide a
list of employees to the Union be next Wednesday, June 13th, 2007.
The Union asked if the
Corporation would consider bringing the Malvern parcels to the YDC in the
restructure exercise.
The Corporation responded that
the parcels are currently being structured into Scarborough Depot 4.
Next meeting to be determined.
Last meeting
minutes:
|
Action Items |
1- Restructure dedicated
resources |
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07/03/01
Closed |
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2 – What to do prior to
restructure |
|
Carla Ciallella
Phoebe Liu
Doug Daniels |
07/03/22
Bill is providing
reports to RM re: offloading.
Best Practices Training
will be provided to all MSCs – once tours are identified. Tours to be
identified within the next week and training to commence as soon as
possible.
07/04/24
CPC: Best Practice
Training scheduled to start next week. Training will be given by Chris
Jorda.
Union: Asked why the
trainers aren’t providing the training. Don’t want unqualified trainers
to provide training.
CPC: Supervisors are
providing the training in both Hubs.
07/03/22
CPC: Sampling will
commence mid-April due to issues with the PDTs and the DIA system. The
current DIA system cannot support all data. The Corporation has
procured a new DIA system that will require four weeks of testing. We
will not implement a new system for at least six weeks. The issue will
be raised nationally re: impact on restructures.
07/04/24
CPC: Has provided a
tentative schedule for the sampling exercise (TO ATTACH SCHEDULE)
Union: Concerned with
Tuesday – heavy day. Suggest adhering to schedule and adding following
Monday if necessary to eliminate the Tuesday after the long weekend.
CPC: Agrees.
07/03/22
CPC: Meeting scheduled
in 3 weeks to discuss. Will review and reply.
Union: Collective
Agreement is clear.
Union: raised concern
that tour sheet updates need to be distributed to the drivers in a
timely manner.
CPC: Tours sheet updates
on CPU are up to 48 hours behind actual effective date based on new
driver pick-up process. YDC will ensure process reinforced for updated
tour sheet from RMO to be distributed to impacted tours timely.
07/03/22
Process has been
developed and will be adhered to.
CPC: RMO to provide
delivery area back up (latest 038) by Feb 22nd.
CPC/Union: agreed that
union observers, RMO and supervisor to meet on Feb 22nd at
09:00 at 280 Progress to decide tours to be sampled.
07/03/22
Ongoing. Will be
resolved by the next meeting. |
|
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3 – Volumes |
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|
07/03/01
Union provided package
to Corporation today.
Corporation to review. |
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4 – Drive-Times |
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|
07/01/23
The Corporation said that all
drive-times were adjusted except for the downtown core areas.
The Union responded that a core needed
to be established.
The Corporation replied that they would
identify a core through the sampling exercise in that area.
07/03/01
Ongoing |
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5- Pick-up Procedures |
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|
07/04/24
Union asked if the SLB sampling would
be done at the same time as the pick-up sampling.
CPC: Responded that they hoped to
conduct both at the same time. But could consider scheduling p-u
sampling in June.
Union: Agrees.
Union: Bill of lading issues have yet
to be addressed. Although changes have been made, the work is still
required to be done by the MSC.
CPC: Will identify tours
and address issues where bills of lading are being used. |
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6 – Pick-up and Clearance Design and
Start Times |
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07/01/23
The Corporation said the RMOs need to
be advised of specific issues identified by the Hubs. They also advised
the Union that they asked that as many MSCs as possible be scheduled to
start at the same time.
07/03/01
Closed
07/03/22
Revisit after sampling.
07/01/23
Mail Operations Support will determine
if the Corporation can limit the number of split-shifts.
07/03/01
Ongoing |
|
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7 – Ajax/Pickering Restructure |
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8 – Loop Q (Move to 1
Yonge) |
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|
07/03/22
CPC: Need to resolve and coordinate a
6.05 issue with other areas prior to making a decision on this matter.
Will provide decision at the next meeting.
07/04/24
CPC:
Loop Q will be moving to 1 Yonge. Have
not made the final decision on the location of the keying activity (1
Yonge or YDC).
Union: Requests detailed proposal and
details to be sent to both National Directors as soon as possible. They
indicated they want the Corporation to bring L3R back to the YDC
CPC: Will prepare proposal and provide
to appropriate levels of the Union.
CPC: Keyer training package will be
ready in March.
07/03/22
CPC: Have draft training package.
Will provide package once it is finalized – by the next consultation.
07/04/24
CPC: Package is completed. Copy will
be provided to the Union with the minutes. |
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9 – Late L/C Product |
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Closed |
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10 – Freighter Network and Non-loop
Delivery |
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07/02/12
The parties agreed to wait till
steering committee meeting to decide whether/how to structure non-loop
deliveries in the unscheduled delivery in PM tours.
07/03/01
Ongoing |
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11 – Communication Plan |
|
Doug Daniels |
07/01/23
The Parties agreed that a better
communication should be implemented during the restructure in order to
keep all employees informed of the changes.
07/03/01
Ongoing
07/03/22
Route Measurement will provide a
summary of the restructure process to share with the MSCs in order to
keep them informed.
07/04/24
Union: Asked that when the parties are
confident with the process, communicate with the MSCs as soon as
possible.
CPC: Agree. |
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12 – 0 Codes |
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|
07/01/23
The Parties discussed and agreed to the
benefit of delivering the 0 (RPO) codes from the Hubs as opposed to
delivering from the Stations.
07/03/01
CPC: Will develop a communication plan
to the Delivery community re: a specific date the Hubs will start
delivering the O codes. Will advise the Union of the specific date.
07/04/24
Ongoing |
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13 – Other Restructures |
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14 – Tour Descriptors |
|
Carla Ciallella |
07/01/23
The Corporation said they were
experiencing problems with “old world” scripture in the “new world” of
parcel delivery. The asked that new language be used to describe the
tours that will remove some of the confusion re: duties, schedules and
geographical areas.
The Union agreed that could use new
language and would bring the issue up at the National Working Committee.
07/02/12
CPC: This is a national initiative and
Carla will take it to the national level.
07/03/01
CPC: For the bidding purposes only,
the Corporation will remove the wording “tour of duty”, but will return
to the current wording after.
The Parties will schedule a separate
meeting to discuss this issue specifically.
07/03/22
Ongoing. |
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15 – Weekend Operations |
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07/03/22
CPC: Exercise has not commenced. Will
follow up with T.O. Local.
07/04/24
CPC: SLB sampling is being conducted
this Sunday (April 28, 2007) and next Saturday (May 5th,
2007) at the WPDH. |
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16 – Restructure Start Date |
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07/04/24
Union: Asked if possible to provide
the best estimate on the date of the restructure implementation date.
CPC: Will provide best estimate. |
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17 – Sampling |
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07/03/22
First day of sampling will determine
first day of restructure for bidding purposes.
07/04/24
The Parties met on April 11, 2007 and
identified the tours that are to be sampled. |
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18 - Quality Checks |
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07/04/24
Union: Said they were interested in
the keying information at the YDC in order to work towards Pilot 1.
CPC: Will provide.
Union: WPDH has significantly reduced
their keying errors. Very positive. Need to quantify in order to
assess the error level.
CPC: Will provide update at the next
meeting. |
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19 - Article 54 |
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20 – RPO Pick-Up Times |
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07/03/22
Union: Suggests the Corporation should
review the data that reverted back to lower values.
CPC: Patches need to be created in
order to create. Problem tickets are opened with Innovapost every time
an issue is raised.
Will develop a process in order to
correct issues prior to impacting an employee’s pay.
07/04/24
Union: Asked if there was resolution
to the logged problem ticket.
CPC: Problem can’t be corrected
however, will review with person who logged ticket and reply. |
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21 - RPO Clearance Time |
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07/04/24
CPC: Issues were raised by the drivers
and the Union observers. Provided a RPO Clearance time overview.
Union: Issue is that MSCs cube their
trucks and have no more room for the mail from the other RPOs on his
tour or the SLB mail. Need to determine who does the pre-clearance and
who does the clearance.
CPC: Tour sheets say to clear all mail
and equipment from the RPO.
Union: It is not the MSC’s
responsibility to clear all the mail at the RPO. It is their
responsibility to clear the PC and Xpresspost only.
CPC: 1430 hrs is a clearance, to clear
all available mail at the RPO. It is not to support one clearance or
another, it is to support the processing in the plant. If an MSC is
cubed, you must bring it to the RMO’s attention and verify. Issues will
be addressed.
Union: Asked that the procedure when
an MSC is cubed should be posted in the Information Books.
CPC: It is in the MSC handbook, but
will post in the Information Book. |
