Joint
Committee Meeting
YDC
Restructure 2007
May 24, 2007
Scarborough, Ontario
In attendance: Union
Corporation
Scheduled
Start - 1300
Updates in ‘Bold’
YDC
Restructure 2007
This meeting was held to discuss
issues specifically around the resources and timeline of the restructure.
Corporation raised the issue of
RMO resources. The resources available allow for only one full restructure
completed in 2007, one full restructure started in the fall of 2007 and
implemented in February 2008. The Corporation explained that because the WPDH
current structure has a more urgent need for restructure and because YDC
structure is more stable after the mini-restructure done last November, the
decision was made that the restructure will be done in WPDH first, with full
sampling starting June 4th or June 11th, and
implementation date of October 15th, 2007. Restructure in YDC will be
done with full sampling starting September 4th, 2007 and
implementation in mid February 2008.
The Corporation would like Union
to appreciate the fact that this was not an easy decision to make. The resource
constraints were brought to our attention after the last consultation on April
24th, we have since made every possible arrangement to ensure at
least one hub restructure to be implemented this year. The Corporation
recognized that an MOA was signed between the two parties during last year’s
mini restructure at YDC to implement full restructure at YDC in 2007. However we
believed that WPDH was in greater need for restructure. Union agreed that YDC
current structure was in a better position than that was in WPDH.
Union expressed their
disappointment of the Corporation’s decision and would get back to the
Corporation with what damages / consequences would arise as a result of not
living up to the MOA.
The Corporation reassured the
Union that even though the full sampling doesn’t start until September at YDC
other restructure-related activities will continue. Best Practices training
starts the week of May 27th, keyer training has been completed and
will continue with new employees. Keying quality check will continue.
Ride-alongs will continue with tours to address tour issues as they arise.
Offload study will be done between June and August.
Union asked for confirmation on
Pilot 1 implementation date and whether or not it would be implemented before
restructure. Corporation believed Pilot 1 would be put in at the end of June
nationally but will confirm with Head Office.
Both parties agreed to meet
again next week (June 1st, 2007) to review.
Next meeting: Friday June 1st,
2007 at 280 Progress, Boardroom.
Last meeting
minutes:
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Action Items |
1- Restructure dedicated
resources |
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07/03/01
Closed |
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2 – What to do prior to
restructure |
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Carla Ciallella
Phoebe Liu
Doug Daniels |
07/03/22
Bill is providing
reports to RM re: offloading.
Best Practices Training
will be provided to all MSCs – once tours are identified. Tours to be
identified within the next week and training to commence as soon as
possible.
07/04/24
CPC: Best Practice
Training scheduled to start next week. Training will be given by Chris
Jorda.
Union: Asked why the
trainers aren’t providing the training. Don’t want unqualified trainers
to provide training.
CPC: Supervisors are
providing the training in both Hubs.
07/03/22
CPC: Sampling will
commence mid-April due to issues with the PDTs and the DIA system. The
current DIA system cannot support all data. The Corporation has
procured a new DIA system that will require four weeks of testing. We
will not implement a new system for at least six weeks. The issue will
be raised nationally re: impact on restructures.
07/04/24
CPC: Has provided a
tentative schedule for the sampling exercise (TO ATTACH SCHEDULE)
Union: Concerned with
Tuesday – heavy day. Suggest adhering to schedule and adding following
Monday if necessary to eliminate the Tuesday after the long weekend.
CPC: Agrees.
07/03/22
CPC: Meeting scheduled
in 3 weeks to discuss. Will review and reply.
Union: Collective
Agreement is clear.
Union: raised concern
that tour sheet updates need to be distributed to the drivers in a
timely manner.
CPC: Tours sheet updates
on CPU are up to 48 hours behind actual effective date based on new
driver pick-up process. YDC will ensure process reinforced for updated
tour sheet from RMO to be distributed to impacted tours timely.
07/03/22
Process has been
developed and will be adhered to.
CPC: RMO to provide
delivery area back up (latest 038) by Feb 22nd.
CPC/Union: agreed that
union observers, RMO and supervisor to meet on Feb 22nd at
09:00 at 280 Progress to decide tours to be sampled.
07/03/22
Ongoing. Will be
resolved by the next meeting. |
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3 – Volumes |
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07/03/01
Union provided package
to Corporation today.
Corporation to review. |
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4 – Drive-Times |
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07/01/23
The Corporation said
that all drive-times were adjusted except for the downtown core areas.
The Union responded that
a core needed to be established.
The Corporation replied
that they would identify a core through the sampling exercise in that
area.
07/03/01
Ongoing |
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5- Pick-up Procedures |
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07/04/24
Union asked if the SLB
sampling would be done at the same time as the pick-up sampling.
CPC: Responded that
they hoped to conduct both at the same time. But could consider
scheduling p-u sampling in June.
Union: Agrees.
Union:
Bill of lading issues have yet to be addressed. Although changes have
been made, the work is still required to be done by the MSC.
CPC: Will
identify tours and address issues where bills of lading are being used. |
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6 – Pick-up and
Clearance Design and Start Times |
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07/01/23
The Corporation said the
RMOs need to be advised of specific issues identified by the Hubs. They
also advised the Union that they asked that as many MSCs as possible be
scheduled to start at the same time.
07/03/01
Closed
07/03/22
Revisit after sampling.
07/01/23
Mail Operations Support
will determine if the Corporation can limit the number of split-shifts.
07/03/01
Ongoing |
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7 – Ajax/Pickering
Restructure |
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8 – Loop Q
(Move to 1 Yonge) |
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07/03/22
CPC: Need to resolve
and coordinate a 6.05 issue with other areas prior to making a decision
on this matter. Will provide decision at the next meeting.
07/04/24
CPC:
Loop Q will be moving to 1 Yonge. Have not made the final decision on
the location of the keying activity (1 Yonge or YDC).
Union: Requests
detailed proposal and details to be sent to both National Directors as
soon as possible. They indicated they want the Corporation to bring L3R
back to the YDC
CPC: Will prepare
proposal and provide to appropriate levels of the Union.
CPC: Keyer training
package will be ready in March.
07/03/22
CPC: Have draft
training package. Will provide package once it is finalized – by the
next consultation.
07/04/24
CPC: Package is
completed. Copy will be provided to the Union with the minutes. |
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9 – Late L/C Product |
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Closed |
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10 – Freighter Network
and Non-loop Delivery |
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07/02/12
The parties agreed to
wait till steering committee meeting to decide whether/how to structure
non-loop deliveries in the unscheduled delivery in PM tours.
07/03/01
Ongoing |
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11 – Communication Plan |
|
Doug Daniels |
07/01/23
The Parties agreed that
a better communication should be implemented during the restructure in
order to keep all employees informed of the changes.
07/03/01
Ongoing
07/03/22
Route Measurement will
provide a summary of the restructure process to share with the MSCs in
order to keep them informed.
07/04/24
Union: Asked that when
the parties are confident with the process, communicate with the MSCs as
soon as possible.
CPC: Agree. |
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12 – 0 Codes |
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07/01/23
The Parties discussed
and agreed to the benefit of delivering the 0 (RPO) codes from the Hubs
as opposed to delivering from the Stations.
07/03/01
CPC: Will develop a
communication plan to the Delivery community re: a specific date the
Hubs will start delivering the O codes. Will advise the Union of the
specific date.
07/04/24
Ongoing |
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13 – Other Restructures |
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14 – Tour Descriptors |
|
Carla Ciallella |
07/01/23
The Corporation said
they were experiencing problems with “old world” scripture in the “new
world” of parcel delivery. The asked that new language be used to
describe the tours that will remove some of the confusion re: duties,
schedules and geographical areas.
The Union agreed that
could use new language and would bring the issue up at the National
Working Committee.
07/02/12
CPC: This is a national
initiative and Carla will take it to the national level.
07/03/01
CPC: For the bidding
purposes only, the Corporation will remove the wording “tour of duty”,
but will return to the current wording after.
The Parties will
schedule a separate meeting to discuss this issue specifically.
07/03/22
Ongoing. |
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15 – Weekend Operations |
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07/03/22
CPC: Exercise has not
commenced. Will follow up with T.O. Local.
07/04/24
CPC: SLB sampling is
being conducted this Sunday (April 28, 2007) and next Saturday (May 5th,
2007) at the WPDH. |
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16 – Restructure Start
Date |
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07/04/24
Union: Asked if
possible to provide the best estimate on the date of the restructure
implementation date.
CPC: Will provide best
estimate. |
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17 – Sampling |
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07/03/22
First day of sampling
will determine first day of restructure for bidding purposes.
07/04/24
The Parties met on April
11, 2007 and identified the tours that are to be sampled. |
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18 - Quality Checks |
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07/04/24
Union: Said they were
interested in the keying information at the YDC in order to work towards
Pilot 1.
CPC: Will provide.
Union: WPDH has
significantly reduced their keying errors. Very positive. Need to
quantify in order to assess the error level.
CPC: Will provide
update at the next meeting. |
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19 - Article 54 |
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20 – RPO Pick-Up Times |
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07/03/22
Union: Suggests the
Corporation should review the data that reverted back to lower values.
CPC: Patches need to be
created in order to create. Problem tickets are opened with Innovapost
every time an issue is raised.
Will develop a process
in order to correct issues prior to impacting an employee’s pay.
07/04/24
Union: Asked if there
was resolution to the logged problem ticket.
CPC: Problem can’t be
corrected however, will review with person who logged ticket and reply. |
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New Business |
21 - RPO Clearance Time |
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07/04/24
CPC: Issues were raised
by the drivers and the Union observers. Provided a RPO Clearance time
overview.
Union: Issue is that
MSCs cube their trucks and have no more room for the mail from the other
RPOs on his tour or the SLB mail. Need to determine who does the
pre-clearance and who does the clearance.
CPC: Tour sheets say to
clear all mail and equipment from the RPO.
Union: It is not the
MSC’s responsibility to clear all the mail at the RPO. It is their
responsibility to clear the PC and Xpresspost only.
CPC: 1430 hrs is a
clearance, to clear all available mail at the RPO. It is not to support
one clearance or another, it is to support the processing in the
plant. If an MSC is cubed, you must bring it to the RMO’s attention
and verify. Issues will be addressed.
Union: Asked that the
procedure when an MSC is cubed should be posted in the Information
Books.
CPC: It is in the MSC
handbook, but will post in the Information Book. |
